Project Plan for Fashion Retail of the Future

This document presents the project plan for Alexandria’s Fashion for the Fashion Retail of the Future. It includes project objectives, stakeholders, scope, task list, project budget, and more.

32541 Project Management – Assignment 2 Part A
Due: 12 noon, 3rd Jun 2019
Alexandria’s Fashion
Project Plan for
“Fashion Retail of the Future”
Prepared By: [Student Id & Full Name]
Project Managers
© Alan Sixsmith 2019

Alexandria’s Fashion
Table of Contents
1. DOCUMENT PURPOSE____________________________________________3
2. PROJECT BACKGROUND_________________________________________3
3. PROJECT OBJECTIVES____________________________________________3
4. PROJECT VALUE STATEMENT____________________________________3
5. PROJECT STAKEHOLDERS________________________________________3
6. PROJECT SCOPE_________________________________________________4
8. TASK LIST______________________________________________________5
9. PROJECT BUDGET_______________________________________________8
10. PROJECT TIME ESTIMATE_____________________________________12
11. QUALITY MANAGEMENT PROCESS____________________________16
12. RISK MANAGEMENT PROCESS________________________________16
13. MONITORING AND CONTROL STRATEGY_______________________18
14. IMPLEMENTATION STRATEGY________________________________18
15. RECOMMENDATION(S) AND APPROVALS______________________19
PART B: PERSONAL REFLECTION____________________________________20
REFERENCES_______________________________________________________22
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Alexandria’s Fashion
1. Document Purpose
The purpose of the document is to present the project plan for Alexandria’s Fashion
for the Fashion Retail of the Future.
2. Project Background
Alexandria’s Fashion is an organization that has witnessed huge success in the
market. With the increase in the online shopping by the customers, the market shares
of the company are falling down. The company has decided to carry out the project of
Fashion Retail of the Future. The project will be completed in two phases. The phase
one will cover the pilot implementation at the Sydney store and the next phase will
include the refurbishment of the rest of the twelve stores.
3. Project Objectives To regain the customer base and the market shares as per the values that were
present in the years 2015-16 and show better results.
 To attract new customers and enhance the customer engagement levels of the
existing ones (Dalcher, 2015).
 To complete the project as per the determined budget and timeframe.
4. Project Value Statement
It is estimated that the retail sales will increase by 50% by the end of April 2022. The
project will also focus on the opening of 7 new stores for the brand to regain its
market reputation. The refurbishment of the stores will be completed by the end of
November 2021 (Joslin and Muller, 2015). The new stores will take a couple of years
more so that the enhanced market shares may be achieved.
5. Project Stakeholders
The project stakeholders and their associated information is shown in the image below
(Rose, 2013).
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Alexandria’s Fashion
6. Project Scope
The scope of the project will include the activities as background check & planning,
execution of the pilot implementation, quality checks & control, staffing & resource
requirements, marketing procedures, and the final phase of the pilot implementation.
The refurbishment of the remaining stores will be done thereafter (Wearne, 2014).
7.
