Advanced Project Management for 94WBR-Shed Project at Deakin University

This report provides a project plan for the proposed new demolition-construction project of Deakin University. It includes challenges, project team, demolition and construction plan, project scope, objectives, work breakdown structure, and estimated budget.

Running Head: ADVANCED PROJECT MANAGEMENT
94WBR-Shed Project
Name of the Student
Name of the University

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Abstract
In this report, a brief project plan has been developed for the proposed new demolition-
construction project of Deakin University. In this project, a piece of property will be leveled after
demolition of all the existing concrete structures on it. After leveling is done, a large shed will be
constructed following the 3D virtual model created by Deakin University. Based on the
requirements, the project challenges, schedule and proposed plan for execution of the project
have been provided in this document.

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Table of Contents
1.0 Introduction................................................................................................................................3
2.0 Challenges (Strategic and Operational).....................................................................................3
3.0 Project Team..............................................................................................................................5
4.0 Demolition and Construction.....................................................................................................5
5.0 Project Plan................................................................................................................................8
5.1 Background of the Project.....................................................................................................8
5.2 Project Scope.........................................................................................................................9
5.3 Objectives of the Project........................................................................................................9
5.4 Work Breakdown Structure.................................................................................................10
5.5 Estimated Budget for the Project.........................................................................................11
6.0 Conclusion...............................................................................................................................12
References......................................................................................................................................13

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1.0 Introduction
In this project, as per the requirements of Deakin University, a particular piece of
property in a backyard will be cleared and flattened. After the land is completely cleared of any
remaining concrete structures and other obstacles like plants, a large shed will be built. The
university has already created a 3D virtual model of the shed and is looking to implement the
same design in the real shed that will be constructed on the piece of land.
In this report, several details of the project have been discussed according to their
importance in the project. Before proceeding with the project plan, the strategic and operational
challenges of the project have been discussed so that they can be mitigated before the project is
initiated. Accordingly, an organizational structure has been developed so that work packages can
be allocated to respective employees. Finally, an estimated schedule for the entire construction
process has been developed and accordingly, a project plan has been created following the
proposed work requirements.
2.0 Challenges (Strategic and Operational)
Some of the strategic and operational challenges associated with the project have been
categorized and discussed as follows.
† Project Specific Challenges – There can be a number of project specific
challenges occurring in the project depending on various factors. On such
challenge is the location of the piece of the property. The property is located on a
building backyard and hence, careless construction activity may damage the
adjacent buildings and structures (Alias et al. 2014). Hence, it is a challenge for

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the construction workers to carefully execute the construction process. Another
project specific challenge for the project can be poor management of the entire
project leading to its failure and loss of massive amount of resources for the
organization. This challenge may happen due to lack of experience of a
stakeholder or poor communication system between the stakeholders.
† Challenges Related to Parent Organization – Some project challenges may also
originate from the parent organization. The first challenge that may occur is due
to approval of a project from the organization that is not feasible in terms of scope
or economy or any other major factor (Nicholas and Steyn 2017). Another
challenge might be lack of proper strategic implementation of project plan
resulting in failure of the project.
† Challenges Related to AEC (Industry Standards) – Some challenges occur due
to some specific attributes of the AEC Industry Standards. For instance, rapid
change in the costs of materials and contracts may pose challenge to the project
(Grover and Froes 2016). In addition, some specific standard guidelines may pose
significant challenge in front of the project.
† Project Management Discipline Challenges – There are certain project
management disciplines that may be challenging if suitable management plan is
not prepared (Kerzner 2018). For instance, lack of proper scope definition may
result in scope creep whereas inaccurate budget estimation may result in fund
drainage and loss of cost benefit of the organization from the project.

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3.0 Project Team
A suitable project team that can execute the project successfully is shown in the
following diagram.
Figure 1: Proposed Organizational Structure
(Source: Created by Author)
4.0 Demolition and Construction
The proposed demolition and construction plan is shown in the following table.

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Task Name Duration Start Finish

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Demolition and Construction
Project
153 days Mon 04-06-18 Wed 02-01-19
Discussion Stage 8 days Mon 04-06-18 Wed 13-06-18
Survey of the Land 2 days Mon 04-06-18 Tue 05-06-18
Analysis of Requirements 2 days Wed 06-06-18 Thu 07-06-18
Board Meeting 1 day Fri 08-06-18 Fri 08-06-18
Reach Conclusion 1 day Mon 11-06-18 Mon 11-06-18
Approval of Decision 2 days Tue 12-06-18 Wed 13-06-18
Planning Stage 39 days Thu 14-06-18 Tue 07-08-18
Assign Stakeholder Roles 5 days Thu 14-06-18 Wed 20-06-18
Develop Scope of Project 2 days Thu 21-06-18 Fri 22-06-18
Create a List of Project
Deliverables
1 day Mon 25-06-18 Mon 25-06-18
Estimate Project Budget 1 day Tue 26-06-18 Tue 26-06-18
Estimate Project Scope 2 days Wed 27-06-18 Thu 28-06-18
Create Resource Requirements
List
2 days Fri 29-06-18 Mon 02-07-18

