Construction Waste Management Conference

This assignment details the planning of a conference focused on addressing construction waste management. It includes a form for speakers to submit their topics and concerns related to waste issues in construction. The guide emphasizes collecting data from speakers to develop sustainable solutions and raise awareness among stakeholders in the industry.

Running head: ORGANIZING A CONFERENCE
Organize a conference
Name of the Student
Name of the University
Author note

1ORGANIZING A CONFERENCE
Table of Contents
Introduction......................................................................................................................................3
Discussion........................................................................................................................................3
Selection and explanation of the purpose of the topic chosen.....................................................3
Identification of the most appropriate style for the conference...................................................4
Design of a checklist that could be used to assist in assessing a conference venue....................5
Agenda for the conference...........................................................................................................7
Call for papers for the conference...............................................................................................8
A confirmation letter that could be sent to selected speakers....................................................10
Registration Form..........................................................................................................................13
Press release for your conference..................................................................................................15
Letter to be sent to attendees once they have registered for and paid in full for the conference...16
Outline of the procedures established to ensure swift facilitation of registration at the venue.....17
A form that speakers could complete to outline their conference requirements...........................18
Conclusion.....................................................................................................................................19
Reference List:...............................................................................................................................21

2ORGANIZING A CONFERENCE
Introduction
A conference can be defined as a meeting of a group of individuals who confer about a
certain topic. An organization held conferences chiefly to achievecertain goals which are either
short-term or long term aims of the company (Zaman, 2014). A conference not only acts asa
catalyst for change, but also offers a bonding between the employees and the managers. Apart
from this, an effective conference can easily solve various issues of an organization along with
providing various opportunities that can lead to a prosperous future of the organization. In this
report, several activities that are required to conduct a conference for X company, have been
performed. X Companywhich is a well-known construction organization of Australia, is recently
losing its consumer loyalty due to improper disposal of constructional waste. The company has
also received governmental notices for illegal dumping of waste. Hence this conference is
performed to find out necessary solutions that can efficiently solve the above mentioned
problem. In this report several activities related to conduction of the conference have been
performed.
Selection and explanation of the purpose of the topic chosen
Considering the fact that the purpose of the topic of the conference chosen is waste
management in construction industries of Australia, the chief reason behind choosing this topic is
to minimize the burning issue of increasing water, environment and soil pollution in the country
due to the above mentioned topic. According to the Department of sustainability, Australia, on
2008-9, a total of approximately 19.0 million tones of demolition and constructional waste had
been generated in Australia (Yuan, 2013). Out of the mentioned waste, only 10.5 million tons
were recovered and recycled. Hence the Australian government is taking initiative to reduce

3ORGANIZING A CONFERENCE
constructional waste with the help of several regulations that have framed the building material
market. Therefore, construction waste management is important to pass the City and health code
that exists specially to assure that wastes are managed in anecofriendly way. Besides that, proper
construction waste management also ensures the safety of the construction site. It also ensures
favorable impression of the consumers and environment protection.These are the chief purposes
behind choosing construction waste management as the topic of the conference conducted by the
constructional company, X Construction Limited.
Identification of the most appropriate style for the conference
As being stated earlier, the chief reason behind this conference is to find out ideal
methods for construction waste disposal, the appropriate conference style for this conference will
be ‘problem-solving’ style of conference. While conducting a problem solving conference, focus
of the conference should be development of strategies and plans to solve the present issue and
successfully navigate the future. There are three major steps of conducting the above mentioned
style of conference (Angouri, 2012).. While the first step involves identification of priorities and
scope, the second step includes identification of the threats and opportunities. In the final step,
possible solutions are brainstormed, evaluated and agreed upon. Considering the fact that the
primary goal of a problem solving conference is to take a decision based on the discussion,
wrong action, if chosen, can be highly demanding (Bardach & Patashnik, 2015). Therefore, the
X Company needs to abide by the following suggestion to prevent severe loss in the future:
1. The company should agree to the most optimal measures recommended to deal with
waste management. The measures should involve detailed research so that the
solution can provide prolonged benefits.

