Project Management Plan (PMP) Assignment

Added on - 16 Sep 2019

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Assignment 2: Critical Analysis of a Project Management Plan(PMP)Student Name:Gurpreet KaurStudent ID: 704952Course Name: Project Management Plan
1Executive SummaryThe current report is the critical analysis of the project management plan developed for theHilton Hotel (Auckland). The project plan of the hotel is to implement automated mechanismto operate the various electronic appliances within the hotel such as television, water geyser,doors, windows, curtains, and others such electronic elements. The project plan had somemajor missing aspects that have been recommended to be improved. Some of them areintroduction of agile methodology to aide in the communication, bringing into picture the riskmitigation strategies so that the top management can make appropriate decisions about theproject. Overall, the project plan has considered significant sections that are appreciable. Theproject procurement required more detail as it is important to understand whether theprocurement of resources as per the standard and within budget. Apart from that, the humanresource management plan requires detail on the bringing in the individuals for the projectalong with their skills and area specialization.
2Table of ContentsExecutive Summary...................................................................................................................11. Introduction............................................................................................................................32. Project Background................................................................................................................33. Audience and Structure of Project Management Plan...........................................................43.1 Intended audience to PM Plan..........................................................................................43.2 Alternatives for PM Plan..................................................................................................64. Project Management Plan......................................................................................................75. Conclusions..........................................................................................................................116. Recommendations................................................................................................................127. List of references..................................................................................................................148. Appendices...........................................................................................................................158.1 Appendix I: Project Management Plan..........................................................................158.2 Appendix II: Gantt chart................................................................................................168.3 Appendix III: Project Human Resource.........................................................................188.4 Appendix IV: Project Communications.........................................................................198.5 Appendix V: Project Risk..............................................................................................20
31. IntroductionThe paper examines the project management plan for the Hilton Hotels. The projectmanagement plan for the hotel has been developed and is expected to be implemented in thedays to come. This paper will analyse the developed plan and the elements that wereconsidered along with the improvement areas. The analysis has been done in considering thetheories that have been developed in relation to the project management plan.Hilton Hotels and Restaurants is a big chain of hotels started by Conrad Hotel in 1919. Thepurpose of the project management plan developed for this hotel is to implement the systemthat would be fully automated such as automated room lighting system, auto-temperatureadjustment, alarm system, automated television, and other things. The expectation is to installa system that is fully integrated and can be managed through the smartphones of thecustomers and also from the central control room of the individual hotels. The appendix Ishows the activities that were defined for this project along with the deadline for each of theactivities. The use of MS Project Software was facilitated to develop the plan and schedulethe activities.The second chapter of this report gives brief introduction of the project considered for theassessment. The third chapter discusses the audience and the structure of the project plan andwhether there exists any alternatives for the existing plan. The fourth chapter analyses thecontents of the project management plan such as scope, schedules, etc. The fifth and sixthchapter concludes the paper and recommends appropriate elements for the plan respectively.
42. Project BackgroundThe project management plan has been developed for the Hilton Hotels chain. Thecompetition in the market is gradually increasing and it has become important for this hotel toconstantly upgrade to stay ahead of the competition (Holjevac, 2003). Therefore, theorganization has planned to upgrade the facilities within the hotels by considering thetechnologically advanced equipment. The plan is to install fully automatic system within thehotels that will take care of the Air Conditioners, television, doors, windows, heater, watergeyser, and booking system that considers customer’s preference prior to their arrival. Theintegration of these elements will be done for the android and iOS based smartphones, and forwindows. These operating systems are prevalently used by the masses and can capture largepart of the customer base.The project will be implemented in one of the hotels prior to beginning the phasedimplementation to the other hotels around the world. The plan that has been developed is forthe one hotel initially. The investment in the project is from the hotel owner Conrad. Thereare various aspects of plan considered for the effective implementation, namely, projectintegration (to ensure effective integration of all aspects of the project), scope management(to define the premise of the project), time management (to define time for each activity toeffective tracking), cost and quality management, human resource management,communication management, risk and procurement management (Dick et al, 1996).3. Audience and Structure of Project Management PlanThis chapter analyses the audience of the plan developed for the hotel chain and whetherthere is any alternatives for this plan.
53.1 Intended audience to PM PlanThe audience or the individuals for whom the project is to be developed are an integral partof any project management plan (Snijders, Wuttke and Zandhuis, 2009). If the audience ofthe plan is considered and not the actual implemented project, then it can be stated that thetarget audience is wide. It includes hotel management, the individuals who are working onthe project (project manager and project team), and board of directors. The final users of theproject will be the employees and the customers of the hotels who will be actually using thesystem on daily basis. The audience is expected to know whether the developed plan will besuccessfully implemented within the defined budget and timeframe. The major concern canbe expected from the audience who is going to invest in the project, which is the board ofdirectors. Another important audience is the investor group whose money will be invested inthe development of this project (Cleland, 1986). The main concern would be to know thatwhether the plan will bring any return as expected. Apart from that, they would like to knowwhether the elements considered in the project are sufficient enough for the effectiveimplementation of the project.The plan should provide the timeline within which the project will be completed (Snijders,Wuttke and Zandhuis, 2009). This will ensure that the stakeholders prepare themselvesaccordingly for the expected results from the new implementation. Another aspect is thepresence of the budget within the plan. The concerned audience would like to know theamount that is to be invested in the project and whether they are willing to invest that muchamount. The budget and timeline is followed by the activities that are to be conducted in theproject. The upper management and the board of directors will be concerned with the macroview of the project plan only such as things to be implemented (automated appliancesaccessible through the smartphones and computers). On the other hand, the project team willbe concerned with the specific details of the activities along with who will be working on
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