Assessment Plan for BSBADM407 Administer Projects

This assessment plan outlines the requirements and methods for assessing the skills and knowledge required to administer projects. It includes written tests, practical tasks, and group discussions. The plan also includes information on the target group, assessment context, and resources required.

ASSESSMENT PLAN
Unit name and code BSBADM407 Administer projects
Purpose of the assessment This unit describes skills and knowledge required to perform
the activities associated with the administrative aspects of a
project, such as measurement, monitoring, reporting, and
winding up the project on completion.
It applies to individuals who work under the supervision of an
experienced project manager.
It does not apply to project managers or specialist project
managers. For specialist project managers, the units of
competency in the Project Management competency field are
applicable.
No licensing, legislative or certification requirements apply to
this unit at the time of publication.
Target group VET Students completing a course that this unit is part of
Context of assessment Training and Assessment Environment
Written and practical components assessment classroom
based
Specific needs of the cohort/individual being
assessed
All students completed an LLN prior to their enrolment
Any other special needs will be assisted as required
Personnel involved in the assessment
process?
Narelle Ward
Assessment information and evidence requirements
Assessment methods
Assessment instruments required for
each method
Unit requirements
this meets (PC1.2,
PE2, KE4 etc.)
1 Written test
Written questions
Instructions for candidate
Marking guide for assessor
See mapping at end
of document
2
Practical Tasks
Instructions
Developing a project plan
See mapping at end
of document
3 Group Discussion/Question Discussion/Question Guideline for the
assessor
Observation Checklist
See mapping at end
of document
Resources
Specialist support (if applicable/required) Integration Aids are available if required
Any tools or equipment required for
assessment
Desk, chair, computer
Any materials required for assessment Company policy and procedures folder
Any other resources required for assessment
(for example, supporting documentation)
Computer manual
Any human resources required for assessment
(for example, other workplace personnel,
clients/customers etc.)
Not required for this unit
Assessment arrangements

Timeline for assessment – when will each item
be assessed?
All 3 assessments will be completed within the delivery of the
unit
How long will be given to each assessment? Written Assessment 30 mins
Practical Assessment 1 hour
Group Discussion 30 mins
Is integration of activities possible? The group discussion will lead into the practical assessment
Assessment arrangements continued
Work health and safety issues that may
impact on assessment activities being
conducted
No obvious health and safety issues are foreseen for this
assessment plan. It is expected that students will have a safe
environment at all times.
A sight safety assessment will be made as part of the group
discussion assessment
Privacy/confidentiality issues that may impact
on assessment activities/portfolios submitted
None at this stage as they will be handed to the assessor
directly
Any other issues that may impact on
assessment activities (for example,
sustainability)?
The practical assessment will be rescheduled if there is power
shortage
Any reasonable adjustments identified? Students may need additional time for assessments and this is
available if required
Where will assessment outcomes be
recorded?
A student record summary is used for recording all outcomes
and any feedback. A copy of this will be emailed to all student
Date of each assessment to be
submitted/conducted
All assessments are to be submitted and conducted with the
time allocated for the unit

ASSESSMENT TASK INSTRUCTIONS
Unit code and title BSBADM407 Administer projects
Workplace/Location Classroom/ Simulated office environment
Purpose of assessment This unit describes skills and knowledge required to perform the activities
associated with the administrative aspects of a project, such as measurement,
monitoring, reporting, and winding up the project on completion.
It applies to individuals who work under the supervision of an experienced
project manager.
It does not apply to project managers or specialist project managers. For
specialist project managers, the units of competency in the Project Management
competency field are applicable.
Context of assessment Training and Assessment Environment
Written, Oral and Practical components assessment, classroom based
Resources required for
assessment Assessment task 1
PC and Microsoft Office
Login details for IVET student portal
Pen or Paper
Assessment task 2
PC and Microsoft Office
Student network on PC
Tables and chairs
Room with PC facilities
Internet access
Safety considerations Proper hazard identification guidelines should be given to the trainees.
Evacuation procedure must be guided through signboards and flyers.
The fire extinguishing system and the first aid kit have to be facilitated within
the classroom.
Instructions to the candidate:  Assessment Tasks 1
In this assessment task students are required to read the questions and write in
the correct answer in the spaces provided and where prompted.
This is an assessment of the knowledge and skills gained through training
throughout the course. This assessment contains a series of on line questions
designed to allow students to demonstrate competence in the unit.
 This is a closed book assessment to be completed at the training
facility on site in no longer that 70 minutes.
Resources Required:
 PC and Microsoft Office
 Login details for IVET student portal
 Pen or Paper
Assessment Task 2
In this assessment task students are required to develop a project plan for their