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Alexandria’s Fashion
8. Task List
Scope Item: Background Check & Planning
Task Name Deliverable
Market analysis and SWOT analysis for the
organization
SWOT analysis results
Business case analysis and cost-benefit analysis
Milestone 1: Project Charter Project Charter
Information collection to identify the
requirement of the new facility
Information Sets
Determination of the major gaps and needs
Scope definition Project Plan
Planning of the project areas - estimations and
sub-plans
Milestone 2: Project Plan Project Management Plan
Scope Item: Pilot Implementation - Execution Phase
Task Name Deliverable
Analysis and finalization of business and
technical and software requirements
RFP Processes - Hardware, Network, and
Security Tools and Material
RFPs
Outsourcing - Contractual Procedures with
Canobury Software
Development of a technology architecture plan Technology Architecture Plan
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Alexandria’s Fashion
Back-office applications and databases - Set-up
UAT processes with Canobury Software UAT Results
Implementation of the hardware and networking
components
Milestone 3: RFPs and development of the
software
Scope Item: Quality & Control
Task Name Deliverable
Communication and tracking with the
outsourcing party on the development status
Communication Reports
Quality audits and reviews Quality Audits
Development of a customer loyalty program Customer Loyalty Program
Syncing of the front-end and back-end
Implementation of the security controls Implementation Report
PoS application implementation Implementation Report
Integration and quality checks
Interfacing and conversions
Milestone 4: Implementation and Quality
Scope Item: Staffing & Resource Management
Task Name Deliverable
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Alexandria’s Fashion
Determination of the additional staffing needs -
Recruitments accordingly
Staff recruitments
Training and induction programmes for the new
and existing members
Training programs
Milestone 5: Staffing and Training
Scope Item: Marketing Procedures
Task Name Deliverable
Marketing of the new facility on social media
platforms
Marketing Results
Tele-media and print-media marketing Marketing Results
Press releases and conferences on the pilot
implementation
Milestone 6: Marketing and Advertising Marketing Results
Scope Item: Pilot Implementation – Final Phase
Task Name Deliverable
Release and Go-Live for flagship Sydney store
Customer and market feedback Customer & Market Feedback
Performance and improvement analysis
Milestone 7: Pilot Implementation Final Report
Scope Item: Refurbishment of the Remaining Stores
Task Name Deliverable
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Alexandria’s Fashion
Refurbishment of Store 1 Completion Report for the
Store
Refurbishment of Store 2 Completion Report for the
Store
Refurbishment of Store 3 Completion Report for the
Store
Refurbishment of Store 4 Completion Report for the
Store
Refurbishment of Store 5 Completion Report for the
Store
Refurbishment of Store 6 Completion Report for the
Store
Refurbishment of Store 7 Completion Report for the
Store
Refurbishment of Store 8 Completion Report for the
Store
Refurbishment of Store 9 Completion Report for the
Store
Refurbishment of Store 10 Completion Report for the
Store
Refurbishment of Store 11 Completion Report for the
Store
Refurbishment of Store 12 Completion Report for the
Store
Milestone 8: Refurbishment of all the stores Final Project Report
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Alexandria’s Fashion
9. Project Budget
Resource Name Type Std. Rate
Project Manager Work $190.00/hr
Business Analyst
1 Work $180.00/hr
Business Analyst
2 Work $180.00/hr
Hardware
Specialist 1 Work $152.00/hr
Hardware
Specialist 2 Work $152.00/hr
Security Specialist Work $165.00/hr
Network Specialist
1 Work $130.00/hr
