Project Charter Information 2022

Project Charter
University Café Control System (UCCS)
Contract 2019-07
2.3.1 PROJECT
INFORMATION
2.3.1.1
Sponsor Name & Title Please fill
2.3.1.2
Sponsor Contact
Information
Please fill
2.3.1.3
Project Manager Name
Please fill
2.3.1.4
Project Manager Contact
Information
Please fill
Project Charter Version Version # Date
(MM/DD/
YYYY)
Comments
(Draft, Signed,
Revised etc.)
V1.1.1 24-03-
2020
V1.1.2 27-03-
2020

PROJECT
NAME:
University Café Control System
DEPARTMENT/
UNIT:
Student Services Unit
PREPARED BY: Project Manager
DOCUMENT PURPOSE
The Project Charter documents the formal conversation between the Project
Sponsor and the Project Manager/Team Leader, including identifying metrics of
success for the project. Once approved, the Project Charter communicates the
current agreement between the Project Sponsor and the Project Team throughout
the lifecycle of a project. The Charter provides a high-level overview of the project
including the definition of project success, and project resource (people and funds)
requirements.
Requests and additions to the project scope are considered “out-of-scope” for the
current project. When a scope change is required, document a change request that
includes an impact analysis of project cost, resources, schedule, and risk. The
Project Sponsor then formally approves the scope change request. The project
manager will retain additional documents that provide detail on the management of
the project, including a communications plan, an issues log, a risk log, a change
management plan, a budget, and a work schedule.
REVIEW & APPROVAL
(The Project Sponsor’s signature indicates approval of the Project Charter and
acceptance of the Sponsor’s responsibilities identified in the Project Charter. The
Project Sponsor’s signature also authorizes the Project Manager and Team to use
the identified resources to proceed with the detailed planning and execution of
the project, using this charter as guide.)
Project Sponsor(s)
Name
Signature Date
Please fill Please fill 27-03-2020
2.3.2 PURPOSE & GOALS
(Describe the current challenges and opportunities that the project is addressing.
In your response, please be sure to answer the following four questions:
•
What problems will be addressed by the project?
•
What goals will be achieved by the project?
•
What benefits will the project deliver and which constituencies will receive

these benefits?
•
How does the project align with the strategic priorities of the campus,
college, school, or unit?)
• The problem addressed in the project is related to that the cuisine
passengers are not receiving food and drinks all the time they desired.
• The goals of the project plan is to roll out the services of dining of café by
starting of January 2020.
• The University Café Control System is developed for the entry exit in 24
hours dining café which benefits Cuisine A to serve their customers round
the clock. All food as well as drink is to be included into annual residential
fee.
2.3.3 SCOPE
(Describe the scope of the project. The scope defines the boundaries where the
project begins and ends. The scope describes what will be delivered including
where, when, and how. It describes the services, functions, systems, solutions, or
tangible products that are approved by the Sponsor(s) to be created during the
course of the project, as well as the business process impacts.
The scope of the university café control system is to serve and prepare food and
both of them are to be handled by the cafeteria employees. There is tracking of
quality as well as quantities of the food items for the customers. It helps to serve
food to people when the food providers are not present.
The functional requirements of proposed system is that for kitchen control, the
recording system is required for some sort and it is part of the task.
2.3.4 OUT OF SCOPE
(List any deliverables including services, functions, systems, solutions, or tangible
products that the sponsor has determined to be outside of the project’s scope. It
may include specific deliverables to be created during a future project.)
 Most of people are not aware of how to use the café control system as
training is not provided to them.
 Quality checklists and performance measurement
 On-going business improvement services
The list of the project deliverables are listed as:
 Project report
 Budget and schedule report
 Implementation plan
 Project status report

items goods sold.
3 Cash flow Measure amount of
money going out as
well as in of the cafe
On
regular
basis
The goal is achieved to
assess how much of
the cash they have on
hand to determine the
profit and loss of
implementing the
university café control
system.
4 Percentage of
labor cost
Measure the cost
against the sales to
get a proper
measurement of
managing the
outgoings of
restaurant
On
regular
basis
The goals are
achieved that the
project meets with its
total target of product
selling.