Project Management for Camden Sickle Cell and Thalassaemia Service Group
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Added on  2022/12/05
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This document provides an overview of project management for the music event of Camden Sickle Cell and Thalassaemia Service Group, including network diagram, stakeholder analysis, work breakdown structure, risk analysis, quality expectations, and project methodology.
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BM522 Project Management
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Table of Contents INTRODUCTION...........................................................................................................................1 TASK 1............................................................................................................................................1 Network diagram.........................................................................................................................1 TASK 2............................................................................................................................................5 Stakeholders’ analysis for project................................................................................................5 TASK 3............................................................................................................................................6 Work Breakdown structure together with organisational structure for the event........................6 TASK 4............................................................................................................................................7 Risk analysis for twenty distinct risks which can affect project..................................................7 TASK 5..........................................................................................................................................10 Quality expectation, quality specification, criteria of acceptance and measures to put in controlling project......................................................................................................................10 TASK 6..........................................................................................................................................11 Critical analysis of methodology for the project and reason.....................................................11 CONCLUSION..............................................................................................................................11 REFERENCES..............................................................................................................................13
INTRODUCTION Project refers to a unique and temporary working which have defined initial and end time together with defined resources(Alioua and Simon, 2017). Likewise, Project management could be said to application of tools, capabilities, knowledge and techniques for activities so to meet all requirements associated to a project. Camden Sickle Cell and Thalassaemia Service Group is involved in a project for providing service sustainable ways so to raise fund for the Forum over upcoming duration. The project highlights about network diagram, undertake stakeholder analysis and work breakdown structure. It also includes preparation of risk analysis and strategies for dealing with all. At last, it covers critical analysis of project management methodology with reason. TASK 1 Network diagram It is a graphical representation of entire project as well as composition of series of connected boxes addition to arrows which illustrates inter relationship among activities which are part of the project(Edwards, Vaz Serra and Edwards, 2020). For Camden Sickle Cell and Thalassaemia Service Group, network diagram is underneath: 1
2
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Figure1: Network diagram Figure 2: EST, LST, EFT and LST Presented network diagram is developed on mentioned below basis: 4
The critical path could be said to longest sequence of activity which must be completed with the hope of successfully concluding the project ranging from initial activities to finish ones. In mentioned above Figure 1, blue and orange color lines denotes activities in music event of Camden Sickle Cell and Thalassaemia Service Group. Moreover, Figure 2 represents shortest time that is taken to complete the project which is 1, 2, 4, 5, 9, 10, 21 and 22 whose possible shortest duration is 1 + 14 + 7 + 7 + 2 + 84 + 1 + 10 days that are equal to 116 days. TASK 2 Stakeholders’ analysis for project Stakeholders refers to a party which have keen interest in an organisation and are impacted by policies or projects. Analysis of external and internal stakeholders with interest and power for music event of Camden Sickle Cell and Thalassaemia Service Group is mentioned below; Figure2: Self-Created, 2021 (Source: Self-created. 2021) 5
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Stakeholders analysis is a framework of systematically gathering addition to analysing qualitative information about interest and powers with each involved parties when developing or implementing any program or project(Nachbagauer and Schirl-Boeck, 2019). In relevance to Camden Sickle Cell and Thalassaemia Service Group, external as well as internal stakeholders with communication strategies are as mentioned: High power and high interest: Investors and sponsors that are involved in event or project of Camden Sickle Cell and Thalassaemia Service Group have high power addition to high interest.Makinguseofmultiplecommunicationmodesforupdatingstakeholdersisthe communication strategy which could be used in the project. High power and low interest: Audiences together with clients are external stakeholders having high powers in decision making but low interest in activities of event. Low power and high interest: Participants as well as organisers are stakeholders involved in music event which have low powers to frame decisions and high interest in completion of tasks systematically. Bringing some humours is communication strategy through which serious conversations about project working could be executed with internal stakeholders. Low power and low interest: In Camden Sickle Cell and Thalassaemia Service Group project, Town hall members are external stakeholders having low power addition to low interest in what is happening within the event. 6
TASK 3 Work Breakdown structure together with organisational structure for the event Work breakdown structure could be illustrated to a deliverable and hierarchal focused on deconstruction of any type of project(Varma and Proctor, 2021). With relevance to music event of Camden Sickle Cell and Thalassaemia Service Group, work breakdown structure is following: Figure3: Self-created, 2021 (Source: Self-created. 2021) Organisational structure that is followed by Camden Sickle Cell and Thalassaemia Service Group in the music event is divisional structure in which groups all functions in division that includes all necessary roles, responsibilities and resources to complete working. It makes easier for project managers to assign responsibilities for people about actions along with outcomes (Medina, 2018). TASK 4 Risk analysis for twenty distinct risks which can affect project Risk analysis is seen as a technique for identification along with assessing factors which jeopardise success of any project(Albert, Balve and Spang, 2017). For Camden Sickle Cell and Thalassaemia Service Group, risk analysis comprising risks and mitigation strategies are below: Sr. NoRiskImpactManagement teamMitigation strategy 1.Shortage of fundsHighFinance managerKeepsomereserves andsourcesome funds from banks. 2.ResistanceofHighHumanresourceCommunicatingall 7
