Advanced Project Management: 94WBR-shed project

This report depicts the role of project construction project management tools and techniques those are required to be managed by any assigned project manager to successfully implement the project. In this report the project about construction of a “shed at 94 Western Beach Road in Geelong, Victoria 3220, [94WBR-shed project]”. The report covers project introduction, project management approach, needful tools and techniques, practical project management plan implementation, subject, course code, course name and university.

Running head: ADVANCED PROJECT MANAGEMENT:
Advanced Project Management: 94WBR-shed project
Name of the student:
Name of the university:

1ADVANCED PROJECT MANAGEMENT:
Table of Contents
1. Project introduction and basic parameters...............................................................................................3
2. Project management approach used for managing a project....................................................................3
3. Needful tools and techniques those are to be used...................................................................................4
4. Practical project management plan implementation................................................................................8
4.1 Scope management plan of the 94WBR-shed project........................................................................8
4.2 Risk management plan of the 94WBR-shed project..........................................................................8
4.3 Communication management plan of the 94WBR-shed project........................................................9
4.4 Procurement management plan of the 94WBR-shed project............................................................10
4.5 Stakeholder management plan of the 94WBR-shed project.............................................................11
4.6 HR management plan of the 94WBR-shed project..........................................................................11
4.7 Quality management plan of the 94WBR-shed project....................................................................11
4.8 Time management plan of the 94WBR-shed project.......................................................................12
4.9 Cost management plan of the 94WBR-shed project........................................................................14
4.10 Safety management plan of the 94WBR-shed project....................................................................16
4.11 Integration management plan of the 94WBR-shed project............................................................17
References.................................................................................................................................................18

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1. Project introduction and basic parameters
This report depicts the role of project construction project management tools and techniques those
are required to be managed by any assigned project manager to successfully implement the project. In this
report the project about construction of a “shed at 94 Western Beach Road in Geelong, Victoria 3220,
[94WBR-shed project]”. In order to successfully implement the project necessary actions are required to
be taken by the project manager and the developed project team. For this particular project a 2D blueprint
using the concept of Building Information Modeling is prepared and approve by the architect and the
project managers. The scope of the project is to prepare a large shed on the property. In addition to this,
the project also includes the concept of some minor demolition work over the backyard and construction
of a large shed. In order to obtain successful outcomes and commercial as well as sustainable revenue
from the marketplace it is necessary for the construction team to consider all needful tools and techniques
for managing the project. Apart from this, there are certain project management parameters also available
in the market those are required to be considered by the project manager.
The key parameters those are to be used for the successful implementation of the 94WBR-shed
project include-project charter, project time, project quality, scope, project risk and project cost. In
addition other two things are there those are to be measured accordingly for the successful executions of
the construction project are proper communication plan and HR management plan.
2. Project management approach used for managing a project
Different project management approaches are available in the market those are needed to be
followed by the contractors, architects and the constriction project manager for implementing the
94WBR-shed project. The most commonly used project management approaches are agile, scrum,
waterfall, etc. based on the types and size of the project the project managers should choose the most
suitable management approach. Basically, for the construction project the most commonly used project
management approach is waterfall model. This a traditional project development life cycle which is

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comprises of five phases such as-initiation, planning, design, testing and implementation. Though, it is a
software development project lifecycle methodology but still in the construction sector also this approach
is used by the construction project managers. However, this project does not end up at the closure phase
as it needs continuous improvement plan in terms of post implementation maintenance. With post project
maintenance planning the 94WBR-shed project can become more sustainable in nature. In case of
iterative waterfall model the developers can include change management plan according to the changing
requirements of the contractors or stakeholders. Though in iterative waterfall model each and every phase
is interrelated to each other but still additional changes can be incorporated simultaneously. This
construction model always shows a linear approach. In this approach a large project is broken down into
small segments along with the kick off of the phase that are dependent upon the completion of the
preceding one.
3. Needful tools and techniques those are to be used
In order to implement any project different tools and techniques are available in the market those
are needed to be implemented by the project managers. The tools and techniques are as follows:
Project management tools and techniques:
Planning and project scheduling techniques
 Work Breakdown Structure
 Project milestones
 Project network development
 Precedence diagram
 CPM
 PERT chart
 GERT chart

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 Material bills
 Workshop documents
 Time and cost benefit analysis
 Resource allocation and resource leveling
 Computing application
 Risk register
Project control techniques
 Status report presentation and meeting on a regular basis
 Work type cost structuring
 Resource type cost structuring
 Trend analysis
 Earned value analysis
1. Work Breakdown Structure
Basic Information about the tool: WBS is used to breakdown a large task into small segments.
For each of the sub activities different resources are also allocated. It is the role of the project manager to
manage the task by improving the overall performance of each allocated resources. With the successful
application of the WBS tool the 94WBR-shed project will be able to deliver an accurate costing,
scheduling and resource panning approach to the consumers.
The user of this tool: Project manager
Justification: Throughout the implementation of the 94WBR-shed project the financial control
can be achieved through proper expenditure that may also track the allocated task budget. The regular
progress of the project can also be tracked accordingly with this tool. Over the accountability the benefits

