Project Status and Control Report for Barwon Health Project Tender

This report provides information about the project status, Gantt chart, variance analysis, estimate at completion, cost summary, S curve, milestone report, event report, and project controls report for Barwon Health Project Tender. The report also includes controllable categories, configuration procedural outputs, and event-driven controls. The project is related to the storage and computer infrastructure of Barwon Health Project Tender.

PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
PPMP20010- Assignment 1
Part A
Project Status Report
1 PROJECT INFORMATION
Project name: Barwon Health Project Tender- Storage and computer
infrastructure
Date: 2/4/2018
Project ownership: Project Manager
Prepared by: (Please fill)
Distribution list: (Please fill)
2 GANTT CHART
WBS
# Task & Subtask 1 2 3 4 5 6 7 8 9 10
1 Planning of the
project
———
—
1.1 Analysing
requirements of
storage and
computer
infrastructure
—
1.2 Feasibility
analysis
—
1.3 Analysing
project risks
—
2 Hyper
Converged
Infrastructure
————
3 Virtual Desktop
Infrastructure
———————
—
4 – Microsoft
SQL
———————————
—
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PROJECT STATUS AND CONTROL REPORT
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Cluster/Farms
4.1 Incorporate
design, build
and deployment
—————
4.2 Taking the
design
considerations
—————
—
5 VDI Handover,
Testing and
Post
Implementation
—————
6 Testing of the
operations
——
7 Training —
8 Review of the
project plan
—
3 VARIANCE ANALYSIS (COST IN THOUSANDS)
Task & Subtask
Milestone
Status PV EV AC
Variance %
Schedule Cost
Planning of the
project
Completed 100 100 100 0 0
Analysing
requirements of
storage and
computer
infrastructure
Completed 25 25 25 0 0
Feasibility
analysis
Completed 50 50 50 0 0
Analysing project
risks
Completed 25 25 25 0 0
Hyper Converged
Infrastructure
Completed 50 50 55 0 -5
Virtual Desktop
Infrastructure
Completed 50 50 40 0 10
Microsoft SQL
Cluster/Farms
In progress 70 40 110 -30 -70
Incorporate
design, build and
deployment
Completed 30 30 50 0 -10
Taking the design
considerations
In progress 40 10 60 -30 -50
VDI Handover,
Testing and Post
Implementation
Not started 90 0 0 -90 0
Testing of the
operations
Not started 40 0 0 -40 0
Training Not started 50 0 0 -50 0
Review of the
project plan
Not started 5 0 0 -5 0
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Task Totals 455 240 305
4 ESTIMATE AT COMPLETION (EAC)
EAC = It is expected to total cost of completing all work expressed as the sum of the
actual costs to date and the estimate to complete.
= $(625,000/71)
= $880281.69
5 COST SUMMARY
The impact of cost on this particular project work is as follows:
Financial risks: The total cost for this project is $625,000 whereas the estimated cost to
complete is $996,094. Therefore, the Barwon Health Project faces of financial issues due
to increase into project budget.
Increase in maintenance cost: The cost required to maintain the Storage and computer
infrastructure for Barwon Health Project is more as compared to assumed budget. The
result is that the project faces difficulty into providing of maintenance services.
Increase into project budget: The project manager requires total budget of $996,094 to
complete the plan properly with concerning all the requirements of project. The problem
is that it is more than assumed budget. Due to increase into project budget, the health
service faces of financial challenges.
6 S CURVE
The S-curve for Barwon Health Project is as follows:
Figure 1: S-curve including PV, EV and AC
(Source: Created by author)
7 FORECAST COMPLETION DATE
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
Forecast completion date = the completion date for the project is 2nd April, 2018. It is
seen that schedule baseline is required to get proper accuracy with estimation which is
made for the project. The project performance is done by getting proper analysing of
schedule variance which is required to estimate the project completion time. Accuracy of
estimator is done by performing schedule baseline to record estimate as compared to
actual outcomes.
