The Importance of Collaboration Information System Report

This report examines the significance of a Collaboration Information System (CIS) within organizations. It emphasizes improved communication, including better conferencing and coordination, facilitated by various collaboration tools. The report details both synchronous tools like WebEx Meeting Centre and asynchronous tools like Learning Management Systems (LMS). It also covers file-sharing processes using tools like MS Word, Excel, and Project, along with task management using tools like Hibox. Furthermore, the report highlights the competitive advantages of implementing a CIS, such as reduced communication gaps, enhanced teamwork, and efficient scheduling. The report includes references to relevant academic sources.

ORGANIZATIONA
L
COLLABORATION

Importance of Collaboration
Information System
Importance of implementing Collaborating Information
system: -
• Communication process gets better
• Better conferencing process
• Better coordination

Collaboration tools bettering team
communication
Major benefits in communication process are: -
• Creating a workflow
• Enhance the chat platform
• Schedule meetings
• Personalized video meeting

Syncronous and Asyncronous
tools
Syncronous tools: -
1. WebEx Meeting Centre 2. Adobe Acrobat Connect
3. IBM Sametime
Asyncronous tools: -
1. LMS 2. Google Wave 3. Elluminate

Sharing files
The process of sharing files: -
MS. Word, MS Excel: Usage of mails
MS Project, MS Visio:
• Zipping the file
• Mail the Zip fil

Sharing task list of team
members
The tool that can be considered: -
• Hibox
Method that can be used: -
• Inclusion of files
• Description of the file shared
• Transparent task description

Competitive advantage of using
collaboration IS
The competitive advantages that are considered are -
• Will be decreasing the communication gap
• Better the team work
• Better the scheduling process

References
Faraj, S., Sayegh, K., & Rouleau, L. (2017). Knowledge collaboration in organizations: From
information processing to social knowing. In The Routledge companion to management information
systems (pp. 370-386). Routledge.
Karanasios, S., Cooper, V., Balcell, M. P., & Hayes, P. (2019, January). Inter-organizational
collaboration, information flows, and the use of social media during disasters: a focus on vulnerable
communities. In Proceedings of the 52nd Hawaii International Conference on System Sciences.
King, R. J., Garrett, N., Kriseman, J., Crum, M., Rafalski, E. M., Sweat, D., ... & Cutts, T. (2016). Peer
Reviewed: A Community Health Record: Improving Health Through Multisector Collaboration,
Information Sharing, and Technology. Preventing chronic disease, 13.
Rakhmasari, A. A., & Anwar, D. (2017). An Analysis and Design of a Virtual Collaboration
Information System of the Jamu Supply Chain Network Based on a Fair Adaptive
Contract'. Proceedings of MICoMS, 539-545.