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of the WBS are completely controlled. For scheduling timing and developing the effectiveness also it is
very much helpful. The organizational structure of the construction projects is given below:
Figure 1: organizational structure for 94WBR-shed project
(Source: created by author)
Gantt chart:
The Gantt chart is another construction tool that is utilized by the construction project managers
to manage the project time scale, project resource estimation and graphical representation of the task
schedule. The progress of the project is managed appropriately with the help of this tool. On te other
hand the overall project complexity also gets reduced with this tool. Thus the usage of the Gantt chart is
much helpful for the small projects and not for a very large project.
The user of this tool: Project manager

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Justification: For the 94WBR-shed project mainly for illustrating the start date, end date and task
duration management the Gantt chart is used by the project manager. A realistic project timeframe can be
produced with the help of this tool.
Cash flow statement: The cash flow statement of 94WBR-shed project is used to track the overall
budget flow of the organization. Among the income statement this can also produce a financial statement
for the construction project.
User: Finanace manager
Justificationl In ordercto prepare the 94WBR-shed project the finance manager has used the cash
flow statement. It helped the finane manager to track the progress of the project according to the
resources allocated. Considering the lengeth of the project the daily construction activity is prepared.
Risk register: This is another important construction toll that is wudeky used by the project
managers to identify, prioritize and mitigate the risks accordingly. For the construction project the poor
safety measures and low margin time management is another risk that should be mitigated by the prject
manager. The risks associated to the construction project include poor cost records, time completion and
low margin as well as poor safety, massive pressure on health and high level of competition.
User: Risk manager
Justification: This particular constriction project management tool is used by the project
managers to identify, analyze and mitigate the risks those may interupt the success of any project. For thi
project the safety measures are also understaken to make sure that the risks are all mitigated..

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4. Practical project management plan implementation
4.1 Scope management plan of the 94WBR-shed project
The scope of the project is to construct a shed at the on construction of a shed at 94 Western
Beach Road in Geelong, Victoria 3220 that is better known as [94WBR-shed project]. In addition to this,
another scope of this project is to highlight some minor demolition work within the backyard and
construction of a large shed on the nominated property. Apart from this, before beginning the construction
work a blueprint of the project is prepared and presented to the contractors. It is necessary that, before the
project initiation the contractor and the project manager approve the construction blueprint. The blueprint
will be prepared using the concept of Building information Modelling (BIM).
4.2 Risk management plan of the 94WBR-shed project
Risk Impact Probability Mitigation strategy
Lack of experience High Before the development
of the project team the
Human Resource
manager who will be
hiring the employees
should interview and
examine the skill of the
applicant. On job
training means on the
ongoing project
development phase
training should be
arranged by the on

8ADVANCED PROJECT MANAGEMENT:
construction of a shed at
94 Western Beach Road
in Geelong, Victoria
3220, [94WBR-shed
project owner.
Wrong cost
management plan
Medium At the initiation phase
proper feasibility study
on the project should be
done by the finance
manger to make sure
that the project is
feasible or not
Improper technical
usage
High High The civil engineers and
the architects who will
be hired for the project
must have enough
technical knowledge.
4.3 Communication management plan of the 94WBR-shed project
Propose Participants Medium Frequency
To deliver clear project
view and objective of
the construction plan
Project manager and
project team members
Meeting Weekly
Project progress and
status report
Project manager and Meeting Monthly

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presentation project team members
Safety awareness
program delivery
Project manager and
project team members
Meeting Monthly
Technical skill
developing workshop
for the civil engineer
and architects
civil engineer and
architects
Meeting Monthly
4.4 Procurement management plan of the 94WBR-shed project
In order to develop the procurement management plan for 94WBR-shed project the steps those
are to be maintained are as follows:
 The deliverables are to be procured based on the proposed construction contract or
agreement
 Developing effective construction resource management strategies
 Desirability testing of the project before its final implementation
 Selection of the procurements method among interest, request, tender etc
 Process selection for the suppliers and vendors
 The model development for proper procurement funding
 Sample presentation of the prepared procurement agreement
 References for th94WBR-shed project approval from project manager and sponsors
4.5 Stakeholder management plan of the 94WBR-shed project
Stakeholders Type Interest
Project sponsors External To invest or fund for 94WBR-
shed project as p the

10ADVANCED PROJECT MANAGEMENT:
requirement.
Government External To deliver a secured and
sustainable constructed site to
the travelers and visitors as well.
Project manager Internal To construct 94WBR-shed
project within estimated time
and budget ($50,000)
Material suppliers External To deliver raw materials needful
for constricting te 94WBR-shed
project
Finance manaer Internal The finance manager is
responsible to develop the
project budget orietnted risks
can be eventually mitigated.
4.6 HR management plan of the 94WBR-shed project
The HR team of the 94WBR-shed project is responsible to manage the employees and all other
project team members. If the HR manager successfully implements the HR plan then the HR oriented
issues will eb all resolved. The steps to be maintained for the successful implementation of 94WBR-shed
project are as follows:
 Accessing the HR capacity
 Forecasting the HR requirements
 Demanding and supply for the forecast
 Estimating manpower gaps and action plan formulation according to that
 Monitoring and control

