Project Integration and Change Management for Ashfield Commuter Car Park

This report discusses the competencies of integration management methods, project plan for integration management, change management, and configuration management for Ashfield Commuter Car Park. It also includes the subject, course code, and college/university if mentioned.

Project Integration
and Change
Management

Contents
INTRODUCTION...........................................................................................................................1
MAIN BODY...................................................................................................................................1
Competencies of integration management methods...............................................................1
Project plan for integration management...............................................................................2
Project plan for Change management.....................................................................................3
Project plan for Configuration Management..........................................................................6
CONCLUSION................................................................................................................................8
REFERENCES................................................................................................................................9

INTRODUCTION
Project management integration is defined as the combination of all components of a project.
This involves organising tasks, shareholders, resources and any other factors. In addition to
handling conflicts arising between various aspects of a project, creation of trade-offs between
competing requests and assessing resources. Change management is defined as the systematic
approach which deals with the transformation of aims, processes and technologies of an
organisation (Lu, 2018). The discussed project in this report is about city of Sydney which is
planning to make city green, global and connected to global level. Ashfield commuter car park
is located at brown street, Ashfield which is offered by Wilson parking. The following report
discuss about the various competencies of integration management methods. The explanation of
project plan of integration management and change management methods. Furthermore, the
description of project plan for configuration management methods.
MAIN BODY
Competencies of integration management methods
There are five steps in competency management method which were kept in mind while
designing this project. These steps are defined below in context to City of Sydney project:
Define goals:
This is one of the most important aspect which has to be considered while designing or
planning a project. This is the first critical step which defines what are the missions and aims of
organisation. They have to define clear goals in order to make project activities more effective.
The main mission and vision of the selected project is to make Sydney green and internationally
connected by the year 2030 (City of Sydney. 2021). This project will plan for new housing
opportunities in order to make city green with having transport facilities with open space. By
executing new and innovative technologies, this project will help the city in embracing its global
presence. The respective project is committed towards building cooperation between
government, communities and private sector in order to bring changes.
Conduct a job task evaluation:
This is the most important step that helps in defining roles and responsibilities which
explains that each role must be evaluated in depth and the core competencies of that position
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should be defined (Repo, 2018). In case of City of Sydney project, it has provided different
customer services centre in order to help people. For instance, Town Hall Customer service
provide people a help desk where they could ask about prices, reporting waste as well as about
other services offered by this project (City of Sydney. 2021).
Set key performance metrics:
This is the third step which build a baseline of job tasks and relate competencies. It helps
in measuring performance standards which includes timings of project completion and many
more. In case of the respective project, it will be completed and would be executed completely
by the year 2030 (City of Sydney. 2021).
Identify learning resources:
This is the fourth step of integrated competencies of management which explains that the
performance of every member must be analysed against already defined standards of job role.
Under this step various learning techniques and tools are used to help closing the skills gaps of
employees. In case of the selected project leaders encourage diversity at workplace and help
them in improving their skills which could assist in successful completion of this project.
Observe key performance metric:
This the last and final stage which includes reviewing, monitoring and measuring
performance of project in order to analyse the success of tasks. In case of the respective project,
they regularly monitor their progress and seek for new opportunities as well as challenges that
they or the community could face in future.
Project plan for integration management
The management concept is related with the planning, organising and making the control
of human, physical and financial needs of a business. However, integration management
concepts are related with the link and coordination of all the elements which are related with the
project. The importance of coordination of these elements is important for the success of any of
the project (Andriopoulos and Dawson, 2021). As City of Sydney will be starting a new project
so in this case the presence of integration management concept is essential. The main concept of
integration management concept has been explained below-
 Coordination and synchronisation throughout the project cycle- The integration of
management concepts will be helpful in coordinating all the activities which will be
required in the development of project. The coordination is between the stakeholders
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which is helpful for the success of a project so that it can ensure the easy flow of all
activities. For the City of Sydney project this management concept will be helpful and
not only this but it will also be helpful in the synchronisation of activities.
 Helps in ensuring that the project runs smoothly- The other criteria which the
integration management concept is helpful is for that it helps that the activities or any
project which the business wants to start is going in a smooth pace. City of Sydney wants
to start a new project in which they are planning to make the city focussed towards the
leading, governing and serving the different kind of people so with this if they will
manage and coordinate all the activities which will be helpful in running the project
smoothly.
