Advanced Diploma of Program Management Assignment PDF

Assessment Tool
Qualification BSB61215 Advanced Diploma of Program Management
Cluster number and name: PMAD 2.2 Implement program governance & manage finances
Units of competency: BSBPMG612 Implement program governance
BSBFIM601 Manage finances
Student’s ID and full name 41823 – Shavneel shavneet Kumar
Assessor’s name: Stuart
Number of weeks Weeks 1-4
ASSESSMENT INSTRUCTIONS
Overview
Prior to commencing the assessments your assessor will explain each task and the terms and
submission of your task. Please consult your assessor if you are unsure of any questions. It is
important that you understand adhere to the terms and conditions and address each task. If any
task I not fully address than your assessment task will not be marked. The assessor will support
you throughout this process.
Written work
The assessment tasks are used to measure your understanding and underpinning skills and
knowledge of this unit of competency. When answering please ensure you address each criteria
and sub point, demonstrate your research of each of the questions and cover the topic in a
logical and structured manner.
Active participation
It is a condition of enrolment that you actively participate in your studies. Active participation is
completing all tasks on time. If you do not participate you will be required to report to Student
Services Coordinator.
Plagiarism
Plagiarism is taking and using someone else's thoughts, writings or inventions and representing
them as your own. Plagiarism is a serious act and may result in a student’s exclusion from a
course. When you have any doubts about including the work of other authors in your
assessment, please consult your trainer/assessor. The following list outlines some of the
activities for which a student can be accused of plagiarism:
 Presenting any work by another individual as one's own unintentionally
 Handing in assessments markedly similar to or copied from another student
 Presenting the work of another individual or group as their own work
 Handing in assessments without the adequate acknowledgement of sources used, including
assessments taken totally or in part from the Internet
If it is identified that you have plagiarised within your assessment task, then we will organise a
meeting to discuss this with you.
Copyright
BSBPMG409 Assessment Tool Version 1 Issued 18/03/2017
Page 1 of 46

Assessment Tool
Qualification BSB61215 Advanced Diploma of Program Management
Cluster number and name: PMAD 2.2 Implement program governance & manage finances
Units of competency: BSBPMG612 Implement program governance
BSBFIM601 Manage finances
Student’s ID: 41823 – Shavneel Shavneet Kumar
Assessor’s name: Stuart
Number of weeks Weeks 1-4
You must be careful when copying the work of others. The owner of the material may take legal
action against you if the owner's copyright has been infringed. You are allowed to do a certain
amount of copying for research or study purposes. Generally, 10% or one chapter of a book is
acceptable, where the participant is studying with, or employed by, an educational institution.
Competency Outcomes
Each activity in this assessment tasks will be marked as either Satisfactory or Not
Satisfactory.
If your work is marked as Not Satisfactory you will be provided with feedback from your
assessor and then given time to complete the task. Your assessor will provide you with a timeline
in which you will be required to submit your task. Resubmission timeline will be determined by
the assessor and based on the extent of the re-submission.
When you have completed all tasks in this document you will be granted an overall competency
outcome, which will be either Competent or Not Yet Competent.
If your work is marked as Not Yet Competent you will be asked to resubmit the assessment
tasks as indicated by your assessor. You will not be able to gain competency if any of your tasks
are not fully completed.
Assessment Appeals Process
If you are dissatisfied with the outcome of one of the assessment tasks or the final outcome of
the assessment task because you feel that the result is unfair or incorrect, you may request to
have the task/s or overall assessment task reviewed. If you are still dissatisfied with the
outcome, you may lodge a formal assessment appeal. Refer to SBTA’s Complaints/Appeals Policy
and Procedure.
Application of the unit – BSBFIM601
This unit describes the skills and knowledge required to undertake budgeting, financial
forecasting and reporting and to allocate and manage resources to achieve the required outputs
for the business unit. It includes contributing to financial bids and estimates, allocating funds,
managing budgets and reporting on financial activity.
It applies to individuals who have managerial responsibilities which include overseeing the
management of financial and other resources across a business unit, a series of business units or
teams, or an organisation. It covers all areas of broad financial management. In a larger
organisation, this work would be supported by specialists in financial management.
Application of the unit – BSBPMG612
This unit describes the skills and knowledge required to implement governance requirements to
ensure effective program management. It includes the performance criteria required to
BSBPMG612 fIM601 Ass TOOL Version 1 Issued
3/02/2017
Page 2 of 46

