Analysis and Design of Information System for Sending Primary School Children to Saturn

This report provides an analysis and design of an information system to assist in sending primary school children to Saturn. It includes background information, business functions, project management, Gantt chart, PERT/CPM chart, critical path, total duration, organization chart, and more.

Any ideas for a Title?
The Analysis and Design for
an Information System to
Assist Sending Primary
School Children to Saturn
DO SOMETHING ABOUT WHO YOU ARE…JOE
PLIG DID THIS….SECRET AGENT NIMBER
00007
Use your own initiative

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Contents – BUT ONLY AS An EXAMPLE…Do NT JUST
COPY THIS!!!
Background Information:....................................................................................................................2
Business Functions:...........................................................................................................................3
Project Management:.........................................................................................................................4
Gantt Chart:.....................................................................................................................................5
PERT/CPM Chart:...........................................................................................................................8
Critical Path:....................................................................................................................................8
Total Duration:.................................................................................................................................8
Organisation Chart:.........................................................................................................................8
System Vision Document:................................................................................................................10
Problem Description.....................................................................................................................10
System Capabilities......................................................................................................................10
Business Benefits.........................................................................................................................10
Policies:..............................................................................................................................................12
Risk Analysis:....................................................................................................................................13
Cost Benefit Analysis:......................................................................................................................15
Bibliography:......................................................................................................................................17
NOTE: The above Index is ONLY ideas as an example….but
YOUR report should contain …all of these…..
Summary:
Do a SHORT summary as overview. You will likely need to modify this
when you get to Assignment 2 because you will have added various
information. It will be one or two paragraphs just to give context.
This is only here as a second paragraph holder for the summary. Pretty
brief heh?
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Background Information:
Eat Organic Food is the manufacturer of certified organic food. The
organization was first established at the backyard of Ian along with some
unused land of neighbours. The organization has some farm hand for
assisting in farming activities. The organization is currently experiencing
increase in customer base. For managing the business properly, Ian is
looking forward to implement a new information system at Eat Organic
Food. The organization produces organic vegetables without using any
artificial fertilizer or pesticides. In order to prevent insect attack, Ian has
practiced companion planting approach. In addition to that, Eat Organic
Food produce different corps in cycles for attaining good soil health.
The organization does not work as a dealer of vegetables to local
markets. The customer can place orders over phone at least a day
before picking up the products so that product availability can be
managed. The organization manages the food boxes that customer
purchase weekly basis. The customer orders are informed directly to
Ruth. Finally the organization has implemented delivery approach and
appointed Mark and Marsha for delivery. The delivery is done every day,
however, the organization manages the number of trips delivery
personnel make.
The production of vegetables is done under the supervision of Ian and
Ruth handles the customer order and delivery processes.
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Figure 1: Organization Chart of Eat Organic Food
(Source: Created by Author)
Business Functions:
Warehouse Management: The system will be responsible for managing
the products in the warehouse. One person will be responsible for
entering the amount of products imported into the warehouse. The
warehouse data will be updated once again when a successful purchase
is made. The warehouse will also manage the availability of the raw
products.
Delivery Tracking: The system will track the delivery for each order.
The delivery will be marked as complete when delivery personnel will
update into the system. Each delivery will be done to the address
provided during order placement.
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Order Management: The system will manage all the orders placed by
the customers. The system will accept order from registered customers
only.
Payment Handling: The system will also handle the payment related
activities. The scope of payment handling process are payment to
supplier, customer payment and few more.