stakeholdersmanagerinformationand motivating them with incentives 3.Technology failureHighInformation technology manager Securingcomputers andpasswords togetherwithusing data backups. 4.Last minute cancellationsHighMarketing managerCreatinglistofall participants,devising propercancellation policies together with fillingplacessoto alleviating cancellations. 5.Reputational riskHighOperational manager Monitoringsocial media,building goodwill and vigilant for mishaps. 6.Supply chainHighOperational manager Making relations with multiple suppliers and procuringresources priortorequired duration. 7.Poor promotion of eventHighMarketing managerPromotingevent throughdigital strategies. 8.Cash mismanagementMediumFinance managerDevising cash budget andallocating adequatefinancial resourceswithall divisions. 8
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9.Unbeneficialinvestment decisions MediumFinance managerAdopting benchmarkingand usingprice optimisation system 10.Incompetent talentMediumHumanresource manager Using job portals for recruitingcompetent and productive talent to complete tasks of project. 11.Changes in legislation for organising event MediumProject managerMakingsmart changesinstrategies witheffective governance. 12.Lackofsupportfrom government MediumProject managerExchangingdetails aboutprojectand fulfillingall compliances. 13.Resistancefrom communities MediumProject managerAdheringcorporate socialresponsibility andinvolving communitiesin working of project. 14.Unclarity about rolesLowProject managerDevisingareport includingdetailsof rolesand responsibilitiesof each team as well as people related to the project. 15.Injuries to personnelLowHumanresource manager Providingpersonal protectionequipment 9
and first aid boxes to each team. 16.Strategic riskLowProject managerImplementingthe bottomlinesoto bettermanage strategies effectively. 17.Improper guidance about tasks LowProject managerDevisingschedules, network diagram and critical path. 18.Insufficiencyof resources LowProject managerArrangingresources thatareequipment, tools and facilities in advance and in bulk order. 19.Unhygienic at locationLowProject managerSettingcleaning routine,stockingof hygienesupplies, running hybrid events andestablishing disposal system. 20.Improperuseof resources LowProject managerProviding training to people working in the projectabout resourcesand facilitatingoptimum utilisation of available resources. 10
TASK 5 Qualityexpectation,qualityspecification,criteriaofacceptanceandmeasurestoputin controlling project Quality expectation: Success of a project rely on matching experience of user with offerings of the project. In context to Camden Sickle Cell and Thalassaemia Service Group, quality expectations from visitors includes performance of artist up to the desired level with good quality sound as well as lighting. Acceptance criteria: These are set of predetermined requirements which are must to be met so to mark a user story complete(Pan, 2018). For Camden Sickle Cell and Thalassaemia Service Group, project managers emphasis to provide memorable experience to attendees that is based on personal values which governs expectations of visitors. Qualityspecification:Thesearedetailedrequirementswhichillustratesqualityof commodity, program or project. In context to Camden Sickle Cell and Thalassaemia Service Group, its quality specifications are standards ensuring great guest experiences as well as peace of mind to managers along with event planners. Camden Sickle Cell and Thalassaemia Service Group musicians will play at appropriate volume and ensures to converse comfortability to guests. Measures to be put for controlling the event: For the event of Camden Sickle Cell and Thalassaemia Service Group, measures for controlling the project are benchmarking and KPI. Through Benchmarking, project managers will look at strategies and processes used by other organisers so to make changes in the strategies for achieving success(Kappagomtula, 2017). At same time, KPI including event check-ins, net promoter score, number of emails or messages sent in event community and session analytics will determine controlling of entire music event. TASK 6 Critical analysis of methodology for the project and reason Scrum methodology is one of project methodology that is used across all disciplines. This kind of methodology works great for smaller team projects with frequent interactions with end users and changing deliverables(Nadzar, 2017). It is used by businesses that favours incremental as well as iterative phases to deliver functional commodity or services faster with higher frequency. In relevance to project of Camden Sickle Cell and Thalassaemia Service Group, use 11
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of Scrum Methodology is best because with this, the event will be benefitted in adapting changes in external environment easily, fostering visibility and performing work with more efficiency. CONCLUSION As per presented information in the report, it is concluded that project management assist in honing of priorities as well as describing project objectives. Network diagram guide teams to visualiseactivitiesforcompletionofprojectwithindeterminedtimeduration.Project methodology comprises of procedures for leading team work so to attain project goals and fulfil criteria within specified time. 12
REFERENCES Books and Journals: Albert, M., Balve, P. and Spang, K., 2017. Evaluation of project success: a structured literature review.International Journal of Managing Projects in Business. Alioua, H. and Simon, F., 2017. Managing time pacing in organizations transitioning to a project-based mode–3 cases studies of two multinationalcompanies.International Journal of Project Management.35(8). pp.1427-1443. Edwards, P. J., Vaz Serra, P. and Edwards, M., 2020.Managing Project Risks. John Wiley. Kappagomtula, C. L., 2017. Overcoming challenges in leadership roles–managing large projects with multi or cross culture teams.European Business Review. Medina, R., 2018.Managing Project Competence: The Lemon and the Loop. CRC Press. Nachbagauer, A.G. and Schirl-Boeck, I., 2019. Managing the unexpected in megaprojects: riding the waves of resilience.International Journal of Managing Projects in Business. Nadzar, F. H. N., 2017. The investor decision in managing risk during pre and post global financial crisis in Malaysia. Pan, F., 2018.Managing Knowledge and Co-creation in Service Innovation: The Case of the Advertising Industry. The University of Manchester (United Kingdom). Varma, S. and Proctor, G., 2021.Transportation Asset Management Plans: Case Study 4- Managing Risks to Assets(No. FHWA-HIF-20-086). United States. Federal Highway Administration. Office of Infrastructure. 13