Quality- The use of integration management concept will be helpful in ensuring the quality of
the project which City of Sydney will be going to make. In the creation and development of any
new project what is most important that how the activities in it are managed and done in a right
manner which requires the use of proper management concept (Bond-Barnard, Fletcher and
Steyn, 2018). As integration of management concept helps in coordinating the activities and with
this it also helps in providing the quality in the results.
The use of integration management concept will be helpful for the success of a project because
the decisions which are made under this management process are in a clear and in more precise
manner. Also, it helps in continuous monitoring and control of activities which helps in creating
the progress and measuring that if it has been successfully met the standards which was decided
in the beginning of the project. City of Sydney is making a big project in which their main aim is
to develop a green, global and connected city which is the biggest thing which they want to
achieve. So, the use of integration management concept will be helpful for this project for
making and integrating the activities of a project.
Project plan for Change management
Change management is defined as the approaches and activities in which an organisation
explains as well as execute changes within both interior and exterior procedures. In simple words
it could be said that no modifications occur in isolation rather it influences whole organisation
along with its employees. If changes are positive than leaders of a company could encourage
their members to adapt these modifications. The following steps should be taken for City of
Sydney in order to implement change management:
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Goal creation
Understand changes
In order to promote changes, it is very crucial for organisations to understand the
concepts of these modifications. The respective project has to identify what is the need of these
changes and what are their key objectives (Trstenjak and Cosic, 2017). What advantages these
changes could provide to the company and how they will influence employees positively. They
also need to understand how these changes could impact the working style of people.
Raise awareness
The selected project managers need to aware people involved in this about its goals and
make them comfortable with these changes.
Define KPIs
This step must be taken to measure the success of project. There are various metrics are
available which could help the respective project in measuring its effectiveness. For instance,
they could evaluate the performance of employees and maintain a KPI report through computer
applications (Harmon, 2019). They could also take feedbacks from employees in order to
determine whether these changes have made them productive or not.
Implement a Change team
Gain shareholders support:
This step explains that every business needs to develop a team which could bring changes
through gaining support from different stakeholders. The selected project needs to gain the
support of its various stakeholders which could help it in making the city more green, global and
connected. It is important to gain their support because they are the main stakeholders and
without them the project could not be able to execute successfully.
Recruit a task force:
This step describes that is vital for projects to appoint task force for the completion of
project. For this the respective project needs to recruit those individuals who are ready to bring
changes in the city and are dedicated towards their work (Laguna and Marklund, 2018). This will
help the project managers to execute these modifications more effectively.
Determine required resources:
The next step includes the identification of necessary resources that are required for the
completing the project without further delay. In case of the City of Sydney project, in order to
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make city green and globally connected it is required to collect resources and execute new
technologies which could aids in accomplishing desired goals.
Plan Development
Plan changes
To execute effective changes, it is very necessary for organisation to plan and manage
resources that will be required by them to bring these modifications. For planning these changes
the organisation would need to consider some aspects which includes sponsorship, involvement,
buy-in and impact.
Create a timeline
This step represents that for project plan it is very necessary to decide time period around
which the project could be completed. In case of the respective project, they have to assign a
time limit to every task so that the project could be completed by the year 2030 successfully and
effectively (Cunha and Putnam, 2019). They have to make sure that if some tasks of the project
cannot be finished on the due date before executing changes than either they have to adjust these
tasks or complete them after changes.
Utilize project management tool
As the change management is a complex process authority have to utilize project
management software which could help in enhancing the possibility of gaining success. In case
of the selected project, it needs to make list of employees who are responsible for doing assigned
tasks. They must track the performance and activities of the project as well as people involved in
it to ensure its success.
Plan execution
Implement decision making procedure
After understanding the need of changes and making strategies by planning how
organisation have to execute these modifications (Van Staveren, 2018). There are various
challenges the respective project could face in its journey for which it has to plan solutions that
could help managers to resolve risks quickly.
Address resistance
It might be possible that many people would resist these changes for their various
reasons. Hence, in case of the respective project it has to make strategies to enhance maximum
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participation of people in the project. It will help the project managers to reduce the chances of
uncertainties occur in future.
