Organization System

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Added on 2020-03-28

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The Map Out of Paper Document Collection Paper Document/Item Category Examples Letters Formal letters Informal letters Weekly application letters Newspapers Dailies Weeklies Daily Mail Sunday Nation Memos Internal Memos External Memos Memos to departments Memos to public Magazines Monthly Yearly Parenting magazine Coca-Cola yearly Pamphlets Academic pamphlets General pamphlets Printed class notes General information Table 1: Map Out of the Paper Document Collection The table above outlines a paper documents collection organization scheme.

Organization System

Added on 2020-03-28

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1Running Head: Organization of InformationINFO5515: Organization of InformationInstitution Lecturer StudentCourse Date

2Organization of InformationThe Paper Document Collection Description and Organization SystemOrganization systems are mechanisms used to systematically sort, classify and store information for easier retrieval. Information sources come in different collections, and we use them practically in almost daily basis of our lives. They range from important documents received and sent on our daily office routines to email documents and files stored in our personalcomputers for future retrieval and use. Therefore, my preferred personal collection is my important paper documents that I use for daily activities [ CITATION Tay08 \l 1033 ].Paper documents collection has a broad outlook. The collection involves a wide variety of documents ranging from letters, Newspapers, Memos and Magazines among other documents.They are documents used daily, weekly or occasionally depending on when they are needed. Their organization is significant as it saves on time by making their access and retrieval much easier. Having information sources well stored according to their categories enhances their quality and usability when they are required. A collection of paper documents is an important part of most organizational formations, with categories such as the newspapers being daily distributed in public offices, internal and external memos sent within organizations, official and informal letters disseminated for communication purposes.However, it is important to note that, a paper documents collection is a form of knowledge organization system, which falls under the type of Classifications and Categories. It is a scheme type which provides a pattern of restricted rules to represent the phenomena in one big collection. A paper documents collection is therefore, an umbrella hosting a variety of paper

3Organization of Informationitems with different purposes and uses, but with same characteristics. They can be filled, manually stored and are they are all inform of hard copies.The Map Out of Paper Document CollectionPaper Document/ItemCategoryExamplesLettersFormal lettersInformal lettersApplication lettersGreetings lettersNewspapersDailiesWeekliesDaily MailSunday NationMemosInternal MemosExternal MemosMemos to departmentsMemos to publicMagazinesMonthlyYearlyParenting magazineCoca-Cola yearlyPamphletsAcademic pamphletsGeneral pamphletsPrinted class notesGeneral informationFigure 1: Map Out of the Paper Document CollectionThe table above outlines a paper documents collection organization scheme. And from the table, an item such as letter is divided into formal and informal categories, and memos are subdivided into external and internal memos. Magazines and newspapers are subdivided according to the periods in which they are printed, and pamphlets are categorized into the academic and general pamphlets used for general information.Analysis of Paper Documents Collection

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