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Procure Project Budget 5 days Tue 03-07-18 Mon 09-07-18
Analyze 3D Virtual Model 5 days Tue 10-07-18 Mon 16-07-18
Develop a Blueprint for the
Building
5 days Tue 17-07-18 Mon 23-07-18
Get Approval from the Board 2 days Tue 24-07-18 Wed 25-07-18
Hire Contractor through Tender
Process
2 days Thu 26-07-18 Fri 27-07-18
Sign Contract with Contractor 5 days Mon 30-07-18 Fri 03-08-18
Hire Project Workers 2 days Mon 06-08-18 Tue 07-08-18
Execution Stage 88 days Wed 08-08-18 Fri 07-12-18
Rent Construction Vehicles 2 days Wed 08-08-18 Thu 09-08-18
Start Demolition of Obstacles 2 days Fri 10-08-18 Mon 13-08-18
Complete Demolition of
Structures
10 days Tue 14-08-18 Mon 27-08-18
Level the Land 10 days Tue 28-08-18 Mon 10-09-18
Create Foundation for the Shed 2 days Tue 11-09-18 Wed 12-09-18
Start Construction of the Shed 45 days Thu 13-09-18 Wed 14-11-18

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Apply Plaster on Walls 5 days Thu 15-11-18 Wed 21-11-18
Colour the Shed 10 days Thu 22-11-18 Wed 05-12-18
Complete the Construction 2 days Thu 06-12-18 Fri 07-12-18
Closing Stage 18 days Mon 10-12-18 Wed 02-01-19
Deliver Project to Organization 2 days Mon 10-12-18 Tue 11-12-18
Clear All Payments and Dues 10 days Wed 12-12-18 Tue 25-12-18
Project Review and Appraisal 5 days Wed 26-12-18 Tue 01-01-19
Stakeholder Signoff 1 day Wed 02-01-19 Wed 02-01-19
5.0 Project Plan
5.1 Background of the Project
The background of this project includes the decision of Deakin University to build a new
large shed on a piece of property located in one of its backyards. However, this will not be a
straightforward job as it will require clearing the land first before proceeding with the
construction. There are a lot of concrete structures, walls and other objects blocking the path for
further construction and hence, they must be cleared in the first stage of the project. In addition,
the land is uneven and hence, the land has to be flattened before the construction starts. The
design of the shed will be similar to the virtual model design as developed by Deakin University.

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5.2 Project Scope
There are two distinct scopes of the project that include the two proposed works on the
piece of the land. The scopes are defined and explained as follows.
I. Demolition of existing structures on the land is within the scope of the project.
II. Construction of the proposed shed is within the scope of the project.
Scope I – In this scope, the existing concrete structures and other obstacles will be
removed from the piece of the land. Some of the structures mentioned are on the piece of land
for some significant period of time and hence, they will need to be demolished and removed
using demolition vehicles. Furthermore, due to the presence of these structures, the land has
become rugged and full of concrete materials. Hence, it will be required to flatten the entire piece
of land before construction.
Scope II – This scope includes the construction of the large shed after the demolition
process is complete and the land is sufficiently flattened. As per the 3D model suggested by
Deakin University, the shed will be built through standard construction methods and will take a
certain period of time before the shed will be suitable for use.
5.3 Objectives of the Project
The objectives of the project are developed as follows.
To survey the site for future demolition and construction
To prepare a project plan document for the purpose of the project
To determine the scope of the project
To consult with a professional architecture consultancy company for suitable
advice on the project

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To release tender and call contractors to bid for the project
To hire a contractor with the lowest bid
To approve the progress of the project
To use construction vehicles and demolition equipments to remove all obstacles
on the piece of the land
To level the land using suitable vehicles
To build the infrastructure of the proposed shed
To apply plaster on the shed
To apply colours and other required features on the shed
To complete the shed as per the pre set requirements
5.4 Work Breakdown Structure
The work breakdown structure of the project is as follows.
Demolition and
Construction Project
Discussion Stage
Survey of the Land
Analysis of
Requirements
Board Meeting
Reach Conclusion
Approval of Decision
Planning Stage
Assign Stakeholder
Roles
Develop Scope of
Project
Create a List of
Project Deliverables
Estimate Project
Budget
Estimate Project
Scope
Create Resource
Requirements List
Procure Project
Budget
Analyze 3D Virtual
Model
Develop a Blueprint
for the Building
Get Approval from
the Board
Hire Contractor
through Tender
Process
Sign Contract with
Contractor
Hire Project
Workers
Execution Stage
Rent Construction
Vehicles
Start Demolition of
Obstacles
Complete
Demolition of
Structures
Level the Land
Create Foundation
for the Shed
Start Construction
of the Shed
Apply Plaster on
Walls
Colour the Shed
Complete the
Construction
Closing Stage
Deliver Project to
Organization
Clear All Payments
and Dues
Project Review and
Appraisal
Stakeholder Signoff

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Figure 2: Work Breakdown Structure of the Project
(Source: Created by Author)
5.5 Estimated Budget for the Project
The budget for the project has been estimated in the following table as shown below.
Resource Estimated Budget
Cost of Demolition Equipments $2,500
Rent of Construction Vehicles $100,000
Construction Materials $150,000
Scaffolding $15,000
Construction Equipments $25,000
Other Requirements (Colour, Plastering
Material, etc.)
$25,000
Wages of Stakeholders $150,000
Contractor Fees $150,000
TOTAL $617,500
6.0 Conclusion
Finally it can be concluded that the 94WBR-Shed will be feasible for Deakin University
if suitable management plans are adopted. This project will require suitable level of expertise
from the stakeholders who will be able to overcome some of the strategic and operational
challenges associated with the project and complete all the required duties successfully.

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Furthermore, in order to ensure the success of the project, the estimated time schedule must be
followed and it must be ensured that budget overshoot does not occur.

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References
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Grover, R. and Froese, T.M., 2016. Knowledge management in construction using a SocioBIM
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