Project Management:
Task Name Duration
Eat Organic Food System Development 89 days
Requirement Analysis 11 days
Collect business requirements 4 days
Conduct Questionnaire 2 days
Conduct Interview 3 days
Convert Findings into System Requirements 3 days
Documentation of Requirements 1 day
Requirement Analysis Phase Complete 0 days
System Design 13 days
Study Requirement Specifications 2 days
Design System Architecture 1 day
Design Dynamic Models 2 days
Design Static Models 2 days
Design Data Flow 1 day
Design Database 1 day
Design UX of System 3 days
Design UI of System 4 days
Document Design Findings 1 day
System Design Phase Complete 0 days
Implementation 47 days
Implement User Interface of System 5 days
Write Codes 17 days
Develop System Units 25 days
Implementation Phase Complete 0 days
Integration and Testing 9 days
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Identify and Eliminate Bugs 2 days
Whitebox Testing 2 days
Blackbox Testing 2 days
Integrate Units of System 3 days
Integration and Testing Phase Complete 0 days
Deployment 4 days
Choose Suitable Host 2 days
Create Account 1 day
Deploy System 1 day
Deployment Phase Complete 0 days
Maintenance 5 days
Document Runtime Issues 1 day
Evaluate Issues 2 days
Install Patch 1 day
Fix Bugs 2 days
Maintenance Phase Complete 0 days
Gantt Chart:
WBS Task Name
0 Eat Organic Food System Development
1 Requirement Analysis
1.1 Collect business requirements
1.2 Conduct Questionnaire
1.3 Conduct Interview
1.4 Convert Findings into System Requirements
1.5 Documentation of Requirements
1.6 Requirement Analysis Phase Complete
2 System Design
2.1 Study Requirement Specifications
2.2 Design System Architecture
2.3 Design Dynamic Models
2.4 Design Static Models
2.5 Design Data Flow
2.6 Design Database
2.7 Design UX of System
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2.8 Design UI of System
2.9 Document Design Findings
2.10 System Design Phase Complete
3 Implementation
3.1 Implement User Interface of System
3.2 Write Codes
3.3 Develop System Units
3.4 Implementation Phase Complete
4 Integration and Testing
4.1 Identify and Eliminate Bugs
4.2 Whitebox Testing
4.3 Blackbox Testing
4.4 Integrate Units of System
4.5 Integration and Testing Phase Complete
5 Deployment
5.1 Choose Suitable Host
5.2 Create Account
5.3 Deploy System
5.4 Deployment Phase Complete
6 Maintenance
6.1 Document Runtime Issues
6.2 Evaluate Issues
6.3 Install Patch
6.4 Fix Bugs
6.5 Maintenance Phase Complete
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PLACE GANTT CHRT ABOUT HERE
ID Task Name Duration Start Finish
0 Eat Organic Food System
Development
89 days Mon 3/25/19 Thu 7/25/19
1 Requirement Analysis 11 days Mon 3/25/19 Mon 4/8/19
2 Collect business requirements 4 days Mon 3/25/19 Thu 3/28/19
3 Conduct Questioannire 3 days Fri 3/29/19 Tue 4/2/19
4 Conduct Interview 2 days Wed 4/3/19 Thu 4/4/19
5 Convert Findings into System Requirements3 days Wed 4/3/19 Fri 4/5/19
6 Documentation of Requirements 1 day Mon 4/8/19 Mon 4/8/19
7 Requirement Analysis Phase Complete0 days Mon 4/8/19 Mon 4/8/19
8 System Design 13 days Tue 4/9/19 Thu 4/25/19
9 Study Requirement Specifications 2 days Tue 4/9/19 Wed 4/10/19
10 Design System Architecture 1 day Thu 4/11/19 Thu 4/11/19
11 Design Dynamic Models 2 days Fri 4/12/19 Mon 4/15/19
12 Design Static Models 2 days Fri 4/12/19 Mon 4/15/19
13 Design Data Flow 1 day Tue 4/16/19 Tue 4/16/19
14 Design Database 1 day Wed 4/17/19 Wed 4/17/19
15 Design UX of System 3 days Tue 4/16/19 Thu 4/18/19
16 Design UI of System 4 days Fri 4/19/19 Wed 4/24/19
17 Document Deisgn Fidnings 1 day Thu 4/25/19 Thu 4/25/19
18 System Design Phase Complete 0 days Thu 4/25/19 Thu 4/25/19
19 Implementation 47 days Fri 4/26/19 Mon 7/1/19
20 Implement User Interface of System 5 days Fri 4/26/19 Thu 5/2/19
21 Write Codes 17 days Fri 5/3/19 Mon 5/27/19
22 Develop System Units 25 days Tue 5/28/19 Mon 7/1/19
23 Implementation Phase Complete 0 days Mon 7/1/19 Mon 7/1/19
24 Integration and Testing 9 days Tue 7/2/19 Fri 7/12/19
25 Identify and Eliminate Bugs 2 days Tue 7/2/19 Wed 7/3/19
26 Whitebox Testing 2 days Thu 7/4/19 Fri 7/5/19
27 Blackbox Testing 2 days Mon 7/8/19 Tue 7/9/19
28 Integrate Units of System 3 days Wed 7/10/19 Fri 7/12/19
29 Integration and Testing Phase Complete0 days Fri 7/12/19 Fri 7/12/19
30 Deployment 4 days Mon 7/15/19 Thu 7/18/19
31 Choose Suitable Host 2 days Mon 7/15/19 Tue 7/16/19
32 Create Account 1 day Wed 7/17/19 Wed 7/17/19
33 Deploy System 1 day Thu 7/18/19 Thu 7/18/19
34 Deployment Phase Complete 0 days Thu 7/18/19 Thu 7/18/19
35 Maintenance 5 days Fri 7/19/19 Thu 7/25/19
36 Document Runtime Issues 1 day Fri 7/19/19 Fri 7/19/19
37 Evaluate Issues 2 days Mon 7/22/19 Tue 7/23/19
38 Install Patch 1 day Wed 7/24/19 Wed 7/24/19
39 Fix Bugs 2 days Wed 7/24/19 Thu 7/25/19
40 Maintenance Phase Complete 0 days Thu 7/25/19 Thu 7/25/19
4/8
4/25
7/1
7/12
7/18
7/25
F S T T S M W F S
Mar 3, '19 Apr 7, '19 May 12, '19 Jun 16, '19 Jul 21, '19
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Figure 1: Gnatt Chart of Eat Organic Food System project
(Source: Created by Author)
PERT/CPM Chart:
Critical Path:
There are four non-critical tasks in the project. These are install patch,
data flow design, database design and conduct interview. The path
marked in red in figure 1 is the critical path of this project.