ASSESSMENT TASK INSTRUCTIONS
workstation in accordance with organisational work process and practice
Students are required to set up their project plan in their computer workstation
in accordance with the team work environment
Students are then required to perform some tasks using the computer in
accordance with workplace policies and procedures,
 This is an open book assessment.
 Students may refer to notes/ text books.
Resources required
 PC and Microsoft Office
 Student network on PC
 Workplace OHS policies and procedures
 Tables and chairs
 Room with PC facilities
 Internet access
 Access to OHS legislation
 Industry codes of practice
 OHS Inspection form
Conditions of Assessment
 Students must attempt all parts of each assessment task.
 For students’ performance to be deemed satisfactory in this
assessment task, they must satisfactorily address all the assessment
criteria. If part of this task is not satisfactorily completed students will
be asked to complete further assessment to demonstrate competence.
 Students will be provided feedback on their performance by their
Assessor. The feedback will indicate if they have satisfactorily
addressed the requirements of each task or indicate the task(s) not
satisfactorily addressed and indicate what tasks they must re-attempt
at a later date to demonstrate satisfactory performance.
 Students have the right to appeal the outcome of assessment decisions
if they feel they have been dealt with unfairly or have other appropriate
grounds for an appeal.
What needs to be submitted? Assessment task 1
Responses to written questions
Assessment task 2
Students are required to complete a portfolio of work that includes all of the
items listed below.
Details project plan with resource allocation
Resubmission
For students’ performance to be deemed satisfactory, students must provide a
correct response to every question. If part of this task is not satisfactorily
completed, students will be asked to complete further assessment to
demonstrate competence.

ASSESSMENT TASK INSTRUCTIONS
Reasonable adjustments
(assessor to indicate possible
adjustments):
Students are encouraged to contact their trainer prior to attempting this task if
they do not understand any part of this task or if they have any learning issues/
needs that may hinder them when attempting any part of the assessment.

ROLE PLAY / SCENARIO/OBSERVATION TASK
workstation in accordance with organisational work process and practice
Students are required to set up their project plan in their computer workstation in accordance with the
team work environment
Students are then required to perform some tasks using the computer in accordance with workplace
policies and procedures,
Resources required
 PC and Microsoft Office
 Student network on PC
 Workplace OHS policies and procedures
 Tables and chairs
 Room with PC facilities
 Internet access
Role-play/Scenario/Observation task details:
Task 1 - to read the questions and write in the correct answer in the spaces provided and where
prompted (procedure attached)
In this assessment task students are required to read the questions and write in the correct answer in the
spaces provided and where prompted.
This is an assessment of the knowledge and skills gained through training throughout the course. This
assessment contains a series of on line questions designed to allow students to demonstrate competence
in the unit.
Task 2 – In this assessment task students are required to develop a project plan for their workstation
In this assessment task students are required to develop a project plan for their workstation in accordance
with organisational work process and practice
Students are required to set up their project plan in their computer workstation in accordance with the
team work environment
Students are then required to perform some tasks using the computer in accordance with workplace
policies and procedures,
Conditions of Assessment
 Students must attempt all the parts of each of the assessment task.
 For students’ performance to be credited satisfactory in this assessment task, they must
satisfactorily address all the assessment criteria.
 Students will be provided feedback on the basis of their performance by their Assessor. The
feedback will indicate if they have satisfactorily addressed the requirements of each task or indicate
the task(s) not satisfactorily addressed and indicate what tasks they must re-attempt at a later date
to demonstrate satisfactory performance.
 Students have the right to appeal the outcome of assessment decisions in case they feel they have

