Introduction to Management and Consulting
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Added on 2020-09-08
Introduction to Management and Consulting
Added on 2020-09-08
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Acknowledgment Apart from my effort, the success of this project depends largely on the encouragement and guidance of many others . I take this opportunity to express my gratitude to each and everyone who has been instrumental in the successful completion of this assignment. I would like to extend my sincere thanks to my dear lecture Mr. Sunesh Hettiarachchi , for his constant support and help . And without him, I would not have been able to accomplish this assignment Executive summary Construction Management is a professional service that applies effective management techniques to the planning, design and construction of a project from inception to completion for the purpose of controlling time, cost and quality. Construction Management is a discipline and management system specifically created to promote the successful execution of capital projects for owners. I have explained principles of management, in relation to construction industry, and its market activities, and role of its professionals. As well as organizational structures environmental management issues, procumbent methods have been explained in this assignment. Introduction Management is a set of activities including planning, decision making, organizing, leading and controlling directed at an organization’s resources (human, financial, physical and informational) with the aim of achieving organizational goals in an efficient and effective manner. .management has lots of stages an organization is a combination of all these things. In an organization each and every member has responsibilities and they have to work as a team. Management consultants help organisations to solve issues, create value, maximise growth and improve the business performance of their clients. They will identify options for the organisation and suggest recommendations for change, as well as helping with additional resources to implement solutions.
Task 01(P.1.2, P.1.2) What is management? A set of activities (including planning and decision making, organizing, leading and controlling) directed at an organization’s resources (human, financial, physical and information) with the aim of achieving organizational goals in an efficient and effective manner. Definitions of management 1.The organization and coordination of the activities of a business in order to achieve defined objectives Management is often included as a factor of production along with‚machines, materials, and money 2.The directors and managers who have the power and responsibility to make decisions and oversee an enterprise. 3.The collective body of those who manage or direct any enterprise or interest; the board of managers. Manager should have , •Activators - The type of strategy followed by a manager before his workforce sets on with performance. •Behaviors - How the workforce performs or behaves within the activity or situation as a result of activators or consequences. •Consequences - How the manager handles the workforce after the performance. Manager should have problem solving and decision making skills. As well as time management. Manager will need to know the basic ethics of problem solving Functions of management 1.planing 2.Staffing 3.Organizing 4.directing 5. controlling
Planning : setting the organization’s goals and deciding how best to achieve them this is the basic managerial function. planning is a decision in advance, what to do, when to do, how to do and who will do a particular task. It bridges the gap from where we are and where we want to be .Planning is a process which involves thinking before doing. Staffing : this is filling, keeping filled positions, in the organization structure through defining work- force requirements, selecting compensating training. Staffing involves manning the position created by organization process and concerned with human resources of an organization. Organizing : determining how best to group activities and resources. ▪When there is more than one employee needed to carry out a plan. ▪Then organization is needed. ▪A team must be formed. ▪Each job must be carefully defined in terms of what is to be done. ▪Establish delegation of responsibility. Directing : motivating members of the organization is a part of directing. It is the part of managerial function which actuates the organizational methods to work efficiently for achievement of organizational purposes. Controlling : monitoring and correcting activities are the main two things of controlling. This is a method of checking up to find what has been done and what must be done. This is essential for achieving objectives of an enterprise. Planning Planning is normally done by higher level managers of the organization. It includes,
❖Planning ❖budgeting ❖sets targets ❖establishes detailed steps ❖allocates resources There are 3 types of planning strategic planning: manager needs to plan the duration of the project.and also he has to plan the cost of the project.size of the workforce. Number of employees in each catogary . such as engineers, architechs, car penters, plumbers, welders. Starting date and finishing date should be plan before stat the project . tactical planning: manager has to plan where to put the entrance , where to put the exit, where to locate the stores, where’s to install the crains, where to place the security room etc. when to bring the row materials, when to pay the salaries for the workers, should plan by manager. Contingency planning: manager has to plan the alternative solutions available in case of the original plan fail. If a supplier of steel required for the building did not supply on time , manager should have arrangements with another supplier. If the architect or structural engineer withdraws from the project or something happened to them, several other people of similar calibre should have been line-up by the manager. If the electricity from national grid is disconnected due to some reason or other the manager should have planned for a generator with a sufficient capacity. Before hiring a supplier there has few things that always need to be ticked off before hiring one •Do they supply good quality materials and equipment? •Do they guarantee they can meet your target •Does the provider have a good standing and recommendation rate? When dealing with any person in the construction industry, it’s a good idea to take the time to make careful decisions. Manager should have a good knowledge for that.
Staffing its describes the overall approach for acquiring and managing human resources of the project. This is consisting with overall staffing approach, location, staff acquisition, training, reassignment Overall approach : for staffing the project we take this type . with contractors, use of employees and outsourcing firms. For example when some of the work is subcontract we can situate that here. We can discuss about the timing of bringing in resources if it’s important . Location: we should explain correctly to the team members where the team or group is located. It is very important. Because some team members may be working from home or somewhere else .sometimes the team members may be co-locating. We should have essential team members that live in other areas, cities or other countries. Staff acquisition: basically this is a table that explains the types of resources. It describes what types of resources are needed for the project. At what time they are needed and the place they are coming from. If we are planning to use properties (resources) or new workers we may need to explain when we will start to take on for the location Training: most of the time we may have enough number of workers(team members) for the project. But the main problem is they don’t have the right skills. At that time if we know of specific workers who will need good training and guiding state so in this section. This section only include the training that specifically required for your team to be successful on the project. Reassignment: we should give explanation the arrangement for reassigning the project team once their all duties, roles and job on the project is completed. Project rewards and consequences: explain if there will be specific incentices for all the members on your project. It could be very simply like formal “thanks” awards at weekly status meeting. Sometimes there can be Financial bonuses based on the victorious end of the project. Interview new team members: when the project comes to the final stage, a project team must be put together. You may have variety of workers and contractors.in some cases the workers are assigned based on availability and skills. But sometimes we have to hire workers for the position from somewhere else.
