2020 USLAA Soccer Tournament Assignment

2020 USLAA Soccer Tournament 1
Team Project
Samantha Busby, Broderick Johnson, Khan Kaukab, Bailey Kennon, Brad
McDaniel, Lamondryia Nunn, Ki-Jana Payne
MG17-QX Spring 2020 Project Management
Professor Elizabeth Wright
6 April 2020

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Business Case for USLAA Soccer Tournament
Prepared by: Sam Busby
4/6/2020
Project Name: 2020 USLAA Soccer Tournament
1.0 Introduction/ Background
A mid-sized city, which already operates a soccer stadium, wishes to host a
soccer tournament next year. In addition to conducting the tournament, they will
host a fan experience event throughout the tournament on the property adjacent
to the soccer stadium. The city’s soccer stadium has a capacity of 10,000
people, and it is expected to sell-out all five days of the tournament. The
tournament is hosted by the Unified Soccer League Association of the Americas
(USLAA), and the event will be televised and available via radio.
2.0 Business Objective
The city needs to plan and erect new facilities and infrastructure for the
tournament, which is set to take place next year. In order to do so, they must
prepare both venues to receive and support 10,000 people in the stadium and
250 to 500 fans in the fan experience venue. They must also create the
infrastructure required to support network connectivity for fans and media.
Concessions and merchandise will be sold at the event. The city must also
promote the event and offer a VIP guest experience. Parking and traffic must be
accounted for, and safety systems must be put into place.
3.0 Current Situation and Problem/Opportunity Statement

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While the city does already operate a soccer stadium, much of the infrastructure
for this event must be created. The tournament will attract many individuals from
outside of the city and will bring additional business to restaurants, hotels, and
companies in the area. Additionally, successfully conducting this event will likely
attract similar events and could be a boon for the local economy.
4.0 Critical Assumption and Constraints
This project must be completed within nine to twelve months as the tournament
date is set. It also requires support from the city council and citizens to be
successful. The potential for revenue is high, but funding must be in place to
make the event possible. A number of employees must be hired or re-trained to
work at the event. Staff from the soccer stadium may be used, but it is likely that
more individuals will need to be hired to work the event only. Training of these
individuals must occur before the tournament. The network backbone must be
created to include WIFI and ethernet for broadcasting ability and to provide
attendees with internet access. Additionally, parking is not sufficient for the
expected number of guests, so overflow parking must be secured. Any items or
systems costing over $10,000 must be bid upon by multiple providers. This will
add at least two to three months to the purchasing processes. Additionally, all
purchases made with city funds must go through their procurement process in
order to produce a purchase order.
5.0 Analysis of Options and Recommendation
There are only two options when deciding if to undertake this project.
1. Do not host the tournament.

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2. Host the tournament.
Based on the potential for economic gains and increased revenue for the city
and its community, as well as the general support for the tournament, option two
is the best option.
6.0 Preliminary Project Requirements
1. The facility must be reserved for the tournament.
2. Training for all staff must be secured
3. A networking backbone must be installed
7.0 Budget Estimate and Financial Analysis
The initial estimate of costs is approximately $230k. This number does not
include rental of facilities, any equipment already in place at the stadium, or any
routine stadium care. It is assumed that the city already owns the facilities and,
therefore, any cost to care for the facility is accounted for in the facility budgets.
See Exhibit A for the estimated budget.
8.0 Schedule Estimate
The tournament will take place one year from now. All tasks must be completed
two to three days before the tournament starts. Tasks relating to networking and
ticket sales must be completed two weeks before the tournament to allow for
on-premises ticket sales.
9.0 Potential Risks
There are many risks associated with this project. The city could be held liable
for injuries sustained during the tournament either by athletes or attendees.
There is also a schedule risk involved because this is a government-sponsored

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event. Since purchases greater than $10,000 must go through a city-mandated
purchasing process that involves multiple bids from multiple providers, time is
an issue. The bid process can take two to three months to complete, and even
purchase orders less than $10,000 can take time to get approved. Additionally,
some citizens who live close to the facilities dislike the disruption to their daily
lives and could lobby to have the tournament canceled.
10.0 Exhibits
Exhibit A: Preliminary Budget

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Project Charter
Prepared By: Kaukab Khan
4/6/2020
Project Title: USLAA Soccer Tournament
Project Start Date: 04/06/2020 Projected Finish Date: 03/31/2020
Budget Information: $230,000
Project Manager: Jason Smith, [e-mail]
Project Objectives:
The objective of the project is to prepare a venue such that around ten thousand
fans can be supported. This objective must be achieved within one year with
proper infrastructure being developed.
Success Criteria:
The following are the criteria for the success of the project.
 Space for the accommodation of 10,000 people in the stadium
 250 to 500 people prepared for the fan venue
 Infrastructure developed for the network connectivity
 Merchandise being prepared and sold along with the Concessions in the
events
 Traffic and parking safety has been ensured.
 Training for the staff has been installed.

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Approach:
 In order to fulfill the criteria of success, a project plan will be prepared.
With the help of the project plan, the stakeholders are determined.
 A detailed timeline and budget plan are developed, which helps in
determining the exact cost of the development of the infrastructure for the
stadium.
 The risk assessment will be done to determine the risks of the project such
that they can be mitigated.
 Sponsors of the project will be approached with the details such that the
project can be proceeded with.
Roles and Responsibilities
Name and
Signature
Role Position Contact Information
Jason Smith Project
manager
In charge of the
entire project.
[e-mail]
Debbie Wilson Project
Sponsor
In charge of the
overall quality,
value of the project.
[e-mail]
Aaron Sanders Vendor
Coordinator
In charge of the
purchases and
make sure the
required products
and services are
[e-mail]