4ORGANIZING A CONFERENCE
2. The speakers of the conference need to provide a clear overview about the current
situation of construction waste management of the company X as well as providing a
detailed information about the issues that the company is facing.
3. The participation of the employee is also highly required to find the optimal solution
of the above mentioned issue. The employee invited in the conference should be
comprised of two groups. The first group should include employees who are directly
faced the waste issues while working in the constructional ground. The second group
involves employees who will be impacted by the decision taken.
Design of a checklist that could be used to assist in assessing a conference venue
Chosen Venues: Cliftons C-Suite (Venue A), Cliftons Sydney Margaret St.(Venue B)
Necessary Criteria Venue A Venue B
1. Is the venue close to
the airport and
Workplace?
 
2. Does the venue contain
comfortable chairs and
tables that can provide
all day comfort?
 
3. Presence of ideal
natural as well as
artificial lights in the
selected conference


5ORGANIZING A CONFERENCE
room?
4. Presence of necessary
technological
equipments required
for the conference.
 
5. Presence of back-up
power supply in case
of accidental power
cuts

6. Does the venue
specialize in
conference services?
( Families or wedding
can be distracting to
the conference)

7. Does the selected
venueallows sole
occupancy for the
hired period of time?
 
8. Does the venue allows
privatedining?
 
9. Are their any issues
with uneven floors or

6ORGANIZING A CONFERENCE
chances of tripping
hazards?
10. Is the rate exclusive
that is a complete
package or are there
any extra?

11. Is the overall expense
of hiring the venue
within the budget?

Figure 1: Conference Venue Checklist
Source (Created by the author)
From the above checklist, it can be clearly understood that Venue A that is Cliftons C-Suite
should be selected in order to conduct the conference.
Agenda for the conference
Date of the conference: 13/ 2/ 2018, Venue: Cliftons C-Suite
Time Agenda
8:00 am to 9:00 am Registration and reception
9:00 am to 9.30 am Continental breakfast
9:30 am to 10: 30 am Opening ceremony and welcome of the chief
speakers.
10:30 am to 11 am Break
11:00 am to 12 o’clock Presentation of the Waste management issues faced

7ORGANIZING A CONFERENCE
by Company X.
12 o’clock to 12:30 pm Lunch break
12:30 pm to 1 pm Presentation of the solutions suggested by the
Speaker 1
1 pm to 1:30 pm Presentation of the solutions suggested by the
Speaker 2
1:30 pm to 2 pm Presentation of the solutions suggested by the
Speaker 3
2 pm to 4 pm Discussion with the employees and stakeholders
4 pm to 4:30 pm Break
4:30 to 5:30 Continuation of the discussion and selection of the
optimal solution.
5:30 to 6:30 Closing ceremony
Figure 2: Agenda of the conference
Source (Created by the author)
Call for papers for the conference
Name of the conference: Managing Construction Waste in an Eco-friendly Way
Conference Date: 13/2/ 2018
Conference website link: www. Xcompany.com.au
It is a pleasure to invite you to Managing Construction Waste in an Eco-friendly Way
. The above mentioned conference is organized by X construction limited and the venue of the
conference is Cliftons C-Suite and the conference will be conducted on 18/2/2018.

8ORGANIZING A CONFERENCE
X Constructional organization is an 5 years old leading constructional company that have
gained popularity for its successful deliverance of project across Australia. The company has
already completed 750 projects valued in excess of $2 billion. Recently, the company is facing
issues with its construction waste. The above mentioned conference is conducted in order to deal
with this issue and find out an eco-friendly way to deal with the construction wastes.
The theme of the Managing Construction Waste in an Eco-friendly Way is ‘Making Australia a
better place to reside’.
Topic of the conference:
The conference topic is ecofriendly way to manage the solid wastes that are generated while a
construction is going on.
Organizing committee:
Name Role in the Organization
Mr. X Chief Executive officer
Mr. Y Managing Director
Mr. Z Project Director
Mr. A Quality Manager
Mr. B Financial Team
Mr. C Designing Team
Mr. D Legal Manager
Mr. E Project Supervisor
Mr. F Project Coordinator.
Figure 3: List of the organization committee