Network Specialist
2 Work $130.00/hr
Warehouse Staff 1 Work $95.00/hr
Warehouse Staff 2 Work $95.00/hr
Store Fit-out Staff
1 Work $95.00/hr
Store Fit-out Staff
2 Work $95.00/hr
Accountant Work $130.00/hr
Manager's
Committee Work $190.00/hr
Hardware
Components Material $432,000.00
Networking
Peripherals Material $415,000.00
Outsourcing Costs Material $2,150,000.00
Training Costs
(Wilke, 2015) Material $350,000.00
Security Tools Material $400,000.00
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Alexandria’s Fashion
Cost of the
Database Material $400,000.00
Quality Tools Material $399,888.00
Marketing Tools Material $400,000.00
WBS Task Name Cost
1 Fashion Retail of the Future $11,000,000.00
1.1 Background Check and Planning $116,080.00
1.1.1 Market analysis and SWOT analysis for the
organization $20,720.00
1.1.2 Business case analysis and cost-benefit analysis $28,000.00
1.1.3 Milestone 1: Project Charter $0.00
1.1.4 Information collection to identify the requirement of
the new facility $28,800.00
1.1.5 Determination of the major gaps and needs $17,280.00
1.1.6 Scope definition $6,080.00
1.1.7 Planning of the project areas - estimations and sub-
plans $15,200.00
1.1.8 Milestone 2: Project Plan $0.00
1.2 Pilot Implementation - Execution Phase $4,312,544.00
1.2.1 Analysis and finalization of business and technical and
software requirements $60,192.00
1.2.2 RFP Processes - Hardware, Network, and Security
Tools and Material $1,345,040.00
1.2.3 Outsourcing - Contractual Procedures with Canobury
Software $2,317,200.00
1.2.4 Development of a technology architecture plan $42,912.00
1.2.5 Back-office applications and databases - Set-up $413,520.00
1.2.6 UAT processes with Canobury Software $95,328.00
1.2.7 Implementation of the hardware and networking $38,352.00
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Alexandria’s Fashion
components
1.2.8 Milestone 3: RFPs and development of the software $0.00
1.3 Quality and Control $676,216.00
1.3.1 Communication and tracking with the outsourcing
party on the development status $16,720.00
1.3.2 Quality audits and reviews $441,328.00
1.3.3 Development of a customer loyalty program $49,280.00
1.3.4 Syncing of the front-end and back-end $24,960.00
1.3.5 Implementation of the security controls $19,800.00
1.3.6 PoS application implementation $27,072.00
1.3.7 Integration and quality checks $42,912.00
1.3.8 Interfacing and conversions $54,144.00
1.3.9 Milestone 4: Implementation and Quality $0.00
1.4 Staffing & Resource Management $395,600.00
1.4.1 Determination of the additional staffing needs -
Recruitments accordingly $30,400.00
1.4.2 Training and induction programmes for the new and
existing members $365,200.00
1.4.3 Milestone 5: Staffing and Training $0.00
1.5 Marketing Procedures $498,080.00
1.5.1 Marketing of the new facility on social media platforms $443,200.00
1.5.2 Tele-media and print-media marketing $44,800.00
1.5.3 Press releases and conferences on the pilot
implementation $10,080.00
1.5.4 Milestone 6: Marketing and Advertising $0.00
1.6 Pilot Implementation - Final Phase $37,752.00
1.6.1 Release and Go-Live for flagship Sydney store $13,272.00
1.6.2 Customer and market feedback $15,840.00
1.6.3 Performance and improvement analysis $8,640.00
1.6.4 Milestone 7: Pilot Implementation $0.00
1.7 Refurbishment of the Remaining Stores $4,963,728.00
1.7.1 Refurbishment of Store 1 $437,976.00
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Alexandria’s Fashion
1.7.2 Refurbishment of Store 2 $424,704.00
1.7.3 Refurbishment of Store 3 $411,432.00
1.7.4 Refurbishment of Store 4 $398,160.00
1.7.5 Refurbishment of Store 5 $424,704.00
1.7.6 Refurbishment of Store 6 $411,432.00
1.7.7 Refurbishment of Store 7 $398,160.00
1.7.8 Refurbishment of Store 8 $424,704.00
1.7.9 Refurbishment of Store 9 $437,976.00
1.7.1
0 Refurbishment of Store 10 $398,160.00
1.7.1
1 Refurbishment of Store 11 $398,160.00
1.7.1
