Automated Onboarding Systems: Pros and Cons

The assignment discusses the importance of automating the onboarding process in human resource management. It highlights the advantages and disadvantages of using automated onboarding systems, which can reduce paperwork, make the process easier and more convenient for both employees and management, and maintain privacy and confidentiality. However, it also requires proper monitoring, changes to management systems, quality assurance processes, and the right technology to be effective.

Onboarding
Human resource management

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Onboarding
Introduction
In this paper discussion regarding human resource, the function has been made. This paper will
also highlight the advantage and disadvantage of automating the task of Human Resource. In a
way to complete this paper, the Human Resource task which is been selected is onboarding the
candidate. In order to complete this paper the resources which have been referred to are all
secondary in nature. At the end of this paper proper list of references has been provided.
Automated Onboarding Systems
Once the employee is hired. It became the management and Human Resource professional
responsibility to effectively onboard them. It is said that effective onboarding plays an important
role in an organization. Most of the employee makes the decision to stay with the organization or
to leave the organization at the time of onboarding only. So it is very necessary for the Human
Resource professional to effectively manage the onboarding system. It can be done by
automating the onboarding system (Richter, J. N., Warner, D. K., and Prabu, G. 2010).
The manager should opt the choice to implement the innovative software in the hiring and
onboarding process. It is because it will make the process efficient and easy.
The mechanized boarding framework can be utilized to take care of the printed material issues.
The paperless framework empowers the new contracts to enter data once and it is naturally
populated to various structures. The framework furnishes workers with access to dashboards
where they can find out about the organization and enroll for preparing.
With this system, new employees can complete their new hire paperwork from anywhere and
review useful information about what to expect on the first day. They can also go through

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company policies. On the other hand, HR staff are kept informed of the progress of the new hire
through automated emails.
Pros and Cons of the automated onboarding systems:
Pros
 It is found that it is very tedious to deal with a paperwork in an organization. So it will be
easy and efficient for the organization through an automated process of onboarding.
 Automated onboarding system and process help in reducing the paperwork.
 It will make the overall onboarding process easy and convenient for both management as
well as employees (New Hires).
 Personal data can be stored automatically within less time. Beside this proper privacy as
well as confidentiality can be maintained and ensured (Patel, A. R., Ceng, S. T and
Narang, G. 2008).
 It reduces the cost of paper printings and makes the data entry convenient and reliable.
Cons
 It requires proper and timely monitoring of the process. Beside this Informational
Technology professional needs to be hired in a way to manage the automated system.
 Changes and automation in the onboarding process demand change in management
system as well (Patel, A. R., Ceng, S. T. and Narang, G. 2008).
 Quality assurance process is needed in each new automation which takes varying degrees
of effort and time.
 If the right technology is not used, the whole process goes back to zero, thereby bringing
about inefficiency.

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References
Richter, J. N., Warner, D. K., & Prabu, G. (2010). U.S. Patent No. 7,730,072. Washington, DC:
U.S. Patent and Trademark Office.
Patel, A. R., Ceng, S. T., & Narang, G. (2008). U.S. Patent Application No. 12/111,012.