Lessons Learnt from SAP System Implementation

This document discusses the lessons learnt from the implementation of SAP systems within a company. It explores the challenges faced during the implementation process and provides strategies and measures for successful implementation. The document also emphasizes the importance of teamwork and training programs for employees. References to relevant studies and research are provided for further reading.

1. INTRODUCTION
In the recent times, it has been seen that there is a huge need for the development of
SAP system within a company. In order to streamline the work processes within a
company, the different companies are in the processes of implementing SAP systems
for incurring benefits towards the company. With the implementation of such systems
within a company, the SAP-based processes would be integrated within the
organizational structures.
2 LESSONS LEARNT: FRAMEWORK
2.1 How I planned to gather and document lessons learnt
When…
I planned to identify and collect
lessons learnt
Who…
I planned to involve in the
process of gathering lessons
How…
I planned to document lessons
During the conduction of
the study over the
implementation of the SAP
system, I had gathered an
understanding of the
different uses of the
technical aspects.
During this project, I had
planned to form a team
with my few friends. I had
gathered an understanding
of the critical aspects that
need to be covered in the
study.
During the process of SAP
implementation project, I
researched over the
various uses of such kind
of technology in the
industry. I had also
researched over the fact
based on budget
calculation for the project,
estimating the time taken
to be completed for the
project.
2.2 What actually happened?
When...
I identified and collected lessons
learnt
Who…
I involved in the process of
gathering lessons
How…
I documented lessons
During the study over the
project, I had seen that
during the documenting of
the project, there were
some critical problems that
were arising in the phase
of documentation.
During performing of plans
with teams, I had learnt
that teamwork should be
considered as critical for
the project aspects. The
team needs to be highly
dedicated in order to bring
in the best kind of efforts.
I documented the lessons
based on performing the
activities over the project.
There were different
phases that needed to be
executed during the
preparing of the project.
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3. LESSONS
3.1 Lesson 1
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
Choosing and seeking
permission from the local
organisation for the
implementation of the SAP
project
During the phase of
choosing of the local
organisation, it can be
described as a critical task.
However, the task was
challenging when we had
to seek permission from
the local organisation
about choosing of the
proper platform.
From the lesson learnt from
the situation, it could be
described that the plan for
choosing the organisation
should had been done prior
to the designing of the project
plan. Seeking permission
from the organisation could
be described as critical for
implementing the project
plan.
3.1.1 IMPROVEMENT STRATEGY 1
(a)
Improvement
strategy
Explain what the
specific strategy is
that you will
implement to
address the lesson
identified above
(b)
Measurement
How to measure if
the strategy works
(c)
Achievable
Why the strategy is
achievable
(d)
Relevant
Explain the
relevance of
strategy to
address the lesson
(e)
Timing
When the strategy
will be
implemented
At first, we
would seek the
permission from
the local
In order to
determine
whether the
clear form of
Based on the
defining of pre-
defined plans,
the strategy for
The strategy
that would be
developed for
the project
After a proper
form of
approval from
the team
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organisation
about the SAP
implementation.
I would plan the
project based
on some
specific
strategies
based on
project
implementation.
strategy for the
implementation
of the SAP
within the
project would
work, we have
to check the
implementation
of SAP systems
according to a
checklist.
the project
could be
implemented.
This is because
after the plans
would be made
and approved
by the
management
team of the
company, it
would be easy
for us to
achieve
success over
the project.
would be to
design a
project plan
with discussion
by the team
members.
These team
members
would highly
help to assist
the
management
team of the
company to
successfully
implement the
project within
the company.
members and
the
management of
the company in
relation to the
project plan,
the project
would initiate.
the strategy
should be
strong in order
to convince the
management
team about the
future progress.
3.2 Lesson 2
1. Situation 2. The situation made me
feel…
3. What I learnt from
reflecting on the situation
Introducing a training
program for the employees
making use of the SAP
systems
Based on proposing a plan
for the implementation of a
training program, the
management of the
company had agreed aver
the plan. This situation
made me feel happy as our
team had got the chance to
define the project plan in
the best possible way.
After reflecting on the
scenario, I had learnt that a
training program was highly
necessary to meet the
necessities of the job.
3.2.1 IMPROVEMENT STRATEGY 2
(a)
Improvement
strategy
Explain what the
specific strategy is
that you will
implement to
address the lesson
identified above
(b)
Measurement
How to measure if
the strategy works
(c)
Achievable
Why the strategy
is achievable
(d)
Relevant
Explain the
relevance of
strategy to
address the lesson
(e)
Timing
When the strategy
will be
implemented
Defining a
training
program and
describe the
schedule of
We would
conduct weekly
assessments
over the
employees to
This strategy is
achievable as
the people
gaining training
about the use
The relevance
of the strategy
to the lesson is
that the training
program would
After the
training plan
would be
prepared and
the detailed list
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activities that
would be
performed
within the
training
program.
ensure and
measure that
they are gaining
a proper
training from us.
of SAP systems
would be able
to deliver the
best efforts for
the benefits of
the industry.
enhance the
skills that were
proposed
previously.
of training
schedule would
be done, the
training
program would
initiate.
6. CONCLUSION
Based on the discussion over the various kind of strategies and measures for
implementing of the SAP systems, it could be concluded that such kind of program would
be highly helpful for the company to benefit further. Moreover, the different kind of
strategies that have been defined have been based on personal experiences from the
implementation of the SAP systems within the organisation. Hence, following of such kind
of strategies would be described as highly helpful.
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7. REFERENCES
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(2016). A master plan for the implementation of sustainable enterprise resource
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Esteves, J. M. (2014). An empirical identification and categorisation of training best
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665-683.
Evans, R., Murphy, S., & Scourfield, J. (2015). Implementation of a school-based social
and emotional learning intervention: understanding diffusion processes within
complex systems. Prevention Science, 16(5), 754-764.
Ha, Y. M., & Ahn, H. J. (2014). Factors affecting the performance of Enterprise Resource
Planning (ERP) systems in the post-implementation stage. Behaviour & Information
Technology, 33(10), 1065-1081.
Sun, H., Ni, W., & Lam, R. (2015). A step-by-step performance assessment and
improvement method for ERP implementation: Action case studies in Chinese
companies. Computers in Industry, 68, 40-52.
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