Project Management: Develop Network Diagram, Essential Factors, Software, Risk Analysis, Quality Criteria, Standard Methodology

This report provides advice on organizing a musical event using effective project management techniques. It covers topics such as developing a network diagram, assessing essential factors, applying appropriate software, conducting risk analysis, determining quality criteria, and using standard methodology.

PROJECT
MANAGEMENT
1

Contents
Contents...........................................................................................................................................2
INTRODUCTION...........................................................................................................................2
TASK 1............................................................................................................................................3
Develop network diagram related with project...........................................................................3
TASK 2............................................................................................................................................6
Assessment of essential factors require for project management................................................6
TASK 3............................................................................................................................................8
Assessment of preparing project by applying appropriate software of project management......8
TASK 4............................................................................................................................................9
Description of risk analysis of the project...................................................................................9
TASK 5..........................................................................................................................................11
Determine criteria to maintain quality of the event...................................................................11
TASK 6..........................................................................................................................................11
Use of standard methodology for analysing project..................................................................11
CONCLUSION..............................................................................................................................13
REFERENCES..............................................................................................................................14
2

INTRODUCTION
Project management is procedure of management which useful in successfully organize ,
control or run particular business activity. To understand concept of project management
Camden Sickle Cell and Thalassaemia Service Group has been taken. This report is based on
giving advice regarding organize muscle event by applying effect technique of project
management.
TASK 1
Develop network diagram related with project
Project management: It is part of managerial process which by using personal skills,
experience, knowledge, tools and technique complete specific task . In other words project
management is technique to measure , evaluate and control activities require to fulfil specific
task. This will help in achieving future goals. Manager of Sickle Cell and Thalassaemia Care
Forum need to use PERT through which they can easily recognize number of days require them
to start and finish musical event and best way to run this project (Wang, Wei and Sun, 2014).
PERT: It is define as most useful method or techniques of project management through which
manager evaluate longest as well as shortest way for fulfil their project. Program evolution and
review technique help in understand the overall path and activities required to complete the
project.
Overall path and activities required to complete the project.
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4

