Appropriate use of Technology and its Application in Workplace

Added on - 22 Jul 2020

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SMART TECHNOLOGYFOR THEWORKPLACE
Table of ContentsINTRODUCTION...........................................................................................................................1TASK 1............................................................................................................................................1Appropriate use of technology to improve workplace efficiency...............................................1TASK 2............................................................................................................................................3A) Appropriate use of technology and its application in workplace...........................................3B) Possibilities that social sites provides in order make communication and collaboration inworkplace....................................................................................................................................7CONCLUSION..............................................................................................................................8REFERENCES................................................................................................................................9
INTRODUCTIONAs the business needs are changing throughout the world it has become important for theorganisations to make changes in the operating procedures. They need to inculcate smarttechnology in the workplace so as to increase the production and profit of an organisations.Implementing these technologies does not only relates to production department rather itinvolves every department functionalities. Use of smart technology can help company in makingtheir operations easier and faster. Email Service providers like google and yahoo are excellentsource for doing online marketing whereas social sites like linked in, Facebook, twitter are usedto make business relations throughout the globe. This report highlights the use of advancedtechnologies has made business procedures easy and effective.TASK 1Appropriate use of technology to improve workplace efficiency.There are various technological up gradations that a company may use in there day to dayoperations. And use of these technologies helps the company in improving workplace efficiencyand employability. Some of options are as follows:Web based emailsThese services are provided by different providers and helps company in making theirmarketing easier by connecting to the large population from the single click. Email basedmarketing helps company in selling their new products or conveying new plans to the customers.There are various email providers among them two most famous and widely used are Gmail andYahoo. Here are some comparisons made on the features of both these companies.FeaturesGmailYahooMaximum sizeIt has a size capacity of 7 GB.It has a size capacity 4MB to100 MB while free based usersgets 2GB.Inbox chat featureYesYesSearch bar for sent mailsYesYesSMS chatYesYesPhone callsYesNoMobile versionYesYes1
Attachment flexibilityYesYesSecurityMuch secure due to lessersession expiry time and it iseasy for the user to savethemselves from phishingattack.Less secure than Gmail.Folder creationGmail does not understandsthe minor difference betweenfolders made and can sent newemails to the same folder ifany small matches are alsofound.Yahoo is smarter in thisfeatures.AdvertisementGmail is free fromadvertisements.Yahoo has huge picture ads.Drag and drop menuNot present in GmailIt is present in Yahoo.SpeedMails through gmail is fasterto access and takes lessdownloading dataMails through yahoo is slowerdue to ads and takes muchdownloading data.Usefulness of these in the workplace can be understood by the following points:It can be used for making effective and relevant communication in the organisation atvarious levels. For sending necessary documents between two individuals in anorganisation.It helps company in reaching to new customers and to old customers who have allowed toreceive message regarding new products and plans of the organisation.By making use of these services company can make their customer service more effectiveand hence can achieve consumer satisfaction easily.Cloud storage is becoming one of the most important innovation in the IT sector as the storageneeds are increasing and day to day data of every organisations needs to be stored. It is notpossible for the organisation to invest on the storage device as they are costly and managingthose is important for the company. Especially with the bigger companies this is a serious1
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