8 MILESTONE REPORT
Milestone Task
Scheduled
Completion
Projected
Completio
n
Actual
Completio
n Issues
Planning and
staffing project
37 days 37 days 37 days N/A
Hyper
Converged
Infrastructure
25 days 25 days 25 days N/A
Virtual Desktop
Infrastructure
30 days 30 days 30 days N/A
Microsoft SQL
Cluster/Farms
50 days 50 days 80 days Extra time is required to
incorporate design, build
and deployment, and taking
the design considerations
due to improper doing of
Microsoft SQL
Cluster/Farms.
VDI Handover,
Testing and Post
Implementation
30 days 30 days 120 days More time is required to
complete this phase as
estimation into planning
phase is not done properly.
Testing of the
operations
45 days 45 days 85 days Due to increase into testing
operations, extra time is
required to complete this
testing phase.
Training 15 days 15 days 65 days The workers are required
more time to become
familiar with development
of storage and computer
infrastructure. Therefore,
extra time is needed to train
them.
Review of the
project plan
30 days 30 days 35 days Extra 5 days are required to
review the project plan
properly for meeting with
client’s requirements.
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9 EVENT REPORT
Current Problem Potential Impact Corrective Action
Improper testing of the
storage and computer
infrastructure
When there is improper
testing of the storage and
computer infrastructure
operations, then various
technical issues are raised
in Barwon Health Project.
Proper testing operations
should be done so that there
are no such technical
challenges.
Improper training to the
staffs of health services
Due to improper training
facilities, the workers are not
able to work perfectly for
providing a better storage
and computer infrastructure
to Barwon Health Services.
Proper training plan is done
after the management team
identifies the training
requirements. The staffs
should be trained as per
required skills and expertise
needed for the project.
Improper estimation of
budget
Various financial issues are
faced by Barwon Health due
to increase of budget than
the estimated one.
Budget plan should be
prepared to analyse the
market.
Improper implementation of
Virtual Desktop
Infrastructure
Implementation of
infrastructure is not properly
done due to technical issues
done.
Before working into the
project, implementation plan
is done with consisting of
various project activities.
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PROJECT STATUS AND CONTROL REPORT
NAME OF PROJECT
Part B
Project Controls Report
1. PROJECT INFORMATION
Project name: Barwon Health Project Tender- Storage and computer
Infrastructure
Date: 10/4/2018
Project ownership: Project Manager
Prepared by: (Please fill)
Distribution list: (Please fill)
2. CONTROLLABLE CATEGORIES
Controllable
Category
Item Applicable PMBOK Knowledge
Area(s)
1. Deliverables 1.1 Commissioning of
storage and
computer
infrastructure
The commission work of the health
services should be fixed as per
estimated schedule and budget.
1.2 Testing of the
infrastructure work
All the operations for heath project
should require testing properly so that
the project should complete within
planned time.
Proper testing plan should be
implemented into the project
organization.
1.3 Implementation of
the storage and
computer system
There should be proper design, build
and deployment of the virtual desktop
infrastructure.
There should be proper implementation
of Single sign-on (SSO) into the
proposed infrastructure.
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2. Configuration 2.1 Communication Among the project team members,
there should be proper communication
plan to interact with each other.
A technical engineer is hired to
configure the system properly.
2.2 Hardware A proper hardware should be selected
such that configuration control to
complete the process is done perfectly.
All Hyper Converged hardware that
comprises the solution must exist on the
current VMware HCL.
2.3 Software Proper software should be selected
such that configuration control to
complete the process is done perfectly.
The Hyper Converged system must be
able to generate SNMP alerts for
monitoring software.
3. Status
accounts
3.1 Work packages It comes under control of the accounts
for the project plan.
There should require of well planned
project budget in details.
3.2 Planning packages It should consist of scope, schedule and
time phased budget in details.
3.3 Accounts planning There should include of work and
planning packages.
There should be achievement of budget
backup where it is required along with
project objectives.
4. Logs 4.1 Risk register log A risk register along with action plan is
done to mitigate the possible project
risks.
4.2 Team management
log
There should be proper management of
team members.
Stakeholder analysis is to be done
properly to identify the project team
members.
4.3 Monitoring log All the issues are to be monitored and
captured properly.