5

TASK 2
Assessment of essential factors require for project management.
Following are the factors require to complete project
Stakeholder analysis: It includes that personal or financial institution which directly or
indirectly interested in business activities of organizations. Success of an alternative project is
totally depending on the expectations and requirement managers are able to fulfill of their
stakeholders. There will be two types of stakeholders organizations have both are affect business
project activities.
Identification of stakeholders: This is the first step in this is tab manager of project by
understanding market condition identifying key personal or financial institute which are
interested in this project (Curnock 2019).
Internal stakeholders: It includes person which directly e linked with organization following
are the internal stakeholders of Sickle Cell and Thalassaemia Care Forum manager director
member of team which include costume designer
Director
Manager
Musician
 Event designer
 College management department
External stakeholder:
They are the person which not directly connected with the organization but have you interest in
the event of project which is started by organizations decision of an association totally depends
on the level of satisfaction of their external stakeholders following are the external stakeholders
of this project
 Municipal authorities
 Public participate
 Vendor
 government institutions
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Prioritization of stakeholder This is the second step after analyzing external or internal
stakeholders of the project manager of the project categories each stakeholder group on the basis
of their priority
Higher
Director
Manager
Lower
College students
 Municipal authorities
 Public participate  Vendor
 government institutions
Communication plan: Manager decide pr select tools through which they communicate with
their client or team members.
Type of communication Verbal and non verbal
Purpose For increasing awareness regarding
musical event, or attract public for this
event.
Medium Advertisement through social media, and
organize press conference.
Frequency As per requirement of project
Audience Public, government institutions, students,
team members, director of the
organization.
Formulation strategy
After categorizing stakeholders and truth communication strategies next step is manager
formulate effective project strategies on the basis of analyzing environment this strategy help in
providing path and guide
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TASK 3
Assessment of preparing project by applying appropriate software of project management
Project manager to complete this project use work break down structure. This software
helps them to analysis each activity according to the time required to fulfil each activity. They
can easily identify risk area or activities which may become the reason of delay the project (Li.
and Lu, 2017).
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This breakdown structure help in identifying, time required for approval of budget, process of
hiring suitable candidates, time require assessing equipment, costing generating in printing,
adv5rstisisng and promotion of this event.
TASK 4
Description of risk analysis of the project
Sickle Cell and Thalassaemia Care need to evaluate their risk it will help in identifying
future risk regarding this event as well as problems or issue arise during the time of running
project activities.
Risk Level of risk Likelihood of event Mitigation strategy
Financial risk: It is
possibility that
organization face
Moderate It is possible
To control risk
regarding finance ,
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monetary risk due to
lack of financial
resource. Most of
government or
financial institutions
are not interested in
providing loan or
theses types of event.
manager need to use
their resource in
optimum way as well
as they use effect
marketing strategy to
convene fanatical
institutions so they
proved them
financial assistance
for their event.
Time period: It may
be possibility that
organization not able
to organize their
event within given
time period. Te main
reason behind project
unsuccessful is due
to lack of
communication and
team management
policies (Ghaffari,
Sheikhahmadi, and
Safakish, 2014).
High Creating chances To fulfil project
within given time ,
manager need to use
effective
communication tool
as well as motivate ,
influence their team
members so they
coordinate with each
other and
successfully organize
music event.
Cost risk: Problem
related to cost arise
when tem not able to
manage their assets
and project activities
regarding define
schedule. The
Low It is unlike To mitigate cot risk,
manager need to find
out activities which
incurred high cost
and then formulate
strategies to use
alternate for these
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organization may
suffers from highly
wastage of cost
because their team
member not
communicate and
coordinate with each
other.
activities.
Technical risk, It
may be possibility
during the event ,
musical instrument
not properly sound
(Yang, and Yeh,
2014).
Low It is possible Chance of technique
is comparatively low
because
Thalassaemia Service
Group use best
instrument.
By analysing risk Thalassaemia Service Group able to apply effect business strategies which
useful in mitigate risk and help in increasing chance of success of the musical event.
TASK 5
Determine criteria to maintain quality of the event
Manager of Camden Sickle Cell and Thalassaemia Service Group to save extra cost and
complete musical event preparation before given time period need to use effective
communication tool it will help in increase team management and coordination among team
member. To cut cost and duration of project activity they need to reduce time required to
rehearsal and for hiring personals and advertisement promotion. Thus useful in saving time and
also minimize cost of organize musical event.
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TASK 6
Use of standard methodology for analysing project
For completion of project, managers need to decide methodology on which project is based
.Following are types of methodology organization can consider
Waterfall: In this methodology a particular system has been follow o completion of project. It is
rate with analysing data and then collects necessary information and on the basis of those
manager implements strategies for completion of project.
Advantage:
 Easy process: Formulate project by applying this methodology is comparatively easy.
 Documentation: Manager appropriately research every element and on the basis of that prepare
document which is accurate and reliable regarding applying during project.
Disadvantage:
 Risk: Probability of risk of failure of project is comparatively high.
 Skilled expertise: For adopting this methodology manager require to hire highly skilled
personal .
Lean: This methodology is based on providing consumer satisfaction. Thus all the activities
related with project is formulate which help in providing satisfaction to relevant customers.
Advantage
 Quality: It is useful in providing high quality of product and service to their customers.
 Time: Manager able to save relevant time by applying this methodology.
Disadvantage
 Flexibility: Lean has rigid procedure to follow it manager cannot change plans once tey
decide.
 Risk: By applying lean risk o success of project is high as it totally depend on
expectation of customer.
Six Sigma: It is modern technique of project management. This methodology based on the
assumption that to successfully complete a project manage need to identify activities which may
become the reason of high risk, then they eliminate these activities and focus on enhance quality
of project (Sreedharan and Sunder 2018).
Advantage
 Profit: Six sigma useful in gaining profit.
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 Team performance: Team member coordinate with each other which help in enhancing
performance of team.
Disadvantage
 Hardship: This methodology is totally depend on performance of employee. It is really
hard to maintain efficiency and motivation toward the project.
 Barriers: Six Sigma is comparably complex project.
Camden Sickle Cell and Thalassaemia Service Group needs to use six sigma methodology for
their musically event this will beneficial in completion of project within given time period.
CONCLUSION
From the above analysis it has been identified that project management play vital role in
successfully organize trade activities. By applying suitable methodology manager can able to
formulate effective project strategy, technique of PERT and breakdown software helm in
understanding of project activities and time require in completion of project .By identifying
risk , manager can able to prepare elimination of risk strategy for successfully compete their
project.
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REFERENCES
Books and journal
Wang, N., Wei, K. and Sun, H., 2014. Whole life project management approach to
sustainability. Journal of Management in Engineering, 30(2), pp.246-255.
Curnock, M. I., Marshall, N.A., Thiault, L., Heron, S.F., Hoey, J., Williams, G., Taylor, B., Pert,
P.L. and Goldberg, J., 2019. Shifts in tourists’ sentiments and climate risk perceptions
following mass coral bleaching of the Great Barrier Reef. Nature Climate Change, 9(7),
pp.535-541.
Li, D. and Lu, M., 2017. Automated generation of work breakdown structure and project network
model for earthworks project planning: a flow network-based optimization
approach. Journal of construction engineering and management, 143(1), p.04016086.
Ghaffari, M., Sheikhahmadi, F. and Safakish, G., 2014. Modeling and risk analysis of virtual
project team through project life cycle with fuzzy approach. Computers & Industrial
Engineering, 72, pp.98-105.
Yang, C. C. and Yeh, C.H., 2014. Application of system dynamics in environmental risk
management of project management for external stakeholders. Systemic Practice and
Action Research, 27(3), pp.211-225.
Sreedharan V, R. and Sunder M, V., 2018. A novel approach to lean six sigma project
management: a conceptual framework and empirical application. Production Planning
& Control, 29(11), pp.895-907.
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