Develop momentum
In order to convince people that these transformations are positive and working
organisations need to identify as well as communicate all good objectives of project (Shulman-
Kaye, 2020). In case of the selected project, owners have to convinces citizens of the city that
this project will help them in making it greener that could help in making environment clean. It
also has to make sure that people feel connected with the project and help them in executing this
effectively.
Reinforcement
Provide positive incentives
This step states that it is vital for companies to appreciate those individuals who have
adopted these changes through making them feel valuable. In case of the selected project
initiative, they have to make people feel belonging and valued.
Review and adapt
This last step suggests that the selected project needs to monitor its succession in order to
evaluate how people have adopted the changes and how they are reciprocating towards them.
Project plan for Configuration Management
Project configuration management is defined as the procedure of controlling and manging
modifications to crucial project documents and items (Yiran, Tongyang and Yidong, 2018). For
planning a project there are several steps which the team and project managers have to execute
which are as follows:
 The project team have to make the list of items that are going to be required for the
implication of desired project. In case of the City of Sydney, the project team has to
be sure which resources are required for project and these can not be modified
without getting permission from authorities.
 Second comes the project owners who are accountable for controlling and managing
the project and sometimes give approval to execute changes in the project.
 Next comes the listing of items or parameters which have to be checked regularly
and must be tracked.
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 The further step in plan for configuration management is to provide the explanation
and description of how modifications would be tracked in the future.
 Furthermore, next step explains the role of person who is responsible for granting
changes and determine what deliberation they will make in approving these
modifications (Milliman, Ausar and Bradley-Geist, 2017).
 The next step describes the timeline for modifications, approvals and reviews.
 The final step provides a detail explanation of change control procedure.
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CONCLUSION
From the above discussion it has been evaluated that companies need to execute various
management methods in order to make their projects successful. It has been observed that
integrated management methods help organisations in defining goals, making effective strategies
and evaluating the performance of projects. Integration management concepts also assist in
managing and controlling the physical as well as human capital of a project. It could also be
evaluated from the above report that change management methods help firm in making their
people aware about modifications and reviewing how these changes are impacting on the lives of
people. It could be concluded that configuration management methods assist in tracking and
controlling changes that has been done for important projects.
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REFERENCES
Books and Journals
Andriopoulos, C. and Dawson, P., 2021. Managing change, creativity and innovation. Managing
Change, Creativity and Innovation, pp.1-100.
Bond-Barnard, T.J., Fletcher, L. and Steyn, H., 2018. Linking trust and collaboration in project
teams to project management success. International Journal of Managing Projects in
Business.
Cunha, M.P.E. and Putnam, L.L., 2019. Paradox theory and the paradox of success. Strategic
organization, 17(1), pp.95-106.
Harmon, P., 2019. Business process change: a business process management guide for managers
and process professionals. Morgan Kaufmann.
Laguna, M. and Marklund, J., 2018. Business process modeling, simulation and design.
Chapman and Hall/CRC.
Lu, S., 2018. The pattern of M & A integration: A literature review. American Journal of
Industrial and Business Management, 8(2), pp.313-326.
Milliman, J., Ausar, K. and Bradley-Geist, J.C., 2017. The implications of workplace spirituality
for person–environment fit theory. Psychology of Religion and Spirituality, 9(1), p.1.
Repo, S., 2018. KPIs for Service Integration to Measure and Steer IT Support in Multivendor
Environment.
Shulman-Kaye, L.R., 2020. Steam Integration at Aro Academy.
Trstenjak, M. and Cosic, P., 2017. Process planning in Industry 4.0 environment. Procedia
Manufacturing, 11, pp.1744-1750.
Van Staveren, M., 2018. Uncertainty and ground conditions: a risk management approach. CRC
Press.
Yiran, W., Tongyang, Z. and Yidong, G., 2018, May. Design and implementation of continuous
integration scheme based on Jenkins and Ansible. In 2018 International Conference on
Artificial Intelligence and Big Data (ICAIBD) (pp. 245-249). IEEE.
[Online]
City of Sydney. 2021. Online Available Through: <Building new infrastructure - City of Sydney
(nsw.gov.au)>.
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