Assignment on Project Planning JKB Bloggins Ltd

Added on - 21 Apr 2020

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Running head: PROJECT PLANNINGProject PlanningName of the student:Name of the university:Author note
1PROJECT PLANNINGTable of ContentsTask 1...............................................................................................................................................3Task 2...............................................................................................................................................51.Introduction..............................................................................................................................52.Required Activities...................................................................................................................63.Skills and competencies of the project manager......................................................................74.Project Management Process....................................................................................................94.1 Strategic planning................................................................................................................164.2 Organizational planning.......................................................................................................164.3 Other processes....................................................................................................................165.Concerns in project management...........................................................................................176.Budget Timeline.....................................................................................................................187.Project Life Cycle Stages.......................................................................................................198.Leadership..............................................................................................................................20
2PROJECT PLANNING9.Control Problems....................................................................................................................2110.Conclusion..........................................................................................................................22Reference.......................................................................................................................................23Appendices....................................................................................................................................28
3PROJECT PLANNINGTask 11.The type of project that is identified in task 2 is market driven project as it is producing a new product in response to themarket need(Bates et al. 2015).The reason behind selecting this project is that the company JKB Bloggins Ltd is expandingits business with the use of new technology in UK.All the operational activities of the company deal with the supply in globalcar manufacturing plants. This was suitable because the manufacturing projects are intended to deliver equipments ormachineries associated with vehicles or automobiles. The finished output might be built on the basis of the customer demandand the project can get the internal funding from the company itself for the designing of a new product and increase in sale.2.Scope management is the necessary work required for the delivery of the project (Burke 2013). As per task 2, project scopemanagement will involve the methods for increasing competitiveness in the market by ensuring new machinery andtechnology.The tools that can be used for collecting requirements are facilitated workshops of group creativity techniques,brainstorming and group decision making techniques and so on. Specifically the group decision making will be useful in thisaspect.3.If a Gantt chart is used for critical path analysis then there is a chance that it could either make or break a project. Gantt chartsare able to schedule the activities and keep a record of the progress of the project as per the deadline. It can be considered as aneffective tool which reflects the starting and ending dates of the individual activities in the form of a horizontal bar graph(Chipulu et al. 2013). But the most important thing is to make a list of all the activities and the time required for completingthose in the course of the project.
4PROJECT PLANNING4.There are certain factors which can determine that the project in task 2 was successful or not. The most important factor isschedule which looks into the requirement of deadline or if the project is related to some other topic (Wearne 2014). Theschedule takes care of the fact that the project was completed on time or not. The scope factor considers what is required to getthe work done in the timeframe. It can involve a list of ideas but act as the captain in driving the project forward. Budget is themost important factor for any kind of projects and it is important to take a not if the project had stuck to the budget at the endor not (Cicmil et al. 2017). Team satisfaction often gets unnoticed in project management but it is extremely necessary.Customer satisfaction and the quality of work are the other key factors which need to be on the positive side for making theproject successful.5.For managing changes to control the project in task 2 the first thing that needs to be done is defining a change request andgetting information about the change. The change needs to be evaluated according to the planning process of the quantity ofwork. Then it is appropriate to prepare a recommendation about the effectiveness of going forward with the change. This letsthe project sponsor take a decision about the incorporation of the specific change (Davis 2014).6.For recognizing the success of the project in task 2 the project manager will use the technique of performance measurementalong with the method of project evaluation. These are the two important aspects of project schedule control which let the teamassociated with the project to identify if a schedule is required for rectifying action (Bach 2014). Performance measurementtechniques include the process of performance reviews, trend analysis, earned value analysis and information distribution toolsand techniques. Performance reviews are the meetings conducted for tracking the project progress. Trend analysis helps in the
5PROJECT PLANNINGscrutinizing of the project outcomes for long term projects (Fleming and Koppelman 2016). Earned value analysis takes intoconsideration the scope, cost and schedule and the tools and techniques make the important information available to the projectstakeholders in a timely manner. Project evaluation process will recognize if the project was performed as per the plan and thushelp the project manager to maintain a brief and controlled schedule for the project. Thus it can be said that performanceimproves with measurement which increases with the process of giving feedback (Marion, Richardson and Earnhardt 2014).Task 21.IntroductionThis report is based on the analysis of JKB Bloggins Ltdwhich is going to open a fullyfunctional factory plant with newtechnology machine and well-trained staffs.The scope of the project is topurchase and build a new manufacturing site in the north-east coast of UK. There will be shifting and using new technology machinery in the UK site for the new production.This is a companyin the automotive industry which excels in the designing and manufacturing of industrial textiles. The companies where they supplytheir products are the important suppliers to the different international car manufacturing plants. In 1980, this particular company hasstarted in the UK and has been successful since then. At present, the company is looking forward to increase their competition in themarket of global competitiveness (Flyvbjerg 2014). This particular project has a budget of 12 million pounds including the buying andmanufacturing of the site which will be directly located at the north- east coast of England because of the flexibility in all weather
6PROJECT PLANNINGcondition. Further, the report will look into the steps that will be taken by the newly appointed project manager for the supervision ofthis particular project. The project objective is to successfully complete the tasks required for the company within the given period oftime.2.Required ActivitiesTo cope up with the global competition in the market, the company JKB Bloggins Ltd has decided to expand with the introductionof new technology and machinery in the marketing site of UK (van den Ende and van Marrewijk 2014). The activities that need to beintroduced in the project are shifting of the new technologies and machinery from Asia which will need the training of the staffmembers and the procurement of new machines in Asia. The members of the project team will also be appointed from the existingstaff of JKB Bloggins Ltd and some members will be recruited from outside. The new members must get training for at least a year inAsia for gaining knowledge as well as experience so that they can provide strong support in the implementation of new technology(Ghaffari, Sheikhahmadi and Safakish 2014). All these activities will be carried out under the supervision of a project manager withina specific time in the allocated budget.List of activitiesDonePartiallydoneNot doneTools requiredTime limitOngoingreviewsPersonal orteam meetings2 monthsPeriodicinspectionsData gathering4 months
7PROJECT PLANNINGMilestoneevaluationAvailability ofimportantinformation6 monthsFinal projectauditAnalysis1 yearFig: Performance evaluation timelineSource: As created by the author3.Skills and competencies of the project managerIt is not enough for the project to be nicely oriented and sufficiently financed as it also requires the guidance of an experienced andskilled manager for the effective success. In the automotive industry it is impossible to think of a manufacturing project without thepresence of a project manager. But there is no specific definition of the project managers and his roles and responsibilities are notlisted definitely (Sears et al. 2015). He is accountable for administration of the project as well as managing the multi- million budgets.For this particular project the newly appointed project manager will possess the skills of effective leadership and negotiation.He needs to lead his team without being dominating and should use his negotiation skills for resolving conflicts these two qualities areconsidered to be important assets for a manager along with his skill of scheduling which will be beneficial in delivering projects in abetter way (Golini, Kalchschmidt and Landoni 2015). Cutting the cost is not a quality that is possessed by everyone but a skilled
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