Total Duration:
Total time required to complete this project is 89 days. The lengthiest
phase is the implementation. In the implementation phase, the actual
system is developed.
Organisation Chart:
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Figure 1: Organization Chart of Eat Organic Food
(Source: Created by Author)
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System Vision Document:
Problem Description
Eat Organic Food is facing various problems due to their manual and
backdated processes. The problems are as following.
 Eat Organic Food cannot track the orders placed by the customers
 Ruth cannot accurately track the payments done by the customer
 Eat Organic Food cannot predict the sales of vegetables for
specific months
 There is no approach available for tracking the overall process
 Ruth cannot properly manage the deliveries of orders
 Eat Organic Food cannot cover large geographical areas instead
of having good customer base opportunity
System Capabilities
The propose system will be able to handle most of the organizational
back office processes. The system will have an order management sub
system that can track and manage orders. The system can also
determine the amount of discount to be provided to loyal customers. The
customer relationship management sub system will handle customer
queries. The customer can provide feedback of the service. The CRM
will allow each customer to have account. These accounts will hold the
customer information and purchase history. The issue raised by the
customer will be handled by representative and update will be available
on the account. The CRM will analyse the customer purchase patterns
and generate vital information that can assist in making decision. The
system will also have a warehouse management sub system. This sub
system will handle entire process of warehouse from importing raw
materials to delivery of product. The warehouse system will integrate
delivery processes within itself.
Business Benefits
 Eat Organic Food will be able to manage order more effectively
 The CRM will allow the organization to provide better customer
service
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 The warehouse management system will manage the product
availability perfectly
 The organization will not experience any product unavailability issue
 The customer payments will be secure
 There will be in issue in managing payments
 Eat Organic Food can control the productivity based on customer
requirements
 The organization sales will be influenced by effective decision making
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Policies:
 For customers:
 One customer cannot have multiple accounts
 Payment for each order must be done before
delivery
 The customer can return the product within two
days if any issue found
 Customer can save more than one card for
payment
 Only one payment method can be selected for
single payment
 The customer will get invoice based on the
purchase. This invoice is essential to show to
delivery personnel to collect order
 Customer can select different delivery address
 Customer cannot return a product after using it
 Customer cannot comment on any service or
product if customer has not purchased it
 For Staff:
 Staff cannot share confidential data to anyone
 The promotion policies cannot be disclose to any
relative
 Staff cannot share login details with anyone
 Staff can purchase products using internal system
 Staff will get payment on a fixed date each month
 Staff must make happy the loyal customers
 Meeting the working shift is mandatory
 Staff does not need to maintain any dress code
 Staff can apply for two sick leave in a month
 If any long leave is required, notice has to be
dropped before one month
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Risk Analysis:
Risk Name Description Likelihoo
d
Impact Mitigation
Strategy
Cost Risk This risk
occurs due to
poor cost
estimation
and scope
creep
High High Acceptance
Schedule Risk This risk
refers to the
situation
where project
cannot be
completed
within
projected
deadline
(Schwalbe
2015)
High Medium Control
Performance Risk The project
will not be
able to
provide
proposed
outcome
Low High Control
Technical
Unavailability
The project
staff does not
have proper
technical
resources to
complete the
project with
quality
Medium Medium Transfer
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(Zhang, Ge
and Jing
2018)
Improper
Resource
Allocation
The project
may not be
able to
allocate the
available
resources to
project tasks
Low Medium Control
Change
Management
The project
will impact
the
organization
processes
and lead to
change of
working
patterns
High Medium Control
Lack of
Stakeholder
Support
The
stakeholders
of the project
may lose
interest in the
project due to
frequent
issues and
challenges
Medium High Control
Employee Leaves
Project
The
employee
leaves project
before it is
completed
(Laudon and
Laudon 2016)
Low Medium Avoidance
Miscommunication
Among
Employees
The project
has many
teams
working
together. The
team
members
Medium High Control
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may not be
able to
properly
communicate
with other
teams
Scope creep The project
scope is not
defined
properly.