2 Refurbishment of Store 12 $398,160.00
1.7.1
3 Milestone 8: Refurbishment of all the stores $0.00
10. Project Time Estimate
The estimation of the project schedule is done as per the bottom-up estimation
technique. The pilot phase will end in May 2020. For the rest of the stores, it will only
be the implementation and quality control as the development work will be already
finished (Yaghootkar and Gil, 2012). The rest of the stores will be refurbished in
approximately one month each. The detailed schedule is shown in the table below.
WBS Task Name Duration Start Finish Predecessors Resource Names
1 Fashion Retail of the Future 658 days Thu 23-
05-19
Mon 29-
11-21
1.1 Background Check and Planning 44 days Thu 23-
05-19
Tue 23-07-
19
1.1.1 Market analysis and SWOT
analysis for the organization 7 days Thu 23-
05-19
Fri 31-05-
19 Business Analyst 1,Project Manager
1.1.2 Business case analysis and cost-
benefit analysis 7 days Mon 03-
06-19
Tue 11-06-
19 3 Business Analyst 2,Project
Manager ,Accountant
1.1.3 Milestone 1: Project Charter 0 days Tue 11-
06-19
Tue 11-06-
19 4
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Alexandria’s Fashion
1.1.4
Information collection to
identify the requirement of the new
facility
10 days Wed 12-
06-19
Tue 25-06-
19 5 Business Analyst 1,Business Analyst 2
1.1.5 Determination of the major
gaps and needs 6 days Wed 26-
06-19
Wed 03-
07-19 6 Business Analyst 1,Business Analyst 2
1.1.6 Scope definition 4 days Thu 04-
07-19
Tue 09-07-
19 7 Project Manager
1.1.7 Planning of the project areas -
estimations and sub-plans 10 days Wed 10-
07-19
Tue 23-07-
19 8 Project Manager
1.1.8 Milestone 2: Project Plan 0 days Tue 23-
07-19
Tue 23-07-
19 9
1.2 Pilot Implementation - Execution
Phase 107 days Wed 24-
07-19
Thu 19-
12-19
1.2.1
Analysis and finalization of
business and technical and software
requirements
12 days Wed 24-
07-19
Thu 08-08-
19 10
Business Analyst 1,Security
Specialist ,Hardware Specialist 1,Network
Specialist 1
1.2.2
RFP Processes - Hardware,
Network, and Security Tools and
Material
15 days Fri 09-
08-19
Thu 29-08-
19 12
Business Analyst 2,Hardware Specialist
2,Network Specialist 2,Project
Manager ,Security Specialist
1.2.3
Outsourcing - Contractual
Procedures with Canobury
Software
38 days Fri 30-
08-19
Tue 22-10-
19 13 Business Analyst 1,Business Analyst
2,Project Manager
1.2.4 Development of a technology
architecture plan 12 days Wed 23-
10-19
Thu 07-11-
19 13,14 Hardware Specialist 1,Network Specialist
1,Security Specialist
1.2.5 Back-office applications and
databases - Set-up 13 days Fri 08-
11-19
Tue 26-11-
19 15 Network Specialist 1
1.2.6 UAT processes with Canobury
Software 18 days Wed 23-
10-19
Fri 15-11-
19 14
Hardware Specialist 2,Network Specialist
2,Store Fit-out Staff 1,Store Fit-out Staff
2,Warehouse Staff 1,Warehouse Staff 2
1.2.7 Implementation of the hardware
and networking components 17 days Wed 27-
11-19
Thu 19-12-
19 16,17 Hardware Specialist 2,Network Specialist 2
1.2.8 Milestone 3: RFPs and
development of the software 0 days Thu 19-
12-19
Thu 19-12-
19 18
1.3 Quality and Control 63 days Fri 20-
12-19
Tue 17-03-
20
1.3.1
Communication and tracking
with the outsourcing party on the
development status
11 days Fri 20-
12-19
Fri 03-01-
20 19 Project Manager
1.3.2 Quality audits and reviews 14 days Mon 06-
01-20
Thu 23-01-
20 21 Business Analyst 1,Manager's Committee
1.3.3 Development of a customer
loyalty program 11 days Fri 24-
01-20
Fri 07-02-
20 22 Business Analyst 2,Project Manager ,Store
Fit-out Staff 1,Store Fit-out Staff 2
1.3.4 Syncing of the front-end and
back-end 12 days Fri 20-
12-19
Mon 06-
01-20 18 Network Specialist 1,Network Specialist 2
1.3.5 Implementation of the security
controls 15 days Tue 07-
01-20
Mon 27-
01-20 24 Security Specialist
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Alexandria’s Fashion
1.3.6 PoS application implementation 12 days Tue 28-
01-20
Wed 12-