5. Issues 5.1 Budget A proper budget plan is done before
starting to work into the project. The
project manager should estimate proper
resources for the plan.
5.2 Lack of
communication
Communication plan is required to
interact with all the project team
members.
Meetings are scheduled on weekly
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basis to discuss the issues raised into
the project.
5.3 Improper training Proper training plan is scheduled for the
project so that all the unskilled
employees should get proper training as
per project requirements. There should
be certified vendor based training for
minimum x 2 technical ICT staff.
Training must be provided to named
staff for all aspects of Configuring and
administering the Appliance, nodes and
storage.
3. CONFIGURATION PROCEDURAL OUTPUTS
Configuration Item Procedural Outputs
Configuration
Control Level
Coding
System
Used
Baseline
Used in this
project
Status
Accounting
Periodicity
Verification
and Audit
Review
Period and
Level of
Detail
1.1 Communication This particular
item is
released.
Infrastructure
as code
It is
allocated
baseline
There is
some list of
change
requests into
the
configuration
items.
14 days
1.2 Hardware Work into
progress
Infrastructure
as code
It is
functional
baseline
There is list
of
configuration
items which
are
comprised of
baselines.
15 days
1.3 Software Work into
progress
Infrastructure
as code
It is
functional
baseline
There is list
of
configuration
items which
are
comprised of
baselines.
10 days
2.1 Contractors Work into
progress
Not
applicable
Others There is list
of
configuration
items which
are
comprised of
baselines.
12 days
2.2 Location It is
uncontrolled.
Infrastructure
as code
Others There is
some list of
change
15 days
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PROJECT STATUS AND CONTROL REPORT
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requests into
the
configuration
items.
2.3 Documentation This particular
item is
released.
Not
applicable
It is
development
baseline
There are
list of
deficiencies
which are
being
identified by
the
configuration
baselines.
10 days
4. EVENT DRIVEN CONTROLS
Controllable
Category
Item &
Explanation
PMBOK Knowledge Area
Input Tool & Technique Output
1. Deliverable 1.1
Commissioning
of storage and
computer
infrastructure
It consist s of
storage and
computer
infrastructure
which are
required to be
commissioned.
Managing of the
technical stages
There is proper
commissioning of the
infrastructure.
There is proper managing of the technical stages to commission the infrastructure
on proper time as the team members are taking of proper decisions to precede
the health project.
1.2
Testing of the
infrastructure
work
The operations
which is required
to test.
Managing the
technical stages
The operations are
accurately tested.
There are management of the technical stages which are required to be tested
properly to complete the work on time.
1.3
Implementation
of the storage
and computer
system
There is proper
implementation
of the storage
and computer
system.
Balancing of the
number of stages.
There is proper
implementation of the
storage and
computer
infrastructure.
Due to balancing of the stages, the cost related to implementation of infrastructure
is being reduced.
2.
Configuration
2.1
Communicatio
n
Configuration
process
End stage
assessment
Proper
communication
methods are used to
discuss the
configuration to
complete the project
on time.
The end stages are identified as it is used to review the configuration to be
completed.
2.2
Hardware
Hardware
system
There are proper
approval of the
stages
The hardware
materials are to be
configured properly.
Proper approval is required from the project manager to control the items as it
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helps to take proper decisions to carry out the hardware configuration.
2.3
Software
Software system There are proper
approval of the
stages
The software
materials are to be
configured properly
Proper approval is required from the project manager to control the items as it
helps to take proper decisions to carry out the software configuration.
3. Status
Accounts
3.1
Work packages
There are
gathering of the
work package
items.
End stage
assessment
Proper identification
of work packages.
The end stage assessment is used to review that work packages.
3.2
Planning
packages
There are
gathering of the
planning
packages.
Decision making Proper gathering of
the planning
packages.
Decision making controls are used to ensure that the project should move into
next step.
3.3
Accounts
planning
There is proper
controlling of the
plans.
End stage
assessment
Proper controlling of
the accounts plan.
The end stage assessment is used to review that accounts planning.
4. Logs 4.1
Risk register
log
Types of risks Decision making Risk register, risk
management plan is
required.