The interview process is very important. There have some rules to remember before your interview. Understand the job opening : sometimes people interview a worker and immediately they forgot what position the worker was being interviewed. So if you have a good picture of the worker and if you can identify the job that he can do, you can easily evaluate the worker. Understand your role: in the interview process normally people have defferent roles and they expect different things.for an example you may be asked a practical or industrial interview.from that every interviewr should realize whether he has specific interview prospects. Be prepared: before the interview you sholud be prepared well.some times you may have additional questions that your company requires you to ask a part of standard review process. Go into the interview with a clear mind.you should only focus on the discusion and dnt think about other problems that you need to fix. These are very important and help certify that practised, skilled and qualified candidates are hired.this helps to increase the value that you give to the interview procedure and helps you company make excellent. Organizing ❖Creates structures ❖Job descriptions ❖Staffing ❖Hierarchy ❖Delegates ❖Training Organizing is deciding how best to group organizational activities and resources.managers should arrange a structure that links workers, resources and tasks together. Its very easy to achieve the organizational goals. All the structural elements of the company and how those elements work together are used to manage the total organization. The structute shown bya chart and it shows positions in the organization.manager has a responsibility to ensure the workers have good skille and talents which need for the workplace.manages should have know whether appropriate workers are hired.sometimes manager has to order parts or other components which need for the project.in todays business world, things chang very quckly. Therefore manager should have well organizing skills.for an example sometimes site manager has to order materials and other things which need for the project.when manager organize these things he should plan when materials should need and when the materials should order. Manager must be organized to keep track of items needed, without having components too early and too late.
Main contractor must organize each of subcontractors and receipt of building materials. Managers who take the organizing function seriously and always update their plans appropriately will achieve success in the workplace and the whole project. Directing ❖Solves problems ❖Negotiates ❖Brings to consensus It is the part of managerial function which actuates the organizational methods to work efficiently for achievement of organizational purposes. Directing is leading workers to achieve the goals. Managers should have leadership skills in order to get workers to perform successfull.sometimes managers are trying to direct by empowering workers. It doesn’t mean that manager hasn’t responsibility .empowered workers can make decisions about what plans will they have in next few weeks. Managers give full support for empowered workers and they always try to perform well on the job. Also managers should have negotiation skills. Manager should know to negotiate with each other and come to a good resolution. Controlling: ❖Implements control systems ❖Performance measures ❖Identifies variances ❖Fixes variances Cost control and quality control are the main parts of controlling. Defects or failures in constructed facilities can effect in very large costs. Even with minor defects, re-construction may be required and facility operations damaged. Increased costs and delays are the result of these failures. In the worst case, failures may cause personal injuries or physical properties. Good project managers always concentrate their mind on these things and try to certify that the job is done right the first time and that no major accidents occur on the project. cost control, the most important decisions regarding the quality of a completed facility are made for the period of the design and planning stages rather than during construction. It is during these opening stages that component structures, material requirements and functional performance are decided. Quality control during construction consists largely of insuring applicable to these original plans and planning consistence.
Quality management is a method for ensuring that all the activities necessary to design, develop and impliment a product or service are effective and efficent with respect to the system and its performance. In construction engineering and manufacturing, quality control and quality engineering are involved in developing systems and ensure products or services are designed and produced to meet or exceed customer requiments. Manager should provide material for works at the right time and manager has a responsibility to control the workers when they work at the site. When workers working at the site manager should control the materials which using by workers at the site. Sometimes workers don’t care about materials and they don’t know the cost of those materials. ❖Managing the health, safety, and welfare of employees ❖Managing the maintenance and safety of plant and machinery ❖Ensuring proper and safe delivery, storage, and handling of material ❖Monitoring the overall functioning of each section and department of the project ❖Managing the quality of all work carried out ❖Ensuring the timeliness of all work carried out ❖Ensuring effective utilization of manpower, plant, and material ❖Monitoring the budget on all activities and taking corrective action ❖Controlling project finance Task 02(P1.13) Leadership the principal dynamic force that motivates and coordinates the organisation in the accomplishment of its objectives. in another way leadership is a process of motivating people to work together collaboratively to accomplish great things. Manager has to issue orders and instructions and guide and counsel his subordinated in their work with a view to improve their permonace and achieve enterprise objectives. Leadership is the abilitity to build up confidence and zeal among people and to create an urge in them, to be led. To be succeful leader , a manager must processs the qualities of foresight, drive intiative, self confidence and personal intergity. who are leadres? •People who : ✓Can influence the behaviros of others ✓Are able to influence withoutt having to rely on force ✓Are accepted by others as leaders There are 3 types of leadership
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