Assessment Tool
Qualification BSB61215 Advanced Diploma of Program Management
Cluster number and name: PMAD 2.2 Implement program governance & manage finances
Units of competency: BSBPMG612 Implement program governance
BSBFIM601 Manage finances
Student’s ID: 41823 – Shavneel Shavneet Kumar
Assessor’s name: Stuart
Number of weeks Weeks 1-4
demonstrate competency in implementing systems and processes for decision-making,
management systems, compliance and support.
A program is defined as a set of interrelated projects, each of which has a project manager.
'Multiple projects', or 'a program of projects', refers to a number of related projects managed by
the same person as a program to achieve organisational objective/s.
It applies to individuals who are program managers and those managing a suite of projects (a
program). They operate within assigned authority levels, are responsible for their own
performance and sometimes the performance of others.
Individuals in this role may be operating within an organisation, a business or working as a
consultant.
Assessment matrix
ELEMENTS BSBPMG612 PERFORMANCE CRITERIA ASSESSMENT
TASKS
1. Facilitate effective decisions making 1.1, 1.2, 1.3, 1.4 Task 1, 2
2. Implement systems and methods 2.1, 2.2, 2.3, 2.4 Task 1, 2
3. Ensure program compliance 3.1, 3.2, 3.3, 3.4 Task 1, 2
4. Enable program support services 4.1, 4.2, 4.3 Task 1, 2
Performance Evidence Document program role and responsibilities,
determine finance and resource authorities, support
program implementation
Task 1, 2
Knowledge Evidence Documentation of program role and responsibilities,
design program, records and configuration system
Task 1, 2
Foundation Skills Reading, Writing, Oral Communication, Navigate the
world of work, interact with others and Get the work
done
Task 1, 2
Dimensions of
Competency
Task skills, task management skills, communication
management skills, analysis & problem solving skills
Task 1, 2
ELEMENTS BSBFIM606 PERFORMANCE CRITERIA ASSESSMENT
TASKS
1.1.Plan for financial management 1.1, 1.2, 1.3, 1.6 Task 1, 3
1.2.Establish budgets and allocate funds 2.1, 2.2, 2.3 Task 1, 3
BSBPMG612 fIM601 Ass TOOL Version 1 Issued
3/02/2017
Page 3 of 46

Assessment Tool
Qualification BSB61215 Advanced Diploma of Program Management
Cluster number and name: PMAD 2.2 Implement program governance & manage finances
Units of competency: BSBPMG612 Implement program governance
BSBFIM601 Manage finances
Student’s ID: 41823 – Shavneel Shavneet Kumar
Assessor’s name: Stuart
Number of weeks Weeks 1-4
1.3.Implement budgets 3.1, 3.2, 3.3, 3.4, 3.5, 3.6 Task 1, 3
1.4.Report on finances 4.1, 4.2, 4.3, 4.4 Task 1, 3
Performance Evidence Plan for financial management, prepare, implement
and revise a budget, allocate funds and analyse
effectiveness of approach
Task 1, 3
Knowledge Evidence Financial probity, principles of accounting and
financial systems, legislation
Task 1, 3
Foundation Skills Reading, Writing, Oral Communication, Numeracy,
Navigate the world of work, interact with others and
Get the work done
Task 1, 3
Dimensions of
Competency
Task skills, task management skills, communication
management skills, analysis & problem solving skills
Task 1, 3
Assessment task 1: Knowledge and Discussion Questions
Information to students:
This assessment task will enable you to demonstrate your knowledge of:
 Implementing program governance
 Managing financial
To complete this assessment task, you can research your answers using books provided or
the Internet but your answers must be in your own words.
At the end of this task your assessor will give you feedback. Your assessor will also check all
your answers; if your answers have been copied from other students from your current or
other classes you will be required to resubmit this task again.
Please clarify any questions which you do not understand fully with your trainer and
assessor prior to you completing each question to ensure you are answering your questions
correctly.
Please note that this task is to be typed up when you are submitting the task for marking
unless specified otherwise.
BSBPMG612 fIM601 Ass TOOL Version 1 Issued
3/02/2017
Page 4 of 46

Assessment Tool
Qualification BSB61215 Advanced Diploma of Program Management
Cluster number and name: PMAD 2.2 Implement program governance & manage finances
Units of competency: BSBPMG612 Implement program governance
BSBFIM601 Manage finances
Student’s ID: 41823 – Shavneel Shavneet Kumar
Assessor’s name: Stuart
Number of weeks Weeks 1-4
Questions:
Read all discussion points below in class with your colleagues and your trainer and assessor,
and provide answers to each question below.
Answer guide: This assessment task is to be typed with 2 – 5 paragraphs per question
1.1. What roles are required for effective program governance and how you would agree
the key roles, accountabilities and responsibilities with senior stakeholders?
The issue that has been presented in the question refers to the fact that the
roles that are required for the purpose of maintaining effective governance in
an organization is that of an executive or a manager who is required to look
after the internal controls that has been implemented within an organization.
This means that the internal controls play a significant role in the controlling of
the aspect of corporate governance in an organization. This means that the
different roles also include the role of an auditor who is willing to audit the
quality of the corporate governance statement (Martinelli and Milosevic 2016).
Moreover, the key roles responsibilities and accountabilities that have
been carried out by the senior stakeholders are also important in developing
effective program governance. This means that the stakeholders on the basis of
the agency and the stakeholder theory will result in the proper establishment of
the fact that the stakeholders will certainly have an opinion in regards to the
development of a corporate governance statement. For instance, a veto that is
given by a senior stakeholder will result in the stoppage of a project.
1.2. What factors would need to be considered to ensure that the appropriate finance and
resource authorities were in place with senior stakeholders, throughout the program?
The factors that are needed to be considered for the purpose of ensuring that
the appropriate finance and resource authorities are in place with the senior
BSBPMG612 fIM601 Ass TOOL Version 1 Issued
3/02/2017
Page 5 of 46

