Unit 6: Management a Successful Business Project PDF

ASSIGNMENT 1 FRONT SHEET
Qualification BTEC Level 4 HND Diploma in Business
Unit number and title Unit 6: Management a Successful Business Project (491)
Submission date 26/11/2020 Date received (1 st submission)
Re-submission date Date received (2 nd submission)
Student name Student ID
Class Assessor name
Student declaration
I certify that the assignment submission is entirely my own work and I fully understand the consequences of plagiarism. I understand that
making a false declaration is a form of malpractice.
Student’s signature:
Grading grid
P1 P2 P3 P4 M1 M2 D1
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 Summative Feedbacks:  Resubmission Feedbacks:
Grade: Assessor Signature: Date:
Internal Verifier’s Comments:
Signature & Date:
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Assignment Brief 1 (RQF)
Higher National Certificate/Diploma in Business
Student Name/ID Number:
Unit Number and Title: Unit 6: Managing a Successful Business Project
Academic Year: 2020 - 2021
Unit Assessor: Pham Duc Viet
Assignment Title: Project proposal
Issue Date:
Submission Date: 08/09/2020
Internal Verifier Name:
Date:
Submission Format:
Format: This assignment is an individual report. You must use font Calibri size 12, set number of
the pages and use multiple line spacing at 1.5 with Justify Text to enhance the legibility
for markers. Margins must be: left: 1.25 cm; right: 1 cm; top: 1 cm and bottom: 1 cm.
The reference follows Harvard referencing system. The recommended word limit is
1500 words (+/- 10%). The cover page of the report has to be the Assignment front
sheet 1. z
Submission Students are compulsory to submit the assignment in due date and in a way requested by
the lecturer. The form of submission will be a hard copy or a soft copy posted on
http://cms.greenwich.edu.vn/. Remember to convert the word file into PDF file before
the submission on CMS. Otherwise, you will fail and have to retake the assignment.
Note: The individual Assignment must be your own work, and not copied by or from another
student or from books etc. If you use ideas, quotes or data (such as diagrams) from
books, journals or other sources, you must reference your sources, using the Harvard
style. Make sure that you know how to reference properly, and that understand the
guidelines on plagiarism. If you do not, you definitely get fail!
Unit Learning Outcomes:
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LO1 Establish project aims, objectives and timeframes based on the chosen theme.
LO2 Conduct small-scale research, information gathering and data collection to generate knowledge
to support the project.
Assignment Brief and Guidance:
*This assignment guidance is for reference only and can be customized by the tutor to meet specific
needs
Theme: Talent Management.
You are working as a human resource employee for your organization; currently, Talent management
(TM) is the process by which businesses and organisations recognise and develop talented people
who can have a positive impact on their organisations and their productivity, with TM strategies being
developed in line with the particular needs and structure of the business and industry.
The top management wants to adopt the best practice in the industry. Therefore, you are in
charged of conducting a small project to collect information and analyse how various Human
Resource departments cope with this issue.
This is your task: you have to produce a comprehensive proposal for a project to support the topic
assigned by your tutor based on theme set release; it should cover the followings:
1. Devise project aims and objectives for this scenario and the assigned topic.
2. Produce a project management plan that cover the aspects of cost, scope, time, milestone
schedule, quality, risk and resources.
3. Produce a work breakdown structure for all activities and Gantt Chart to provide timeframes
and stages for completion and to meet the objectives.
4. Create a short questionnaire or interview questions to complete with employees within the
organization. The questionnaire or interview questions should be related to the chosen topic.
Evaluate the reliability and accuracy of method used for gathering information and data.
5. Research at least one organization to see what type of Talent Management practice they have.
6. Research the value and benefits of Talent Management in creating competitive advantages.
7. Critically evaluate the project management process by giving detailed answers to all questions
in the weekly logbooks.
8. Weekly logbooks should be included in your portfolio.
The weekly logbook template can be found in the CMS BTEC material - 491 - Managing a
Successful Business Project folder.
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Pass Merit Distinction
LO1 Establish project aims, objectives and timeframes based on
the chosen theme.
LO1 & 2
D1 Critically evaluate the
project management
process and appropriate
research methodologies
applied.
P1 Devise project aims
and objectives for a chosen
scenario.
P2 Produce a project
management plan that covers
aspects of cost, scope, time,
quality, communication, risk
and resources.
P3 Produce a work breakdown
structure and a Gantt Chart to
provide timeframes and stages
for completion
M1 Produce a comprehensive
project management plan,
milestone schedule and project
schedule for monitoring and
completing the aims and
objectives of the project
LO2 Conduct small-scale research, information gathering and data
collection to generate knowledge to support the project
P4 Carry out small-scale
research by applying
qualitative and quantitative
research methods appropriate
for meeting project aims and
objectives
M2 Evaluate the accuracy
and reliability of different
research methods applied
Contents
I. Introduction..................................................................................................6
II...........................................................................................................................6
 Project Charter.............................................................................................6
Purpose................................................................................................................6
Objectives............................................................................................................7
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2.1 Milestone.....................................................................................................7
2.2 Risks..............................................................................................................7
2.3 Stakeholders.................................................................................................8
 Project Plan...................................................................................................9
2.2.1 Work Breakdown Structure....................................................................9
2.2.2 Gantt Chart.............................................................................................10
2.2.3 Resources.................................................................................................10
2.2.5 Quality.....................................................................................................11
 Survey..........................................................................................................11
 Weekly Log Book........................................................................................13
Project Logbook Template..............................................................................13
III. Conclusion..................................................................................................14
Project name: Performance Management
I. Introduction.
Currently in corporations, there are always difficulties that newcomers are facing, even for
long-term people, so today the company proposed a project to explore issues that employees
still have often encountered.
