Annual Dinner Event Planning Report

This assignment requires students to create a comprehensive report on the planning and execution of an annual dinner event. The report should cover various aspects such as organizational analysis, event description and timeline, cost analysis, attendee feedback, and media coverage. It also includes identifying and addressing problems faced during the event planning process.

Running head: BUSINESS COMMUNICATION
BUSINESS COMMUNICATION
Name of Student
Name of the University
Author Note

1BUSINESS COMMUNICATION
Staff Invitation
Sophie Brown
Client Management Officer
Commonwealth Bank
201, Sussex Street
Sydney
Dear Ms. Sophie,
This is an invitation to the employees of the Commonwealth Bank for the annual dinner event. The
venue for the dinner is the Westin Hotel at Martin Place, Sydney. The event will be held on
December 1, 2018 from 6:00 p.m. to 11:00 p.m. in the evening.
The dinner will be attended by the bank’s board of directors and the team of management. They
would be present at the dinner to express sincere appreciation on their part for your sincere and
hard work and for your generous contribution to the success of the bank. It is believed that the
annual dinner would provide you with opportunities to get acquainted with your peers and the
bank’s management team.
Since the event is organizational, it is requested that you attend the party in a Black Formal Attire.
The event will start by inauguration followed by the speech of the chief guest. This will be followed
by a cultural program and a three course dinner. There is also an arrangement of entertainment
programs including dancing, stand-up comedy and a symphony orchestra.
Kindly acknowledge the acceptance of this invitation and inform Mr. Lucas Smith within October 22,
2018 if you are unable to attend the event. You can call him on 02-93786000 or email him at
[e-mail].
We look forward to meeting you at the event.
Regards,
Daniel Jones,
Communications Manager
Commonwealth Bank

2BUSINESS COMMUNICATION
Special Guest Invitation
Clover Moore
Lord Mayor of Sydney
The Office of the Lord Mayor
483, George Street
Sydney
Dear Lord Mayor,
I am writing this invitation to you on behalf of the Commonwealth Bank to invite you to speak to our
members on our annual dinner event.
The annual dinner event is planned to be held on December 1, 2018 from 6:00 p.m. to 11:00 p.m.
The venue details for the annual dinner is the Westin Hotel at Martin Place, Sydney. We are hoping
that you would be available to meet and speak on the evening of the annual dinner to our members.
The annual dinner event is an opportunity to bring all our employees and members together. The
aim of the dinner event is to appreciate the sincere work of our employees throughout the year and
to acknowledge their contribution to the success of the bank. The event will comprise many
segments. The event will start with an inauguration ceremony, following which is organized a short
cultural program. Following the cultural event, is organized a three course meal. We have also
organized an entertainment program including a dance performance, stand-up comedy by a popular
comedian, and a performance by a symphony orchestra group.
We hope you will accept our cordial invitation and decide in favor of it. We are earnestly expecting
to see your presence in the event. It would be my pleasure to answer any queries you might have
regarding our annual dinner event and can be reached on telephone: [phone] and email:
[e-mail].
Regards,
Daniel Jones,
Communications Manager
Commonwealth Bank

3BUSINESS COMMUNICATION
Progress Report to Chief Executive Officer
William Thomas
Chief Executive Officer
Commonwealth Bank
201, Sussex Street
Sydney
Dear Sir,
This is to provide you with a progress report on our annual dinner event that is to be held on
December 1, 2018 from 6:00 p.m. to 11:00 p.m. The project report is updated as on August 10, 2018.
Progress
Regarding the annual dinner event there are certain progress that has been made. We have
identified the objective of the annual dinner event as an endeavor to appreciate and acknowledge
the employees’ contribution towards the success of the bank. The objective has also been identified
as an opportunity to bring the members of the organization together. We have been successful in
deciding on and reserving the venue for the event. The venue decided is the Westin Hotel at Martin
Place. We have also been successful in preparing a list of guests to be invited to the event. We have
planned that the entertainment program will include a dance performance, a stand-up comedy
performance and a performance by a symphony orchestra group.
Plans
The plans that are yet to be carried out for the event are listed in this section. We are yet to receive
confirmation for attendance from the guests. On receiving the attendance confirmation, we plan to
make an estimate of the number of people attending the event. We plan to meet up with a few
caterers the coming week to prepare and organize our three course dinner menu. We have planned
to meet up with the decorators and the technological experts as well in the next week. We plan to
select our performers for the entertainment segment via an audition for which we will send out
advertisements via the traditional as well as social media.

4BUSINESS COMMUNICATION
Problems
The problems faced in the planning of our annual dinner event. There is scarce funding as
compared to our initial estimate for the successful execution of our event. There is also a
lack of coordination between a few departments involved in the event management. However, we
are looking into the problems and trying to mitigate the problems at the earliest.
Regards,
Daniel Jones,
Communications Manager
Commonwealth Bank

5BUSINESS COMMUNICATION
Report Structure for the Final Event
1. Executive Summary
This section will briefly summarize all the details that are incorporated in the report. It will be like a
brief outline of the whole report. This section will also include the purpose, the aims, and the
objectives of the report.
2. Organization Analysis
This section will include details about the organization including its vision, mission, objectives,
values, growth and success reports, and the organization’s policies, programs, and initiatives.
3. Event Analysis
This section will include the description and details of the event such as the purpose, aims and
objectives of the event, the number of people that attended the event, the special guests of the
event, the activities covered in the event, the feedback of the attendees. The section will also cover
the timeline of the event starting from the planning of the event to the final day. The section will
also include the media coverage of the event.
4. Cost Analysis
This section will cover the cost analysis of the event, that is the total amount of money spent on the
planning and execution of the event. This section will include details of the total amount of money
spent on the event amenities such as food, decorations, venue and other miscellaneous facilities
required for the successful execution of the event. This section will also cover the source of the
funds for the event.
5. Conclusion
This section will present a brief conclusion and the possible scenarios of the event including the
extent to which the event was satisfactory.
6. Acknowledgement
This section will include a note of gratitude and acknowledgement addressed to all who made the
execution of the event a success.

6BUSINESS COMMUNICATION
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