Decision making is used to decide the impact, probability and impact of the project
risks.
4.2
Team
management
log
Proper
management
strategy
Stage approval Proper managing of
the project team
Stage approval is used for managing the team to reduce time and budget delays.
4.3 Monitoring
log
Types of issues Monitoring control Monitoring of the
issues accurately
Monitoring control is used to control the issues to ensure whether the project is
carried out properly or not.
5. Issues 5.1
Budget
Financial risks Decision making Proper budget plan
Decision making is used to mitigate the financial risks and forecast proper cost for
the project.
5.2
Lack of
communication
Weekly
meetings
Decision making Communication plan
Decisions is taken to conduct weekly meetings properly.
5.3
Improper
training
Training
materials
Decision making Proper training
programs
Decisions are taken to resolve training requirement issues and the employees are
trained based on required skills.
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PROJECT STATUS AND CONTROL REPORT
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5. TIME DRIVEN ITEMS
Controllable
Category
Item &
Explanation
PMBOK Knowledge Area
Input
Tool &
Technique Output
1. Deliverable 1.1
Commissioning
of storage and
computer
infrastructure
It consist s of
storage and
computer
infrastructure which
are required to be
commissioned.
Highlight
reporting
There is proper
commissioning of the
infrastructure.
Highlight reporting is used for minimizing the budget requires to commission the
infrastructure of Barwon Health Project.
1.2
Testing of the
infrastructure
work
The operations
which is required to
test.
Checkpoint
reporting
The operations are
accurately tested.
Techniques are used to reflect on how testing operations of infrastructure is
progressed.
1.3
Implementation
of the storage
and computer
system
There is proper
implementation of
the storage and
computer system.
Highlight
reporting
There is proper
implementation of the
storage and
computer
infrastructure.
Highlight reporting is used to reduce the time required to implement the storage
and computer system.
2.
Configuration
2.1
Communicatio
n
Configuration
process
Checkpoint
reporting
Proper
communication
methods are used to
discuss the
configuration to
complete the project
on time.
Checkpoint reporting is used to check the communication process to progress the
configuration items.
2.2
Hardware
Hardware system Highlight
reporting
The hardware
materials are to be
configured properly.
Highlight reporting is used to reduce the time needed to implement the virtual
desktop infrastructure including hardware system configurations.
2.3
Software
Software system Highlight
reporting
The software
materials are to be
configured properly.
Highlight reporting is used to reduce the time needed to implement the virtual
desktop infrastructure including software system configurations.
3. Status
Accounts
3.1
Work packages
There are gathering
of the work package
items.
Checkpoint
reporting
Proper identification
of work packages.
Checkpoint reporting is used to check the progress of the work packages.
3.2
Planning
packages
There are gathering
of the planning
packages.
Highlight
reporting
Proper gathering of
the planning
packages.
Highlight reporting uses to reduce the time needed to control the plan packages.
3.3
Accounts
planning
There is proper
controlling of the
plans.
Highlight
reporting
Proper controlling of
the accounts plan.
Highlight reporting uses to reduce the time needed to control the accounts plan.
4. Logs 4.1 Types of risks Highlight Risk register, risk
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Risk register
log
reporting management plan is
required.
Highlight reporting uses to reduce the risks which are identified into the risk
register.
4.2
Team
management
log
Proper management
strategy
Checkpoint
reporting
Proper managing of
the project team
Checkpoint reporting is used to check the progress into the project team
members.
4.3 Monitoring
log
Types of issues Highlight
reporting
Monitoring of the
issues accurately
It is used to monitor the project related issues and controlled it properly to
complete the work on time.
5. Issues 5.1
Budget
Financial risks Highlight
reporting
Proper budget plan
Highlight reporting used to minimize the risks associated with wastage of time into
the project budget plan.
5.2
Lack of
communication
Weekly meetings Highlight
reporting
Communication plan
Highlight reporting is used to resolve the issues while in the weekly meetings.
5.3
Improper
training
Training materials Highlight
reporting
Proper training
programs
Highlight reporting helps to resolve issues in the training programs for the
organizational employees.
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