University Project: Student Learning and Reflection System Management

This project focuses on the development of a project management team structure for a student learning and reflection system. The assignment details the roles and responsibilities of each team member, including the executive, senior user, senior supplier, project manager, team manager, project support, project assurance, and change authority. The project emphasizes the importance of a well-defined team structure for efficient task distribution, conflict resolution, and successful project execution. The project also highlights the need for aligning team member competencies with assigned responsibilities to ensure project objectives are met. The project structure further ensures that the project work is executed as per the set plan, and the project management structure ensures that all key requirements of the project are fulfilled. The project refers to various sources to ensure that the project plan is feasible and realistic. This structure helps in managing the project and ensuring that students can learn about the recent technological progression.

Student Learning and Reflection System Project
Name of Student
Name of University
Author Note

4. Project Management Team Structure
The team structure is mainly related to composition of a multi team system that ensures
successful team work (Müller et al., 2014). Setting up of a proper team structure becomes a
necessity of organizing a team as per the skills and competencies of the members. In a project
team, the members generally work in accordance to the functional role that has been allocated
to them (Lin et al., 2015). The roles and responsibilities are generally assigned to the team
members on basis of their competencies and the team members need to work on their project
based roles that are shared between project managers and the functional leads of the team.
The undertaken project aims in management of a student learning and reflection system
and therefore development of an effective team structure becomes a necessity. With the
changing technologies and increasing demands of learning new technology, it becomes
essential to educate the students regarding the recent technological progression so that they
do not face any difficulty in their professional career where they will have to work on latest
technologies. Thus, there is a need of enforcing an effective student learning and reflection
system. For management and execution of this undertaken project, a project team is formed by
delegating specific responsibility to each of the team members.
The project management team structure for the undertaken student learning and
reflection system project is indicated in the figure below-
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Figure 1: Illustrating the Project Management Team Structure
(Source: Created by author using MS Visio)
The above figure represents the project management team structure that will be
followed to execute the undertaken project related to student learning and reflection system.
Each of the team members are delegated with a separate set of responsibility to ensure that
the final project that is delivered is a success. In the following table, the details of the project
team that is formed for the undertaken student learning and reflection system project is
elaborated-
Team Member Role and Responsibility Expectations
Executive:
Academic
Director, Silvija
The senior executive of the
project has the responsibility of
setting up project goals and
The executive is expected to provide
the needed support and guidance to
each of the team members and the
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Dobson objectives, according to which
the project plan will be developed
project manager to ensure that a
feasible project plan is prepared.
Senior User:
Academic
Coordinator,
Jane Emmett
The member has the
responsibility of finding out the
key requirements of the project
and the benefits that the student
could achieve by participating in
this project
The expectation from this team
member is that the member will guide
the project manager in identifying the
project requirements in a correct
manner so that all the objectives of
the project are fulfilled.
Senior Supplier:
EduSupplies
Has the responsibility of ensuring
that proper network and
technology requirements are
provided while the project is in its
execution stage
It is expected that the supplier will
provide a timely delivery of the
needed equipment and the resources
of the project to ensure a continuous
resource availability.
Project
Manager:
External
contractor
This external stakeholder of the
project has the key responsibility
of developing a realistic project
plan. The entire project will be
managed by this team member
It is expected that the project manager
will develop a realistic and feasible
project plan that will ensure that the
undertaken student learning and
reflection system project is a success
(Harrison & Lock, 2017).
Team Manager The entire team management
process including staff allocation
is the responsibility of the team
manager. The team manager will
delegate responsibilities in
accordance to the skill and
competencies of the team
members
It is expected that the team manager
will do a sufficient background
research about the skills and
competencies of each of the team
members before delegating any
responsibilities to the team members
so that the team development is done
in an accurate manner
Project Support This member is responsibility for
providing the needed support
Continuous project support is
expected to be received from the
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and guidance to the project team project supervisors and the project
sponsors
Project
Assurance
This team member will be
responsible for ensuring that all
the key requirements of the
project are fulfilled
The delegating authority is in charge of
ensuring that the key objectives of the
project are met (Mir & Pinnington,
2014)
Change
Authority
This member is responsible for
verifying and approving any
change requests associated with
the execution of the project.
The process of change implementation
in the undertaken student learning and
reflection system project should be
controlled and managed by the change
authority
Table 1: Showing the Team Members Responsibilities and Expectations from Team Members
The above table details the roles and responsibilities of each of the team members in
the student learning and reflection system project. The table indicates that each of the team
members are given a specific responsibility. Fulfillment of the responsibility of each of the team
member will ensure successful execution of the project (Too & Weaver, 2014).
Defining the project management team structure in student learning and reflection
system project is a necessity to ensure that none of the members of the team are over
allocated with work (Jeston, 2014). Proper definition of the team structure further helps in even
distribution of the work and responsibilities across the team leading to easier completion of the
entire task. While defining the team structure for this project, the key skill and competency of
team members are evaluated to ensure that the task that has been allocated to a particular
member will be completed by the member (Heagney, 2016). The project management team
structure further helps in illustrating the authority or power each member of the team has on
the undertaken project. Development of a project management team structure further ensures
that the project work is being executed as per the set plan (Kerzner, 2017). An effective team
structure further helps in resolving the disputes and issues that might arise within the team.
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References
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Jeston, J. (2014). Business process management: practical guidelines to successful
implementations. Routledge.
Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Lin, T. C., Chen, C. M., Hsu, J. S. C., & Fu, T. W. (2015). The impact of team knowledge on
problem solving competence in information systems development team. International
Journal of Project Management, 33(8), 1692-1703.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), 202-217.
Müller, R., Rolstadås, A., Tommelein, I., Schiefloe, P. M., & Ballard, G. (2014). Understanding
project success through analysis of project management approach. International journal
of managing projects in business.
Too, E. G., & Weaver, P. (2014). The management of project management: A conceptual
framework for project governance. International Journal of Project Management, 32(8),
1382-1394.
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