BSBPMG516 - Manage project information and communication

Student Assessment Pack
Ensure this cover sheet is attached to your work.
Student and Trainer/Assessor Details
Student ID
Student name
Contact number
Email address
Trainer/Assessor name
Course and Unit Details
Course code BSB51415
Course name Diploma of Project Management
Unit code BSBPMG516
Unit name Manage project information and communication
Due Date Submission Date
Student Declaration:
• I certify that the work submitted for this assessment pack is my own. I have clearly referenced any sources
used in my submission. I understand that a false declaration is a form of malpractice;
• I have kept a copy of this assessment pack and all relevant notes, attachments, and reference material that I
used in the production of the assessment pack;
• For the purposes of assessment, I give the trainer/assessor of this assessment the permission to:
o Reproduce this assessment and provide a copy to another member of staff; and
o Take steps to authenticate the assessment, including communicating a copy of this assessment to a
checking service (which may retain a copy of the assessment on its database for future plagiarism
checking).
Student signature: ________________________________ Date: ____/_____/______________
Office use only
Received
by:
Signature: Date received:
.................................................................................................Tear Here..............................................................................................................
RECEIPT OF LODGEMENT
First name: Surname: UIT Student #:
Unit Code: Unit
Name:
Trainer: Due date: Date
submitted:
Office use only
Received
by:
Signature: Date received:

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THIS PAGE IS INTENTIONALLY BLANK

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ASSESSMENT DETAILS AND RESULTS SHEET
Purpose:
This sheet enables assessors to determine a student’s competency for each unit based on all assessment tasks submitted. It also provides
evidence to ASQA that the student has been assessed appropriately, after the student’s assessment is destroyed after the mandatory 6
months retention period. Under the Public Records Act, this sheet must be retained for 7 years.
Instructions:
Assessor: Record the outcome of each assessment task on this sheet. Once all assessments have been finalised, determine the student’s
competency for the unit based on all assessment tasks. Record the unit outcome below, sign and date then forward this form together with
all assessment to the VET Training Manager according to the assessment submission schedule. Please refer to assessment overview for more
information.
Administration Team: Record the Unit Outcome in the student management system (SMS). Ensure the date assessed matches the end date
for the unit in SMS. Scan this sheet in the student’s electronic record, then save the assessment bundle in the student’s file.
Unit Code: BSBPMG516 Unit name: Manage project information and
communication
Sufficient evidence recorded/Outcome
S – Satisfactory
NS – Not Satisfactory
Evidence
recorded
Unit Assessment
Task 1
Evidence
Type/
Method of
assessment
Unit Knowledge Test (UKT) □ S / □ NS (First Attempt)
□ S / □ NS (Second Attempt)
Evidence
recorded
Unit Assessment
Task 2
Evidence
Type/
Method of
assessment
Unit Project (UP) □ S / □ NS (First Attempt)
□ S / □ NS (Second Attempt)
Evidence
recorded
Unit Assessment
Task 3
Evidence
Type/
Method of
assessment
Unit Project (UP) □ S / □ NS (First Attempt)
□ S / □ NS (Second Attempt)
Unit Outcome □ Competent
□ Result not available
FINAL UNIT OUTCOME
□ Competent
□ Not Yet Competent
Comments
Assessor’s Name (Print)
Assessor Signature
Date Assessed
DATA ENTRY
(Entered onto TEAMS) □ Competent (change result to Competent and
enter date assessed)
□ Result not available (do not change result,
record submission in notes field)
Date: Initials:
□ Competent (change result to Competent and enter
date assessed)
□ Not Yet Competent (change result to NYC and enter
date assessed)
Date: Initials:

