Stakeholder Identification and Communication

Running Head: PROJECT MANAGEMENT
Office Relocation Project
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Table of Contents
Project Background.........................................................................................................................2
Project Work Breakdown Structure.................................................................................................2
RACI Chart......................................................................................................................................4
Project Schedule (with Gantt and AON) showing Resource Overloads.........................................5
Project Budget.................................................................................................................................7
Progress Reporting (Timeline and EVM)........................................................................................9
Risk Management..........................................................................................................................11
Change Management.....................................................................................................................12
Stakeholder Identification and Communication............................................................................13
Project Closure...............................................................................................................................13
Bibliography..................................................................................................................................14

2PROJECT MANAGEMENT
Project Background
Relocation of office is the main concern and focus of this project. ABC Insurance
Company Ltd. has got the current rent deal for office space expiring in a month and the landlord
is not willing to extend the deal. However, as a gesture of goodwill, the landlord has allowed an
extra month (i.e. a total of 2 months) to search for a new space and execute the relocation
process.
The company has certain reservations and specifications in plans and based on the same,
the project plan has been developed in this report.
Project Work Breakdown Structure
WBS Task Name
0 Office Relocation Project
1 Primary Analysis and Team Talk Regarding Relocation
1.1 Call urgent board meeting regarding the relocation
1.2 Discuss the need for relocation
1.3 Discuss the possible impacts of relocation on the regular operations
1.4 Discuss regarding new office building location
1.5 Prepare draft document regarding project proposal
1.6 Submit the proposal for review
1.7 Receive official approval to go ahead
2 Detailed Planning for the Relocation Process
2.1 Set up project team for planning and managing the relocation
2.2 Conduct survey in appropriate location for office space
2.3 Shortlist a few potential office spaces
2.4 Contact owners of the shortlisted office spaces

3PROJECT MANAGEMENT
2.5 Discuss rent costs and facilities available in each of the spaces
2.6 Create a report regarding the shortlisted facilities
2.7 Conduct feasibility analysis
2.8 Selection of one office space
2.9 Contact the authority regarding rent of the space
2.10 Finalise the price for the rent
2.11 Prepare paperwork for handover
2.12 Legalise all the moves
2.13 Sign the contract for rent for the office space
3 Office Relocation Planning
3.1 Determine the scope of work in the relocation
3.2 Define limitations of work for the relocation
3.3 Specify the major constraints for the relocation work
3.4 Estimate total budget for relocation work
3.5 Recruit team members for the relocation work
3.6 Allocate relocation work to the team members
4 Preparation for Relocation
4.1 Set up new furniture in the new office space
4.2 Installation of electric lines
4.3 Installation of water lines
4.4 Installation of amenities
4.5 Installation of safety equipments
5 Relocation Work
5.1 Relocation of existing furniture
5.2 Relocation of computers and peripheral equipments
5.3 Relocation of other necessary stuffs
5.4 Final works
6 Project Closing