Accounting Information Systems: Business Process Analysis

Running head: ACCOUNTING INFRMATION SYSTEMS
Assessment 2: Business Process Analysis
Name of the Student
Name of the University
Author’s Note

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ACCOUNTING INFRMATION SYSTEMS
Table of Contents
Introduction......................................................................................................................................2
Purpose............................................................................................................................................2
Participants, Inputs and Outputs to Current System........................................................................3
Process Flow / Activity Descriptions..............................................................................................4
Exceptions........................................................................................................................................5
Business Process Model..................................................................................................................6
Process Strengths.............................................................................................................................6
Process Inefficiencies......................................................................................................................7
Information Technology Usage.......................................................................................................8
Business Process Reengineering......................................................................................................9
Proposed Workflow Diagram........................................................................................................10
Conclusion.....................................................................................................................................10
References......................................................................................................................................12

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ACCOUNTING INFRMATION SYSTEMS
Introduction
GAAM is a manufacturing company and has global existence for manufacturing
hydraulic systems, metal products and building systems. The hydraulic equipment’s that are
manufactured by GAAM mainly includes motors and gear pumps, control valves and telescopic
cylinders. The company has it’s headquarter in South Australia and has an employee strength of
3800 across the globe. The company provides 27 facility for 7 countries and for its competitive
growth and to gain leading position in the market it needs to conduct an analysis of the current
business process.
The report is prepared for the development of an accounting information system for
GAAM after analyzing the purpose, participants, inputs and outputs of the current system. The
current business process of the organization is analyzed and the processes that can be adopted for
the improvement of the business and inefficiencies are applied for the development of the new
information system.
Purpose
The main purpose of the report is to identify the flaws in the business process of GAAM
and reengineer the process for addressing the problems in current business policy and improve
the functionality. The responsibility of each of the department is evaluated and the roles and
responsibility of the employees working in the department is evaluated for the development of
the business process model. The business process that can be reengineered for gaining
competitive position in the global market is identified by analyzing the changes that is needed to
be made in the departments (Libby, 2017). The strength and inefficiencies of the current business
is identified and a workflow diagram is proposed that can help in increasing the efficiency of the

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ACCOUNTING INFRMATION SYSTEMS
business. The company manufactures products that are used in heavy duty vehicles and sold to
domestic and foreign manufactures and thus has scope for expansion of the business. The
maintenance, repair and operations in the business is needed to be improved for improving the
customer satisfaction level and automating the user query (Schaltegger & Burritt, 2017). The
purchase requisition and emergency is needed to be handled and the information system is
needed to be designed such that it can increase the response to customer request.
Participants, Inputs and Outputs to Current System
Participants Input Output
The participants who are
needed to be included for
analyzing the performance
and operation of the current
information system of
GAAM are the purchasing
manager, Customer and
secretary (Collier, 2015). The
participants in the current
system can be found from the
operation of Purchasing
department.
The main input of the current
information system are the
request made by the customer
and the other 36 individuals
working in the organization.
The organization uses a
requisition form for the
submission of the request and
the individuals working
executes purchasing with the
help of the requisition form
(Prasetya & Utama, 2019).
The requisition form is
returned to purchasing
department after the
The generation of the
purchasing order is available
for any type of equipment or
items needed for purchasing
in the company. For the
condition if the purchasing is
made with the use of card the
card is forwarded to the
department and the requesting
process is completed
(Maskell, Baggaley &
Grasso, 2016). For any of the
situation the request is made
by the customer the card or
the requisition is forwarded to