02-20 25 Network Specialist 1,Hardware Specialist 1
1.3.7 Integration and quality checks 12 days Thu 13-
02-20
Fri 28-02-
20 26,25 Hardware Specialist 2,Network Specialist
2,Security Specialist
1.3.8 Interfacing and conversions 12 days Mon 02-
03-20
Tue 17-03-
20 27 Hardware Specialist 1,Network Specialist
2,Hardware Specialist 2,Network Specialist 1
1.3.9 Milestone 4: Implementation
and Quality 0 days Tue 17-
03-20
Tue 17-03-
20 28
1.4 Staffing & Resource
Management 20 days Wed 18-
03-20
Tue 14-04-
20
1.4.1
Determination of the additional
staffing needs - Recruitments
accordingly
10 days Wed 18-
03-20
Tue 31-03-
20 29 Manager's Committee, Project Manager
1.4.2
Training and induction
programmes for the new and
existing members
10 days Wed 01-
04-20
Tue 14-04-
20 31 Project Manager
1.4.3 Milestone 5: Staffing and
Training 0 days Tue 14-
04-20
Tue 14-04-
20 32
1.5 Marketing Procedures 32 days Wed 15-
04-20
Thu 28-
05-20
1.5.1 Marketing of the new facility
on social media platforms 15 days Wed 15-
04-20
Tue 05-05-
20 33 Business Analyst 1,Business Analyst 2
1.5.2 Tele-media and print-media
marketing 10 days Wed 06-
05-20
Tue 19-05-
20 35
Store Fit-out Staff 2,Business Analyst 2,Store
Fit-out Staff 1,Warehouse Staff 1,Warehouse
Staff 2
1.5.3 Press releases and conferences
on the pilot implementation 7 days Wed 20-
05-20
Thu 28-05-
20 36 Business Analyst 2
1.5.4 Milestone 6: Marketing and
Advertising 0 days Thu 28-
05-20
Thu 28-05-
20 37
1.6 Pilot Implementation - Final
Phase 18 days Fri 29-
05-20
Tue 23-06-
20
1.6.1 Release and Go-Live for
flagship Sydney store 1 day Fri 29-
05-20
Fri 29-05-
20 38
Business Analyst 1,Store Fit-out Staff
2,Business Analyst 2,Hardware Specialist
1,Hardware Specialist 2,Warehouse Staff
2,Network Specialist 1,Network Specialist
2,Project Manager ,Security Specialist ,Store
Fit-out Staff 1,Warehouse Staff 1
1.6.2 Customer and market feedback 11 days Mon 01-
06-20
Mon 15-
06-20 40 Business Analyst 1
1.6.3 Performance and improvement
analysis 6 days Tue 16-
06-20
Tue 23-06-
20 41 Business Analyst 2
1.6.4 Milestone 7: Pilot
Implementation 0 days Tue 23-
06-20
Tue 23-06-
20 42
1.7 Refurbishment of the
Remaining Stores 374 days Wed 24-
06-20
Mon 29-
11-21
1.7.1 Refurbishment of Store 1 33 days Wed 24- Fri 07-08- 43 Business Analyst 1,Business Analyst
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Alexandria’s Fashion
06-20 20
2,Hardware Specialist 1,Hardware Specialist
2,Warehouse Staff 2,Network Specialist
1,Network Specialist 2,Project
Manager ,Security Specialist ,Store Fit-out
Staff 1,Store Fit-out Staff 2,Warehouse Staff
1
1.7.2 Refurbishment of Store 2 32 days Mon 10-
08-20
Tue 22-09-
20 45
Business Analyst 1,Business Analyst
2,Hardware Specialist 1,Hardware Specialist
2,Warehouse Staff 2,Network Specialist
1,Network Specialist 2,Project
Manager ,Security Specialist ,Store Fit-out
Staff 1,Store Fit-out Staff 2,Warehouse Staff
1
1.7.3 Refurbishment of Store 3 31 days Wed 23-
09-20
Wed 04-
11-20 46
Business Analyst 1,Business Analyst
2,Hardware Specialist 1,Hardware Specialist
2,Warehouse Staff 2,Network Specialist
1,Network Specialist 2,Project
Manager ,Security Specialist ,Store Fit-out
Staff 1,Store Fit-out Staff 2,Warehouse Staff
1
1.7.4 Refurbishment of Store 4 30 days Thu 05-
11-20
Wed 16-
12-20 47
Business Analyst 1,Business Analyst
2,Hardware Specialist 1,Hardware Specialist
2,Warehouse Staff 2,Network Specialist
1,Network Specialist 2,Project
Manager ,Security Specialist ,Store Fit-out
Staff 1,Store Fit-out Staff 2,Warehouse Staff
1
1.7.5 Refurbishment of Store 5 32 days Thu 17-
12-20
Fri 29-01-
21 48
Business Analyst 1,Business Analyst
2,Hardware Specialist 1,Hardware Specialist
2,Warehouse Staff 2,Network Specialist
1,Network Specialist 2,Project
Manager ,Security Specialist ,Store Fit-out
Staff 1,Store Fit-out Staff 2,Warehouse Staff
1
1.7.6 Refurbishment of Store 6 31 days Mon 01-
02-21
Mon 15-
03-21 49
Business Analyst 1,Business Analyst