II.
 Project Charter.
Purpose
The purpose of this survey is to find out about the performance management problem employees
face. Since then, the group will find solutions to help employees.
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Objectives
This project will be surveyed on 150 employees working in the company and new and old people
and for the most accurate assessment, the survey must get opinions to evaluate over 100
employees to evaluate true. What are the problems the company has encountered and from then
on what is the common goal to be solved and also to take timely measures.
II.1 Milestone.
Milestone
Activities Time
Set goals and purposes for the survey 26/11/2020
Project Planning 1/12/2020
Create a form 2/12/2020
Give questions in the survey form 3/12/2020
Print Survey form 5/12/2020
Give it to employees 7/12/2020
Collect survey form 15/12/2020
Check and identify problems 17/12/2020
Results 24/12/2020
Report 26/12/2020
2.2 Risks
Category Risk Description Solution
Schedule Time was a bit too
fast for the staff
counting votes
Maybe they will make
a bit of a mistake in
the process of earning
votes because they are
being pressured by
so give the counting
staff a little more time
so things don't go
wrong
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time
Budget Lack of money may be more
expensive in the
process of creating the
survey than they
expected
It is advisable to
count additional cases
that may arise cost
more money than they
expected, or find
cheaper options
Technical Reference on the
paper, could not be
back up
We are not sure if this
will continue to be
resolved when this is
resolved, so we need
to save each case.
When done on paper,
we need to save it on
the computer or
somewhere to save, if
we do not need to do
survey later.
2.3 Stakeholders
Role DE Responsibility Level
Project Managers Menagement of
project
They must define the
purpose and purpose
of this survey form.
They themselves have
to ask questions for
their employees to
answer, so that they
can identify the
problems their
employees are facing.
High
Project Staff Human Resource
Department
They have a rather
important role
because they will be
the ones who print the
samples, distribute
them to the
departments in the
company and collect
them, in the end, the
person who has to
give the final results.
Medium
Employees Employees in
company
Employees do the
survey
Low
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CEO Head in company The last person to
decide on the method
High
 Project Plan.
2.2.1 Work Breakdown Structure
Work Breakdown
Number Steps Description
1 Planning 1.1 Set the goal and purpose
1.2 Project Planning
2 Survey 2.1 Create a form
2.2 Give questions in the
survey form
2.3 Print survey
2.4 Give and collect it
3 Analysis 3.1 Check and identify
problems
3.2 Analyzing and give
results
3.3 Report to CEO
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2.2.2 Gantt Chart
2.2.3 Resources.
Budget:
The budget provided for the project should not exceed $ 1000
Labour:
Project manager:
 Person: 3
 Salary: 50,000 VND
 Total time work: 24 hours
 Total to pay: 3,600,00 VND
Staff Print, Give and Collect:
 Person: 3
 Salary: 30,000 VND
 Total time work: 5 hours
 Total to pay: 450,000 VND
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Staff Check and Analysis:
 Person: 3
 Salary: 20,000VND
 Total time work: 7 hours
 Total to pay: 420,000 VND
Total of Labour: 4,470,000 VND
Equipment:
Print form:
· Quantity: 150 survey forms
· Cost for each : 2,000 VND
· Total cost: 300,000 VND
Travel expenses (oil, carry form): 50,000 VND
Total of Equipment: 350,000 VND
2.2.5 Quality
To evaluate the success and failure of the project and ensure the reliable quality of the survey, we
set the criteria like these:
 Leading the staff to have the most honest answers.
 Collect at least 100 survey samples per 150 employees
 The survey form ensures it is fully distributed to 150 Toyota employees.
 Also have to hand over the survey to the employee on time and return it as scheduled for
the company to quickly grasp and process more quickly.
From the above criteria, leaders will base on and evaluate each difficulty that employees face
without worrying about their employees playing games or asking for anything. Just needing staff
to answer honestly and submit on time is considered successful in this project.
 Survey
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 Weekly Log Book
Project Logbook Template
+ Update on weekly research/tasks achieved:
- In the past 1 week, this project management team seems to be 90% complete, the rest we just
have to print and distribute to employees in the public, to keep up the next step and on time as
prescribed by the company.
+ Any risks and/or issues identified?
- When in the process of planning the project, we have also estimated the possible risks such as
staff responding incorrectly or submitting late compared to the regulations .... so we also took
precautions. before those cases.
+ Problems encountered:
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- Initially we created this project in a rush time only 4 days to create the project, but such a time
sure we could not manage in time so the management helped me extend 3 more days Again it
would be like 1 week for us to complete the perfect survey.
+ What have you learned about yourself through your work?
- What challenges us the most is how we have to choose questions to get our employees to
answer honestly and reduce the pressure on our employees. I mean, our staff understand that
this is a survey to help employees work in a better environment, without any malicious intent.
This makes them more comfortable with a sincere answer.
+ Project plan status to date:
- After 1 week of working on the project, we are sure that our goals and purposes have gone in
the right direction. We just hope that a few weeks later the staff will do their part and submit
them on time, but most importantly, we hope that their employees will all be honest so we
understand what they want. and what are the eyes for us to promptly repair and improve the
working environment.
III. Conclusion
There are always difficulties in the company, be it big or small, so it is recommended that
leaders survey their employees every year. Doing such surveys can prevent current and future
difficulties, from which employees in the company will be joined together and create higher
efficiency.
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