Assessment Tool
Qualification BSB61215 Advanced Diploma of Program Management
Cluster number and name: PMAD 2.2 Implement program governance & manage finances
Units of competency: BSBPMG612 Implement program governance
BSBFIM601 Manage finances
Student’s ID: 41823 – Shavneel Shavneet Kumar
Assessor’s name: Stuart
Number of weeks Weeks 1-4
stakeholders throughout the program are as follows:
 The appropriate finance and the resource authorities will be in place with
the senior stakeholders when the development of a corporate
governance statement will result in the generation of optimum amount
profitability of the corporate entity.
 the appropriate type of finance that is required will have to be decided
by the executives or the other official bodies for the purpose of
determining the fact as to what kind of debt should be considered for the
purpose of developing the statement.
 Moreover, it is very important to analyse the sources of funding that is
required for the purpose of implementing the project. The sources of
funding might be the long term or short term sources of finance. This can
be carried out by comparing the paybacks or the internal rates of returns
between the projects in which an estimate of the costs of the projects are
made.
 A budget should also be established and the calculation of the overall
projects costs have to be estimated by the totalling of the individual
activity costs
 The management should also take an initiative to develop a variance
analysis for the purpose of understanding the value of the projects.
 The budget timelines that have been established can be carried out in a
proper manner by the process of reconciliation. This can be explained by
the following diagram.
BSBPMG612 fIM601 Ass TOOL Version 1 Issued
3/02/2017
Page 6 of 46

Assessment Tool
Qualification BSB61215 Advanced Diploma of Program Management
Cluster number and name: PMAD 2.2 Implement program governance & manage finances
Units of competency: BSBPMG612 Implement program governance
BSBFIM601 Manage finances
Student’s ID: 41823 – Shavneel Shavneet Kumar
Assessor’s name: Stuart
Number of weeks Weeks 1-4
1.3. How do you ensure that reliable program governance decisions regarding complex
priorities and competing demands on the program were made using repeatable and
documented methods?
The issue that has been presented in the question refers to the fact as to how it
has been determined that the reliable program governance decisions in regards
to the priorities that have been complicated in nature and the competitive
demands on the program were made using documented and repeatable
methods. This can be ensured with the help of the fact that results that have
been drawn are in accordance to the results that have been drawn from the
industrial benchmark of the company. Moreover, the issue of documented
methods can also be found in the papers that have states the details. A RACI
matrix can be used for this purpose. The acronym RACI stands for responsible,
accountable, consulted and informed. Therefore, a RACI matrix consists of the
decisions and the activities that should be taken by an authority for the people
belonging to an organization.
BSBPMG612 fIM601 Ass TOOL Version 1 Issued
3/02/2017
Page 7 of 46

Assessment Tool
Qualification BSB61215 Advanced Diploma of Program Management
Cluster number and name: PMAD 2.2 Implement program governance & manage finances
Units of competency: BSBPMG612 Implement program governance
BSBFIM601 Manage finances
Student’s ID: 41823 – Shavneel Shavneet Kumar
Assessor’s name: Stuart
Number of weeks Weeks 1-4
1.4. Why is it important to compare decision making processes and outcomes against
program objectives?
It is important to carry out the comparison between the decision-making
processes and outcomes that have been derived from the objectives of the
program to analyse the importance of the different components of the
corporate governance statement. This means that if the objectives of the
corporate governance statement match with the outcomes of the same then
the corporate governance that will be established in the company will result in
the achieving of the desired results. Moreover, the comparison will also help in
the identification of the loopholes of the management of the company.
Furthermore, the use of the correct procedures will help in the attainment of
the program objectives.
1.5. How do program controls help ensure program governance makes timely and
effective decisions?
The program controls that help in the ensuring the program governance will
make timely and effective decisions are generally the internal controls that
have been established within a corporate entity. This means that the internal
controls that are incorporated within the structure of a company results in the
identification of the fact accounting statements to where are the loopholes of
the organization and where is the scope to implement improved controls with
the corporate entity. Moreover, the program controls that ensures the
governance of the program. This means that the program governance will
result in effective and timely decisions. The effectiveness of the controls which
are being established within an organization should be timely in nature for e.g.
they should allow 3-5 business days for the problem to be reviewed and
changed.
1.6. What program management systems might be used to ensure effective program
governance takes place?
The program management systems that can be used for the purpose of
ensuring effective program governance is that the management of the program
can be carried out with the help of the different tools and techniques that can
BSBPMG612 fIM601 Ass TOOL Version 1 Issued
3/02/2017
Page 8 of 46