2,Hardware Specialist 1,Hardware Specialist
2,Warehouse Staff 2,Network Specialist
1,Network Specialist 2,Project
Manager ,Security Specialist ,Store Fit-out
Staff 1,Store Fit-out Staff 2,Warehouse Staff
1
1.7.7 Refurbishment of Store 7 30 days Tue 16-
03-21
Mon 26-
04-21 50
Business Analyst 1,Business Analyst
2,Hardware Specialist 1,Hardware Specialist
2,Warehouse Staff 2,Network Specialist
1,Network Specialist 2,Project
Manager ,Security Specialist ,Store Fit-out
Staff 1,Store Fit-out Staff 2,Warehouse Staff
1
1.7.8 Refurbishment of Store 8 32 days Tue 27-
04-21
Wed 09-
06-21
51 Business Analyst 1,Business Analyst
2,Hardware Specialist 1,Hardware Specialist
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Alexandria’s Fashion
2,Warehouse Staff 2,Network Specialist
1,Network Specialist 2,Project
Manager ,Security Specialist ,Store Fit-out
Staff 1,Store Fit-out Staff 2,Warehouse Staff
1
1.7.9 Refurbishment of Store 9 33 days Thu 10-
06-21
Mon 26-
07-21 52
Business Analyst 1,Business Analyst
2,Hardware Specialist 1,Hardware Specialist
2,Warehouse Staff 2,Network Specialist
1,Network Specialist 2,Project
Manager ,Security Specialist ,Store Fit-out
Staff 1,Store Fit-out Staff 2,Warehouse Staff
1
1.7.10 Refurbishment of Store 10 30 days Tue 27-
07-21
Mon 06-
09-21 53
Business Analyst 1,Business Analyst
2,Hardware Specialist 1,Hardware Specialist
2,Warehouse Staff 2,Network Specialist
1,Network Specialist 2,Project
Manager ,Security Specialist ,Store Fit-out
Staff 1,Store Fit-out Staff 2,Warehouse Staff
1
1.7.11 Refurbishment of Store 11 30 days Tue 07-
09-21
Mon 18-
10-21 54
Business Analyst 1,Business Analyst
2,Hardware Specialist 1,Hardware Specialist
2,Warehouse Staff 2,Network Specialist
1,Network Specialist 2,Project
Manager ,Security Specialist ,Store Fit-out
Staff 1,Store Fit-out Staff 2,Warehouse Staff
1
1.7.12 Refurbishment of Store 12 30 days Tue 19-
10-21
Mon 29-
11-21 55
Business Analyst 1,Business Analyst
2,Hardware Specialist 1,Hardware Specialist
2,Warehouse Staff 2,Network Specialist
1,Network Specialist 2,Project
Manager ,Security Specialist ,Store Fit-out
Staff 1,Store Fit-out Staff 2,Warehouse Staff
1
1.7.13 Milestone 8: Refurbishment of
all the stores 0 days Mon 29-
11-21
Mon 29-
11-21 56
Business Analyst 1,Business Analyst
2,Hardware Specialist 1,Hardware Specialist
2,Warehouse Staff 2,Network Specialist
1,Network Specialist 2,Project
Manager ,Security Specialist ,Store Fit-out
Staff 1,Store Fit-out Staff 2,Warehouse Staff
1
11. Quality Management Process
The quality management in the project will be done in a series of phases.
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Alexandria’s Fashion
The above steps will be involved in managing the project quality. There will be a
quality management plan that will be developed. The quality audits and reviews along
with the verification & validation processes will be conducted. The User Acceptance
Testing (UAT) activities will also be carried out for continuous improvement of the
project and its outcomes.
12. Risk Management Process
The above steps will be used for managing the project risks. The identification of the
risks will be done by using the information collection techniques as interviews,
domain analysis, surveys, and observations. The data collected from these techniques
will be analysed to identify the risks (Gladden, 2012). The use of qualitative analysis
techniques will be done to analyse the risks to determine their probability and impact
scores. The risks will then be termed as acceptable and non-acceptable.
The risk scores will be obtained and the treatment strategies will be determined on the
basis of the risk and its impact and probability. The treatment strategy may be transfer,
avoid, share, or mitigate. The risk control and closure activities will be performed
thereafter (Wang, Wu, and Wang, 2013).
The risk matrix for the project is shown below.