Many new
scopes
appear during
the project
lifecycle (Lo
and Su 2017)
Medium High Control
Cost Benefit Analysis:
year
0 year1 year 2 year 3 year 4 year 5
TOTA
LS
Net
economic
benefit $0.00
$28,0
00.00
$28,0
00.00
$28,0
00.00
$28,0
00.00
$28,00
0.00
Discount
Rate 8% 1
0.925
9
0.857
3
0.793
8
0.735
0 0.6806
PV Of
Benefits $0.00
$25,9
25.93
$24,0
05.49
$22,2
27.30
$20,5
80.84
$19,05
6.33
NPV of all
BENEFITS $0.00
$25,9
25.93
$49,9
31.41
$72,1
58.72
$92,7
39.55
$111,7
95.88
$352,5
51.49
One Time
Costs
$62,0
00.00
Recurring
Costs $0.00
$2,00
0.00
$2,00
0.00
$2,00
0.00
$2,00
0.00
$2,000
.00
Discount
Rate 8%
1.000
0
0.925
9
0.857
3
0.793
8
0.735
0 0.6806
PV Of $0.00 $1,85 $1,71 $1,58 $1,47 $1,361
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Recurring
Costs 1.85 4.68 7.66 0.06 .17
NPV Of All
Costs
$62,0
00.00
$63,8
51.85
$65,5
66.53
$67,1
54.19
$68,6
24.25
$69,98
5.42
$397,1
82.25
Overall NPV
($44,6
30.76)
 Tangible benefits
o Process and staff productivity enhancement
o Reducing the cost of operation
o Product cost reduction
o Reduction in lead time
o Stock obsolescence reduced
o Automated process for order and payment activity Intangible benefits
o Organizational responsibility and transparency enhancement
o Reaching out to more customer
o Enhancing customer experience
o Eliminates time and effort of data management
o Improve decision making
Expected cost:
Total Cost for the project
Planning for implementation of cleaning 50000
Conduction of cleaning activity 12000
Total Cost for the project 62000
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Bibliography:
Schwalbe, K., 2015. Information technology project management.
Cengage Learning.
Laudon, K.C. and Laudon, J.P., 2016. Management information system.
Pearson Education India.
Lo, C.L. and Su, Z.Y., 2017. Developing multiple evaluation frameworks
in an older adults care information system project: A case study from
Taiwan. Journal of Aging and Long-Term Care, 1(1), pp.34-48.
Celli, G., Pilo, F., Pisano, G. and Soma, G.G., 2017. Cost–benefit
analysis for energy storage exploitation in distribution systems. CIRED-
Open Access Proceedings Journal, 2017(1), pp.2197-2200.
Sharon, A. and Dori, D., 2017. Model‐Based Project‐Product Lifecycle
Management and Gantt Chart Models: A Comparative Study. Systems
Engineering, 20(5), pp.447-466.
Hundley, H.E., Hudson, M.E., Wasan, A.D. and Emerick, T.D., 2019.
Chronic pain clinic efficiency analysis: optimization through use of the
Gantt diagram and visit diagnoses. Journal of pain research, 12, p.1.
Celli, G., Pilo, F., Pisano, G. and Soma, G.G., 2018, May. Including
voltage dips mitigation in cost-benefit analysis of storages. In 2018 18th
International Conference on Harmonics and Quality of Power
(ICHQP) (pp. 1-6). IEEE.
Zhang, L.N., Ge, S.G. and Jing, A., 2018, September. Construction of
Engineering Project Risk Intelligent Decision System. In Journal of
Physics: Conference Series (Vol. 1087, No. 4, p. 042054). IOP
Publishing.
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