11ADVANCED PROJECT MANAGEMENT:
4.7 Quality management plan of the 94WBR-shed project
For delivering quality construction site to the travelers and the visitors the steps those are
considered are as follows:
 Understanding project mission, vision and values
 Identification on critical success factor
 Developing project measures and matrix for proper project tracking
 Developing survey tools and improvement plan
 Incorporating satisfactory data within the marketing plan
 Technology implications
4.8 Time management plan of the 94WBR-shed project
Based on the project requirements a project time line has been prepared which implies that for
successful implementation of the project 12 months will be required.
Task Name Duration Resource Names
Schedule for 94WBR-shed project 365 days
Initiation phase 31 days
scope preparation of 94WBR-shed project 5 days project manager
Project objectives development 9 days contractor
Construction project team development 8 days contractor
Contract signing 9 days project manager
Bidding and tender documentation 8 days contractor
Planning 80 days
Site analysis 10 days civil engineer
Risk management plan 10 days project manager
Procurement management plan 12 days contractor

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Scope management plan 12 days project manager
Integrity management plan 10 days civil engineer
HR management plan 12 days HR manager
Communication management plan 12 days project manager
Time management plan 8 days finance manger
Cost management plan 4 days finance manger
Stakeholder management plan 2 days project sponsors
Design 250 days
2D blueprint (using BIM) 10 days architect
Design analysis 10 days architect, civil engineer
Needful changes 10 days project manager
Final design documentation 6 days civil engineer, contractor
Landscaping and groundwork 200 days labors, raw materials
Acceptance testing 20 days project sponsors
Closure 4 days
Stakeholder signoff 2 days project manager, project sponsors
Post maintenance plan 2 days project manager

13ADVANCED PROJECT MANAGEMENT:
Figure 2: Gantt chart for 94WBR-shed project
(Source: created by author)
4.9 Cost management plan of the 94WBR-shed project
WBS Task Name Duration Resource Names Cost
0 Schedule for 94WBR-shed
project 365 days $50,184.00
1 Initiation phase 31 days $3,896.00
1.1 scope preparation of
94WBR-shed project 5 days project manager $320.00
1.2 Project objectives
development 9 days contractor $1,080.00
1.3 Construction project
team development 8 days contractor $960.00
1.4 Contract signing 9 days project manager $576.00
1.5 Bidding and tender 8 days contractor $960.00

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documentation
2 Planning 80 days $5,888.00
2.1 Site analysis 10 days civil engineer $560.00
2.2 Risk management plan 10 days project manager $640.00
2.3 Procurement
management plan 12 days contractor $1,440.00
2.4 Scope management plan 12 days project manager $768.00
2.5 Integrity management
plan 10 days civil engineer $560.00
2.6 HR management plan 12 days HR manager $384.00
2.7 Communication
management plan 12 days project manager $768.00
2.8 Time management plan 8 days finance manger $320.00
2.9 Cost management plan 4 days finance manger $160.00
2.10 Stakeholder
management plan 2 days project sponsors $288.00
3 Design 250 days $39,856.00
3.1 2D blueprint (using
BIM) 10 days architect $560.00
3.2 Design analysis 10 days architect, civil engineer $1,120.00
3.3 Needful changes 10 days project manager $640.00
3.4 Final design
documentation 6 days civil engineer, contractor $1,056.00
3.5 Landscaping and
groundwork 200 days labors, raw materials $33,600.00
3.6 Acceptance testing 20 days project sponsors $2,880.00
4 Closure 4 days $544.00
4.1 Stakeholder signoff 2 days project manager, project
sponsors $416.00
4.2 Post maintenance plan 2 days project manager $128.00

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Q1 Q2 Q3 Q4 Q1 Q2 Q3
2018 2019
0
2000
4000
6000
8000
10000
12000
14000
0
10000
20000
30000
40000
50000
60000
Cost Cumulative Cost
Cost
Cumulative Cost
Figure 3: Cash flow statement
(Source: created by author)
Figure 4: Earned value report
(Source: created by author)
4.10 Safety management plan of the 94WBR-shed project
The safety programs that have to be incorporated for the 94WBR-shed project are mentioned
below:

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 Roles and responsibilities of the project team members
 Before the beginning of the construction safety preparedness guidelines implementation
 With a detail safety requirement the contracted document should be prepared
 Frequent inspection of the construction site
 High risk activities
 Identifying potential hazard at the construction site
4.11 Integration management plan of the 94WBR-shed project
In order to integrate the project all the segmented parts are required to be combined altogether.
The phases conducted for the integration include:
Activities Stage Expected key deliverables
Project charter development Initiation phase Approves charter
Developing project plan and
management approach
Planning phase Project management plan
document
Managing construction project
work
Implementation phase Project deliverable
Monitoring and control of the
construction project work
Monitoring and control phase Change request

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