9ORGANIZING A CONFERENCE
Source (Created by the author)
For any type of enquiries regarding the conference, please contact: www. Xcompany.com.au
We are looking forward to see you at Managing Construction Waste in an Eco-friendly
WayConference on the above mentioned date and venue
Sincerely,
Mr. X
(Chief Executive officer)
A confirmation letter that could be sent to selected speakers
Date: 18/1/2018
Name of the speaker 1: Mr. Y
Name of the Company: X Construction Limited
Dear Mr. Y,
The organization thanks you for agreeing to deliver speeches at the Managing Construction
Waste in an Eco-friendly Way Conference conducted by the X Company. It can be surely stated
that your presence will enhance the experience of all the attendees of the conference. The
intention of this letter is to provide the necessary information of th conference and our basic
expectations from you.
The necessary information is enclosed in the tentative agenda provided with the research.
You are scheduled to speak on various strategies that involveeco-friendly ways to dispose

10ORGANIZING A CONFERENCE
construction wastes at 18/02/2018 within the time range of 30 minutes. The scheduled time for
you on the above mentioned date is 12:30 am to 1:00 am. A list of probable questions will be
sent to you to review at your convenience. Depending on the arrival time of the speakers, the
company will be able to arrange a social event for the speakers and some of the planning
committee members.
The company will like to print a brief biography of all the speakers in the conference
program. Therefore, the necessary information is required within 5/2/2018. The biography needs
to be within a word range of 100-150 words and should be written in third person.
In case of an query related to the conference, feel free to contact usthrough our official email.id,
[e-mail] contact Mr. X in the given phone number 123456789.
Sincerely,
Mr. X
(Chief Executive officer)
Enclosures
Identification of the target audience for the conference
It is essential for the organizer of the conference to ensure that they are properly able to
identify the required target audience of the conference. An effective conference need to have
diverse range of audience that will help in the process of decision execution at various levels (Lo
et al., 2015). For the given chosen conference, related to the construction waste management the

11ORGANIZING A CONFERENCE
chosen target audience need to include construction engineers, who are responsible for
implementing the initial plan of the construction work.
The waste control team along with the construction supervisor also need to discuss about the
issues that are encountered for the waste management activities. The ecological experts also need
to take part in the conference discussion, who can give valuable advice about the eco-friendly
materials that can be used in the construction work. Other stakeholders like the disaster
management experts also will highlight about the backup plan that would be included within
construction plan.

12ORGANIZING A CONFERENCE
Registration Form
Full Name: _________________________________________________________________
Address: ___________________________________________________________________
(Street Address)
____________________________________________________________________
(Street Address Line 2)
City: __________________________ State/ Province___________________
Postal Code: ______________________
Phone No: _________________________ Email_________________________
Registration Cost
Full Conference Registration: $60 (Morning, Afternoon and Evening Shift)
Morning Shift: $10
Afternoon Shift: $30
Evening Shift: $ 20
Mode of Payment:Deposit Cash Check Online Payment
Food You Want in the Conference: Veg Non Veg:
Any other Special Requirements or Suggestions you have can be mentioned below
_____________________________________________________________________________

13ORGANIZING A CONFERENCE
Registration Form
Evaluation Survey Form
1) Rate your Level of Satisfaction
Excellent Satisfactory Poor N/A
 Registration Package
 Opening Session
 Presentation of Keynotes
 Diversity of the Topics
 Exhibition of Vendors
 Meeting Rooms
 Quality of Speech Delivered
 Quality of the Meals
 Overall Experience
2) Which is the most valuable part of the conference?
___________________________________________________________________
3) Does the conference cover all the relevant topics?
_____________________________________________________________________
4) What type of Speakers more could have been included within the Conference?
____________________________________________________________________
5) What relevant topics will you like to hear next time?
____________________________________________________________________
6) What types of Vendor will you like to see next year?