been dealt with unfairly or have other appropriate grounds for an appeal.
ROLE PLAY / SCENARIO/ OBSERVATION TASK CHECKLIST
Did the candidate: Yes No N/A Comments
1
The students have completed the
practical task as well as demonstrate
the ability to integrate the skill
requirement of this unit
2
The students undertook a risk
assessment for each actual hazard you
have identified (if any).
3
The student can implement safe work
practices and to achieve this they can
identify and report incidents and
injuries to designated persons
according to workplace procedures.
4
The student can implement safe work
practices and to achieve this they can
take actions to maintain safe
housekeeping practices in own work
area.
Reasonable adjustments
Candidates are encouraged to contact their trainer prior to attempting this task if they do not understand any
part of this task or if they have any learning issues/ needs that may hinder them when attempting any part of
the assessment.
Student name Date
Assessor name Date
Assessor signature
Task outcome  Satisfactory  Not satisfactory

ROLE PLAY / SCENARIO/OBSERVATION TASK ASSESSOR GUIDE
All assessors are expected to have read and follow the trainer and assessors’ handbook regarding all
assessment task. This handbook outlines in detail:
 Assessor Instructions – pre – assessment
 Assessor Instructions – during assessment
 Assessor Instructions – post assessment
 Guidelines for completing assessment tasks using simulated workplace environment/s
 Students with specific learning needs
Role-play/Scenario/Observation task details:
Assessment 1 -
In this assessment task students are required to read the questions and write in the correct answer in the
spaces provided and where prompted.
This is an assessment of the knowledge and skills gained through training throughout the course. This
assessment contains a series of on line questions designed to allow students to demonstrate competence in
the unit.
Assessment 2
In this assessment task students are required to develop a project plan for their workstation in accordance
with organisational work process and practice
Students are required to set up their project plan in their computer workstation in accordance with the team
work environment
Students are then required to perform some tasks using the computer in accordance with workplace policies
and procedures,
 Assessors are to arrange the facility to reflect a workplace environment and associated resources,
materials and equipment prior to administering this task.
 Facilities, equipment and resources must include a classroom, PC workstations, chair, VDU,
keyboard, mouse, OHS hazards (e.g. cracked VDU screen - not connected to power source), frayed
cable (not plugged in), debris on the floor, spilt water, upturned tables and chairs or ladder near
work station, bags near walkway.
 Hazards must be placed away from where the student is working/ walking/ entering the work
station/ near but in an area they can see.
 Assessors are to familiarise themselves with the Observation checklist and marking criteria
 Assessors are to vary hazards with each student.
 OHS policies and procedures must be placed on the student network in a location that students are
familiar with.
 Each student must have a login and password
 Assessors are to ensure OHS risks and hazards (as per above) are in place when the student enters

the workstation
 Assessors will be required to role play the Supervisor. You are required to listen to student reports
and verbal responses to some task instructions. Do not inform each student if their verbal responses
are appropriate/ correct until all students have completed the task.
 Assessor must familiarise themselves with the task to prepare themselves for the role play.
 Ensure students have access to the workplace OHS policies and procedures prior to assessment.
 Provide students access to the Incident report form
 Students must attempt all parts of this task.
 For students’ performance to be deemed satisfactory in this assessment task, they must
satisfactorily address all the assessment criteria. If part of this task is not satisfactorily completed
students will be asked to complete further assessment to demonstrate competence.
 Students will be provided feedback on their performance by their Assessor. The feedback will
indicate if they have satisfactorily addressed the requirements of each task or indicate the task(s)
not satisfactorily addressed and indicate what tasks they must re-attempt at a later date to
demonstrate satisfactory performance.
Students have the right to appeal the outcome of assessment decisions if they feel they have been dealt with
unfairly or have other appropriate grounds for an appeal

ROLE PLAY / SCENARIO/ OBSERVATION TASK CHECKLIST- ASSESSOR MARKING GUIDE
Use the checklist below to observe the student performing the required task(s) and record their performance. If
the student misses a step, have the student perform the step again, so that you are confident they can
demonstrate that skill.
If the student cannot demonstrate the required skills, you may pose questions or hypothetical situations based
on your knowledge of their work environment and/or the unit requirements.
Use this Assessor Marking Guide for guidelines on gathering evidence and a list of key points for each activity
observed.
Did the candidate: Marking guides
1 The students have completed the practical task as
well as demonstrate the ability to integrate the
skill requirement of this unit
2 The students undertook a risk assessment for each
actual hazard you have identified (if any).
3 The student can implement safe work practices
and to achieve this they can identify and report
incidents and injuries to designated persons
according to workplace procedures.
4 The student can implement safe work practices
and to achieve this they can take actions to
maintain safe housekeeping practices in own work
area.
Reasonable adjustments
Students are encouraged to contact their trainer prior to attempting this task if they do not understand any part of
this task or if they have any learning issues/ needs that may hinder them when attempting any part of the
assessment.
Student name Date
Assessor name Date
Assessor signature
Task outcome  Satisfactory  Not satisfactory