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Unit Assessment Task (UAT)
Assessment Task 2 – Unit Project (UP)
Part A: Task A
Description of the project
Australia is facing the drought that is influencing the country’s economy despite of
the rural or city areas. Various government and non-government organizations are looking
forward to help the community to fight this drought. Westend events group is developing and
executing a fundraising event that can meet the needs and requirements of the drought facing
individuals and assuring their safety and proper comfort for them in the present scenario. The
organization is being handled by the director and he is the sole decision-making individual
regarding the major decisions those could influence the entire project. Since, the project is big
and the impacted audience is the entire Australian community, the stakeholder identification,
and communication strategy will be playing major role in the successful deployment of the
project with an assurance that the project meets the needs and requirements of the end users.
Mapping of audience and communication purpose:
Purpose Audience
Introduce the project team and the project.
Review project objectives and management
approach.
 Project Team
 Project Sponsor
 Stakeholders
Report the status of the project including
activities, progress, costs and issues.
 Project Team
 Project Sponsor
PMO
 Stakeholders
Final deliveries and request of cooperation
with patience and consumer acceptance
towards the project being introduced.
 Farmers
 Australian Community
 Government

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A Stakeholder Analysis Matrix using the template in detailing:
Stakehol
ders
Intern
al/
Exter
nal
Powe
r
Interes
t
Strat
egy
Communic
ation
Timing
Message/
Information
Communic
ation
Vehicle
PMO Interna
l
High Low Keep
Satisf
ied
At each
stage
Project
progress;
issues that
impact on
them; timing
Newsletter;
Focus
groups;
Face to
face; Issues
database
Staffs or
volunteer
s
Interna
l
Low Low Mini
mal
Effort
Communica
te project
specificatio
ns as
required
Ensuring
proper
handover of
project to
operations
team
Weekly
meeting
Face to face
discussion
Brainstormi
ng
Survey
using
questionnair
es
Supplier Extern
al
Low Low Mini
mal
Effort
Communica
te project
schedule
and
material
requirement
s ahead of
time to
ensure
delivery
Ensuring on
time delivery
of materials
Telephonic
Individual
meeting
email

5
Trial
Customer
s
Extern
al
Medi
um
High Key
Playe
r
Communica
te test
results and
performanc
e
specificatio
ns and
obtain
feedback on
customer
requirement
s or any
changes.
Product
performance
must meet or
exceed
current
product
Frequent
status
reports and
updates
Engineers Interna
l
High Low Keep
Satisf
ied
Communica
te resource
requirement
s early and
ensure
resources
are released
back to
engineering
when
they’re no
longer
required
Concerns
regarding
resources to
assist project
team with
product
design
Monthly
Face to face
Telephonic
Mails
Farmers Interna
l
High High Keep
satisfi
ed
After the
accomplish
ment of
each
milestone
Growth and
progress of
the project
and expected
final delivery
of the
Newsletter
Newspaper
Media
Survey

6
attempts
Logistics
group
Extern
al
Low Low Mini
mal
effort
Twice a
month
The routes
and delivery
time
management
regarding the
product
deliveries
Newsletter
Telephonic
Sponsors Extern
al
Medi
um
High Keep
infor
med
Monthly Discuss
about the
investment
being made
and the
ongoing
progress of
the project
Emails
Telephonic
conference
Face to face
meeting
Governm
ent
Extern
al
High High Key
playe
r
Twice
throughout
the project
lifecycle
Regarding
the approval
on certain
progress and
growth of the
project
Email
Legal
contract
papers
Director Interna
l
High High Key
Playe
r
On every
milestone
of the
project
Ongoing
progress and
growth of the
project
including the
necessary
decision-
making that
can meet the
final delivery
Telephonic
face to face
emails
Conferencin
g either
telephonic
or video

7
of the project
Competit
ors
including
Australia
n Red
Cross,
Draught
Angels,
Foundatio
n for
Rural and
Regional
Renewal
and the
Salvation
Army
Extern
al
Low Mediu
m
Mini
mal
effort
As required Discuss
when there is
need of their
cooperation
on certain
project
phases as it
is non-profit
project; the
competitors
might agree
on
cooperating
with the
Westend
event drivers
Newsletter
Telephonic
Emails
Face to face
meeting
Superviso
rs and
managers
regarding
different
operating
sectors
Interna
l
High High Key
playe
rs
Twice a
month
To track the
ongoing
growth and
development
of the project
and develop
strategies
those are best
suited for the
ongoing
operational
activities
with an
assurance
that the
project being
Face to face
Emails
Survey
Conference
meetings
telephonic