14ORGANIZING A CONFERENCE
____________________________________________________________________
7) Any other additional Comments
_____________________________________________________________________
From the evaluation forms, it is possible to estimate the quality and the outcomes of the
conference. As the audience will provide their individual opinions, most of the issues within the
constructional work can be highlighted. The important points that are discussed within the
meetings can also help within the possible solutions. Most of the important issues that are
discussed within the conference can be used to decide upon the future planning.
Press release for the conference
Company X Conference for Waste Management
From CEO
Forum Discussions about the negative effects of the Constructional Wastes
Date: 13/ 2/ 2018
Venue: Cliftons C-Suite
The X Construction Company is taking a big step ahead for dealing with the issues of
constructional wastes. In the past many years, our company has been able to expand the business
due to increased number of constructional activities. Nevertheless, in the due course our
company has faced several allegations for disposing of the wastes thereby increasing the
environmental pollution.

15ORGANIZING A CONFERENCE
In order to discuss the issues and bring about change in the constructional wastes
management we are discussing the matters in the upcoming conference.We will also discuss the
challenges that are generally encountered within the process of waste management in
construction work.
We are inviting all group of stakeholders that are involved in construction activities so
that they get the opportunity to express out their opinion. We will also take papa consultancy
from ecological experts and engineers, which will help in the matter of implementing innovative
techniques in all future construction activities.
Sincerely,
Mr. X
(Chief Executive officer)
Enclosures
Letter to be sent to attendees once they have registered for and paid in full for the
conference
Company X Conference for Waste Management
From CEO
Forum Discussions about the negative effects of the Constructional Wastes

16ORGANIZING A CONFERENCE
Date: 13/ 2/ 2018
Venue: Cliftons C-Suite
We are happy to announce you that your process of registration has been successful. We
also want to show our appreciation from the management of Company X for showing your
interest in participating within the conference. In the given context, we encourage you provide
your valuable suggestions about the matter related to construction on waste management. Being
a part of the stakeholder in construction industry, you surely must have gained valuable
experience. You have also faced issues that is mainly caused due to the excessive amount of
construction wastes.
We highly encourage you to bring about all the issues that can be raised during the
conference and help us to provide alternative solutions for the construction work. After
implementation of alternative policy in the construction work meaning of you will surely face
several issues. This is mostly due to the change in the orientation of construction work. We will
also discuss all type of possible issues that can be faced after the process of change is
implemented in the construction activities.
We deeply request all the participants strictly follow all the rules and regulations of the
conference. All the participants must provide the speech in optimized manner, which will
provide opportunity to the speakers to put forward all of their important points. All the
participants need to listen carefully to the viewpoints of the others so that all the stakeholders are
able to work coordination and deal with the common issues. Finally, we deeply request all the
participants to understand our present conditions and take necessary measures at individual
levels.
Sincerely,

17ORGANIZING A CONFERENCE
Mr. X
(Chief Executive officer)
Enclosures
Outline of the procedures established to ensure swift facilitation of registration at the
venue.
For the organizer of the conference, it is highly essential to ensure smooth process
registration. This will allow all the participants and the stakeholders of the confidence to ensure
smooth functioning of the conference. Special person need to be allocated, who will have the
level of expertise to swiftly perform all the operational activities required in the registration
process.
Proper guidelines need to be provided by the organizer that will help to deal with the issues
related to delay.
Choice of the suitable venue is also essential, which can help the participants to easily access the
registration service for the conference. One of the essential activity of registration is to collect
the fees. Hence, proper account management activity is also necessary for swiftly executing the
overall registration process.
The organizer of the confidence also need to have proper coordination with the event manager.
This will ensure that the entire process of registration is being executed properly.

18ORGANIZING A CONFERENCE
A form that speakers could complete to outline their conference requirements
All the speaker need to be given a proper guideline, which will help them to provide their
speech and share ideas in a systematic manner. The organization need to ensure that all the
speakers get proper opportunity and timing to express their thoughts about the subject. It is
therefore essential to provide them with a form, where they could mention all the requirements
and communicate properly with organizer. The data collected from this application can help in
the process of implementing measures by processing a devising a common solution. It will
therefore be possible to consider the viewpoints of every experts of the meeting. The viewpoints
can therefore help in the matters of implementing innovative techniques within the constructional
work.
Form for the Speakers
1) What are the issue that you have faced in the construction works?
2) What are the important points that you would like to share in the conference?
3) What are the issues that you may face as new and alternative products are used in the
construction activities?