WRITTEN QUESTIONS
In this assessment task students are required to read the questions and write in the correct answer in the
spaces provided and where prompted.
This is an assessment of the knowledge and skills gained through training throughout the course. This
assessment contains a series of on line questions designed to allow students to demonstrate competence in the
unit.
Resources required
 PC and Microsoft Office
 Student network on PC
 Workplace OHS policies and procedures
 Tables and chairs
 Room with PC facilities
 Internet access
Question 1
What is the significance of project administration?
 Satisfactory  Not satisfactory
Question 2
What are the four major parts of the project planning?
 Satisfactory  Not satisfactory
Question 3
What types of resource allocation are needed for project planning?
 Satisfactory  Not satisfactory
Question 4
What is the significance of risk assessment?
 Satisfactory  Not satisfactory
Question 5
What is the purpose of project charter
 Satisfactory  Not satisfactory

Question 6
Give an example of project planning software?
 Satisfactory  Not satisfactory
Question 7
What is the significance of communication plan in a project?
 Satisfactory  Not satisfactory
Question 8
What are the 5 factors of communication plan?
 Satisfactory  Not satisfactory
Question 9
What is the purpose of project timeline?
 Satisfactory  Not satisfactory
Question 10
What is the significance of fund raising ?
 Satisfactory  Not satisfactory

WRITTEN QUESTIONS – ASSESSOR GUIDE
In this assessment task students are required to develop a project plan for their workstation in accordance with
organisational work process and practice
Students are required to set up their project plan in their computer workstation in accordance with the team
work environment
Students are then required to perform some tasks using the computer in accordance with workplace policies
and procedures,
Conditions of Assessment
 Students must attempt all the parts of each of the assessment task.
 For students’ performance to be credited satisfactory in this assessment task, they must satisfactorily
address all the assessment criteria.
 Students will be provided feedback on the basis of their performance by their Assessor. The feedback
will indicate if they have satisfactorily addressed the requirements of each task or indicate the task(s)
not satisfactorily addressed and indicate what tasks they must re-attempt at a later date to demonstrate
satisfactory performance.
 Students have the right to appeal the outcome of assessment decisions in case they feel they have
Question 1
What is the significance of project administration?
The project administration allows the overall governance of the project while taking the control of decision
making and permitting
 Satisfactory  Not satisfactory
Question 2
What are the four major parts of the project planning?
Activity planning, Timeline, Resource allocation and risk assessment
 Satisfactory  Not satisfactory
Question 3

What types of resource allocation are needed for project planning?
Financial resource allocation and human resource allocation
 Satisfactory  Not satisfactory
Question 4
What is the significance of risk assessment?
To eliminate any potential financial and operational threat.
 Satisfactory  Not satisfactory
Question 5
What is the significance of communication plan in a project?
For developing a sustainable, efficient and integrated project team, where the strength will be the information
sharing.
 Satisfactory  Not satisfactory
Question 6
What is the purpose of project charter?
The project charter is a proposal that a project director or the project manager has to approve before
implementation.
 Satisfactory  Not satisfactory
Question 7
Give an example of project planning software?
Microsoft Project Management
 Satisfactory  Not satisfactory
Question 8
What are the 5 factors of communication plan?
Who, Why, When, Why, How
 Satisfactory  Not satisfactory
Question 9
What is the purpose of project timeline?
To plan the activity sequentially, considering scope, their internal dependency and priority
 Satisfactory  Not satisfactory
Question 10
What is the significance of fund raising?
It allows to improve the margin of total operational capital
 Satisfactory  Not satisfactory

