Project Management Plan

PROJECT MANAGEMENT
PLAN

1
Table of Contents
Introduction
.................................................................................. 2
Project scope statement
......................................................................2
Stakeholder register
..........................................................................2
Stakeholder strategic management
..........................................................5
Communication plan
.........................................................................5
Team contract
................................................................................6
Project financial analysis
....................................................................7
Work Breakdown Structure
..................................................................9
Gantt chart
.................................................................................11
Float and critical path
......................................................................12
SDLC waterfall model
......................................................................12
Potential risk in the project
.................................................................13
Risk register..................................................................................13
Weekly status report
........................................................................15
References
..................................................................................15

2
Introduction
Tammy Nielson is the CEO of Australia's leading Tours & Travel Agency "Bendigo Tours &
Travel". Bendigo Tours &Travel was established in the year 2009 with proficient personals
of more than 20 years of experience in the tourism industry. It is one of the leading Australian
Travel Agency and has been nominated for the World Travel Awards consecutively for four
years since 2015. Bendigo Tours & Travel is the only company chosen for this prestigious
award in Australia.
Ms Nielson wants to develop software that will bring all administrative, management, social
media, public services, other departments all under in one single software platform for more
natural control and various future benefits of the company and user-friendly for the general
public. Ms Nielson, which she presumes sponsor the entire project will be completed in a
tenure of 7 months though she also realizes the system will come with its potential issues.
Project scope statement
The scope of this project is to provide an information software system that will replace a mix
of manual paperwork and fragmented system work into one single software system which is
designed with the user-friendly model(Mok et al. 2015). This software will be beneficial in
Computerized Reservation for the public to book their hotels, reserve their tables in a
restaurant, to also book through social media like FACEBOOK and the agents will find it
easier to track and also feed entries, Order Entries, Decision Support System for
administration team and more.
This project aims to develop an information system that will support the company's
operations and future growth. Bendigo Tours and Travel have specific objectives that it wants
to achieve by developing a new information system. It wants the new system to replace a mix
of paper-based and fragmented computer systems. They want the software to support the
airline reservations, hotel reservation, accounting and payroll. They also want the system to
support the worldwide car rental, computerized reservation order entry and a decision support
system. Project duration is assumed to be approximately seven months and it will start from
June 2019 and will be completed up to Dec 2019. The project is expected to have a useful life
of at least five years after the deployment. There can be some constraints in the project that
will be related to security, process reservations, payments etc. it will have a high scope as it
will allow the guest to create the secure online booking and also with the help of social
media.
Stakeholder register
Both the internal and external stakeholders play a pivotal role in the project plan and its
development.
Stakeholder
Name
Roles &
Responsibilities
Level Of
Influenc
e (Little,
Level Of
Contributio
n (Low,
Level
Of
Interest
Type Of
Stakeholder
(Internal/External

3
Average,
Elevated
)
Medium,
High)
(Low,
Medium
, High)
)
The Project
Control Board
They will be
responsible for
the entire
project planning
and its complete
execution.
Elevated Elevated Elevated Internal
GOVERNMEN
T
The project will
need the
necessary
approval from
the Government
authorities of
Tourism
ministry for any
changes or any
new
implementation
of software in
the
organization.
Elevated Average Elevated External
VENDORS To provide with
the requirement
and insert the
elements for the
specific project.
The relationship
with particular
vendors will be
longstanding;
hence, the
purpose for
them is explicit.
Average Average Average External
SPONSORSHIP
VENDORS-
They are the
small-time
investors for
this project and
any changes or
any
Little Elevated Average External