employee personal information PDF

Answer 2) two examples will be –
a) Primary employee records – These records will comprise of employee personal
information such as name, bank information, address, DOB, tax information and
insurance figure.
This data will help the HR department in various ways ranging from simple tasks such
as developing letters to more compound tasks such as producing reports. The letters
need to be produced by the HR department in relation with aspect like change in
working hours to the data about a sickness absence. The contact information of
employees will also be gathered from the primary employees’ records as stated above.
Some significant reports also need to be produced by the HR department and these
reports may relate to the age of the employees or the length of service within this
workforce. For a second time, HR department needs to look the primary records of the
employee to support.
b) Absence – It is important for any business enterprise to record the absence levels,
however, ultimately, if the data gathered is not used then it is of no real value to the
company.
If absence data is going to be any of use, it needs to be: (Daniel, 2010)
Conveyed monthly.
Reported alongside data that states at least the past 12 months.
Matched with the rate for the industry.
Fragmented down by the clutch of employees or by the department. (manual
or non-manual).
Recording absence levels will support the above stated businesses within the HR
department in many ways. For instance, if absence is very high in a particular month
then operationally, the enterprise may look at yearly trends and hence if they analyse
that November is a month where absence levels are specifically high they can
advantageously plan and prepare temporary cover in advance.