ID Name Probability
(P)
Impact (I) Score
(P*I)
Response
17
Quality
Planning
Quality
Control
Quality
Assurance
Continuous
Improvement
Risk
Identification
Risk Analysis
& Evaluation
Risk
Treatment
Risk Control &
Closure

Alexandria’s Fashion
1 Information
Security Risks
4 5 20 Avoid,
Mitigate
2 Ethical Risks 1 5 5 Avoid
3 Technical
Failures
3 4 12 Transfer
4 Quality Issues 2 5 10 Avoid
5 Legal Risks 1 5 5 Avoid
6 Communication
Gaps
4 4 16 Avoid
7 Resource
Unavailability
3 5 15 Avoid
8 Schedule/Budget
Overrun (Ward
and Chapman,
2015)
2 5 10 Avoid
9 Operational
Mistakes
3 3 9 Avoid,
Mitigate
10 Market Risks 3 5 15 Mitigate
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13. Monitoring and Control Strategy
The use of active communication and reporting will be done for the purpose of
monitoring and control.
The meetings and report structure is shown below.
Report/Meeting Frequency Stakeholders Communication
Mode
Status Report Daily Internal team
members and
management
Reports Uploading
– SharePoint
Status Report Weekly External Reports Uploading
– SharePoint
Project Meeting Daily Internal team
members and
management
Meeting Room
Project Meeting Weekly External Tele-conferencing
medium
Conflicts Report Weekly Internal + External Reports Uploading
– SharePoint
Risk Report Weekly Internal + External Reports Uploading
– SharePoint
Defects Report Weekly Internal + External Reports Uploading
– SharePoint
The management of the changes will be done with the use of the following phases.
14. Implementation Strategy
The implementation will be done in a series of phases. The pilot implementation will
be done in the first phase that will comprise of background check, planning,
execution, quality review, marketing, and implementation phases.
The refurbishment of the rest of the stores will be done thereafter.
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Change
Initiation
Planning &
Execution
Management &
Reinforcement

Alexandria’s Fashion
15. Recommendation(s) and Approvals
It is recommended that the quality reviews and checks are conducted from the
beginning of the project in order to resolve the defects in the earlier phases itself.
It is also recommended that the one-on-one discussions are conducted with the
members of the project team so that they remain involved in the project.
Approvals
Name:
Signature
Approval Status:
Comments:
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Alexandria’s Fashion
Part B: Personal Reflection
The feedback that I received for the first part of the assigned, that is, the Project
Charter was accepted and taken in a constructive manner. There were certain issues
that were highlighted in the Project Charter and I did not want to repeat the same
mistakes for the project plan. Therefore, in the first step, I analysed the Project
Charter and the issues that were pointed out. I determined the reasons behind the
issues and made sure that they were not repeated in the project plan. I also focussed
more on the information collected and gathering activities as I believe that the valid
and reliable information automatically leads to the development of adequate artefacts.
The allocation of the project plan, that is, part A of the assignment was done in such a
manner that all of the resources had equal share of responsibilities. We made use of
RACI (Responsible, Accountable, Contributed, and Informed) matrix for the
allocation of the work. I also conducted skill assessment before the responsibilities
were allotted so that the team members had the responsibilities matching with their
skills in order to achieve the best outcomes.
The group made sure that the collaboration was maintained all throughout and
therefore, we developed a communication plan before the beginning of our tasks. The
group decided to meet every alternate day to discuss the updates and resolve the
concerns of one another. We also developed drafts and compiled the information and
took expert advice to make sure that the best quality results could be achieved. There
were certain conflicts that also emerged among the group members during the project
timeline. However, the group members maintained the ethics and professional code of
conduct and resolved the conflicts with the aid of the collaboration technique (Bell,
2011).
During the activity, I could obtain various learnings. One of the primary learnings that
I could achieve was in the area of communication and collaboration. I could
understand the role of communications in the project. There were various conflicts
and issues that our group had. However, the resolution of these conflicts could be
done through enhanced and active communication. Also, we collaborated with each
other so that the assistance and guidance could be provided to one another and all of
the members were on the same page throughout the project. I could also understand
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the relevance of internal and external communications in a project environment. There
were different communication modes and tools that we used. These modes allowed
me to gain an understanding of the internal and external communication processes. I
could also gain experience on some of the automated tools that could be used for the
purpose of communication. The use of such automated tools provided us with
accurate results and a lot of time could also be saved as an outcome. These skills and
learnings will allow me to utilize them in the future projects and activities as well. It is
because communication is a basic and effective tool that is relevant in every industry
and project.
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References
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