This report discusses the importance of shared document folder, internal and external audit, and time stamping documents in accounting and financial analysis. It also explains the difference between internal and external audit and the importance of continuous audit.
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Running head: ACCOUNTING FINANCIAL ANALYSIS REPORT Accounting Financial Analysis Report Name of the Student: Name of the University: Authors Note:
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ACCOUNTING FINANCIAL ANALYSIS REPORT Answer 1: Shared document folder is used in audits by the qualified auditors and accountants to conduct audits effectively. The important components of shared document folder include following: Document included in the folder are accessible to the authorized persons only: The documents included in the shared document folder are accessible to those who have been authorized only. Unauthorized persons are not allowed access to the shared document and make any alternation to the data and information in any of these documents. Important documents: The documents included in the shared folder are important to the audit of an organization. Thus, it is important to ensure that the shared document folder is shared with those responsible to conduct the audit. Security: The security of the folder is of utmost importance as it contains important document integral to the audit of an organization. Except authorized persons and auditors no should be allowed access to the folders. Modification and changes: The shared document folder is not allowed to be modified without the permission of the authorized person and auditors(Menkus, 2016). Availability:
ACCOUNTING FINANCIAL ANALYSIS REPORT The shared document folder must be available to the auditor and shared among the audit team members to ensure that each and every one authorized is allowed to use the information from the document to conduct the audit effectively. Answer 2: Internal and external audit are entirely different from one another. Thus, the tasks undertaken by the internal and external auditors are significantly different from one another due to the different objectives that the two audits are trying to achieve. It is important to know the difference between the two evaluate the performance of internal and external auditors(Singh, Woodliff, Sultana & Newby, 2018). Internal audit tasks include evaluating effectiveness of risk management processes, internal controls and governance processes within an organization whereas external auditing is all about conducting an independent verification of financial statements of an organization. The tasks of internal audit are conducted with the objective of improving internal controls, effectiveness of governance processes and strengthening the risk management processes. The tasks of external auditing on the other hand are conducted with the objective of expressing an independent opinion on the financial statements of an organization(Mehmeti, 2018). Continuous audit are done by internal auditors and not by external auditors. Internal auditing department is responsible to conduct continuous audit. Since the objectives of internal audit and continuous audit are similar hence, internal auditors do not face significant trouble in conducting the continuous audit for an organization. The objective behind conducting continuous audit is to improve the effectiveness and efficiency of internal controls and management procedures within an organization. Thus, those who are conducting the continuous audit are not independent to the
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ACCOUNTING FINANCIAL ANALYSIS REPORT organization rather they are working for the organization. Thus, only internal auditors can take the responsibility of conducting continuous audit for an organization. External auditors are independent from an organization and is not to be considered for continuous audit. Answer 3: Importance of time stamping documents is to protect the document from unauthorized access and manipulation. Time stamping document helps to protect data included in a file. Time stamping documents help in keeping the file in its original form. Changing documents creates lot of trouble in an audit thus, it is important to take all necessary steps to ensure that the documents are not changed. Protecting documents from unauthorized changes is possible with the help of strict authentication and identification procedure within an organization. The components include use of strong password and user ids to improve the internal controls to protect documents from unauthorized access and changes(Armitage, 2017). Since, the auditors are often allowed to make changes in documents thus, auditors should use their initials in the documents where changes have been made. Along with that, necessary notations shall be made by the auditor to keep a track of the changes made by him. Use of initials by the auditors should be unique to make the auditors accountable for any changes made by them. Thus, use of initials will help improving the accountability in the process of auditing and specifically to the changes made in the documents. In addition notations made by the auditor of any changes made by them shall help them to track the changes if any made by them in the documents for the purpose of auditing. These are two important components of an audit to improve the efficiency and effectiveness of audit procedures(Eulerich & Ratzinger-Sakel, 2018).
ACCOUNTING FINANCIAL ANALYSIS REPORT References: Armitage,J.(2017).Changesintheimportanceoftopicsinauditingeducation:2000‐ 2005.Managerial Auditing Journal,25(11), 935-959. doi: 10.1108/02686900810908463 Eulerich, M., & Ratzinger-Sakel, N. (2018). How Assurance- and Advisory-Related Purposes of Internal Auditing Influence the Cooperation With the External Auditor Empirical Evidence From Two Perspectives: Internal and External Auditors.SSRN Electronic Journal,1(1), 18- 31. doi: 10.2139/ssrn.3150063 Mehmeti,F.(2018).CommonCharacteristicsandDifferencesinExternalandInternal Auditing.EuropeanJournalOfEconomicsAndBusinessStudies,4(1),261-267.doi: 10.2478/ejes-2018-0030 Menkus, B. (2016). How an “audit trail” aids in maintaining information integrity…as illustrated in retailing.Computers & Security,11(4), 111-116. doi: 10.1016/0167-4048(90)90082-5 Singh, H., Woodliff, D., Sultana, N., & Newby, R. (2018). Additional Evidence on the RelationshipbetweenanInternalAuditFunctionandExternalAuditFeesin Australia.International Journal Of Auditing,21(3), 27-39. doi: 10.1111/ijau.12009