ASSESSMENT QUALITY REVIEW CHECKLIST
Unit reviewed: BSBADM407 Administer projects
List all documents that are to be reviewed as part of this process
Assessment plan
Assessment instructions
Assessment
Review Question Y/N/NA Comments and suggestions
a) The unit of competency is sufficiently addressed
including:
 performance criteria
 performance evidence
 knowledge evidence
 assessment conditions
b) Mapping clearly shows how each task relates to
unit requirements
c) The assessment instructions for the student are:
 written in plain English and are clear and easy
to follow
 when and how the tasks are to be completed
 under what conditions
 resources required
 and the criteria against which students will be
assessed
d) The guidance to assessors is clear and easy to
follow
e) The assessment methods and arrangements used
match all details provided in the Assessment Plan
f) A range of assessment methods are used and
they are suitable to the intended outcomes of the
unit.
g) The tasks ensure appropriate assessment of
practical skills
h) Third party reports, where applicable, are:
 written in plain English so that the third party
can clearly understand what they are being
asked
 only relied upon as supplementary and not
primary evidence
i) Principles of assessment and rules of evidence
have been considered
j) Assessment tasks appropriately reflect industry
expectations and current workplace practices
k) The assessments allow for collection of sufficient

ASSESSMENT QUALITY REVIEW CHECKLIST
quality and quantity of evidence
l) Assessment record tools:
 are easy to use
 ensure the requirements of each task can be
checked and recorded
 allow the recording of an outcome at task
level (S/NS)
 allow the recording of an overall outcome for
the whole unit (C/NYC)
m) The assessments ensure:
 competency is assessed over a period of time
and in a range of contexts and;
 there are clear instructions detailing when and
where assessments are to be conducted
n) The assessment tools allow for collection of
sufficient quality and quantity of evidence
o) The assessments can be adapted to suit
individual needs of the student and workplace as
required and provisions for reasonable
adjustment can be made (where required)
p) The tools ensure that the assessor will know that
the assessment is based on the student’s own
work
Reviewer
signature:
Reviewer name: Date:
IMPROVEMENTS/ACTIONS TO BE TAKEN
Management to complete this section
Action Due date Responsibilit
y
Completed (Date)

Document the feedback you have received relating to the trial and review conducted. You can summarise the feedback in
the box below or screenshot evidence of feedback received (i.e.) their email response.
Comments:
David Johnson who is an employee in the account department, had undergone the test.
He felt that the assessment instruments were well set out and the assessor information was very detailed
providing sufficient assistance to the assessor in conjunction with the assessor handbook.
Amended assessment plans
If the assessment plan was amended based on feedback received, please specify into the following space the
specific changes that were made.
If no changes were required based on feedback from your colleague, please state “no changes were required.”.
Wording for types of written questions was corrected

MAPPING
Unit Details
BSBADM407 Administer projects
Unit Summary
This unit describes skills and knowledge required to perform the activities associated with the
administrative aspects of a project, such as measurement, monitoring, reporting, and winding up
the project on completion.
It applies to individuals who work under the supervision of an experienced project manager.
It does not apply to project managers or specialist project managers. For specialist project
managers, the units of competency in the Project Management competency field are applicable.
Assessment Type
Summative Assessment
Assessment Methods
Assessment One In this assessment task students are required to
read the questions and write in the correct
answer in the spaces provided and where
prompted.
Assessment Two In this assessment task students are required to
develop a project plan for their workstation in
accordance with organisational work process and
practice
A range of assessment methods will be used to assess this unit of competency including
observation and oral and written questioning to assess knowledge.
Element/ Performance Criteria
Plan project administration AT1 AT2
1.1 Identify and record the purpose, scope and
objectives of project
2, 7, 9, 10, Practical task
1.3 Identify and address factors that affect
timeframes in project planning to ensure
timeframes are realistic and achievable
5, 6, 7,
Practical task
1.5 Identify monitoring and reporting arrangements
for project activities and budgets within project
plans in accordance with organisational,
statutory and auditing requirements
11, Practical task
Element/ Performance Criteria
Coordinate project administration
AT1 AT2
2.2
Detail project expenditure in financial control
systems, and monitor against project budgets in
accordance with project plan 5, Practical task
2.3
Monitor project timeframes and milestones and
report to designated person/s in accordance with
organisational requirements
12, Practical task
2.4 Maintain project records in accordance with
project and organisational requirements
2 Practical task