Project Management for Camden Sickle Cell and Thalassaemia Service Group

This document provides an overview of project management for the music event of Camden Sickle Cell and Thalassaemia Service Group, including network diagram, stakeholder analysis, work breakdown structure, risk analysis, quality expectations, and project methodology.

BM522 Project
Management

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Network diagram.........................................................................................................................1
TASK 2............................................................................................................................................5
Stakeholders’ analysis for project................................................................................................5
TASK 3............................................................................................................................................6
Work Breakdown structure together with organisational structure for the event........................6
TASK 4............................................................................................................................................7
Risk analysis for twenty distinct risks which can affect project..................................................7
TASK 5..........................................................................................................................................10
Quality expectation, quality specification, criteria of acceptance and measures to put in
controlling project......................................................................................................................10
TASK 6..........................................................................................................................................11
Critical analysis of methodology for the project and reason.....................................................11
CONCLUSION..............................................................................................................................11
REFERENCES..............................................................................................................................13

INTRODUCTION
Project refers to a unique and temporary working which have defined initial and end time
together with defined resources (Alioua and Simon, 2017). Likewise, Project management could
be said to application of tools, capabilities, knowledge and techniques for activities so to meet all
requirements associated to a project. Camden Sickle Cell and Thalassaemia Service Group is
involved in a project for providing service sustainable ways so to raise fund for the Forum over
upcoming duration.
The project highlights about network diagram, undertake stakeholder analysis and work
breakdown structure. It also includes preparation of risk analysis and strategies for dealing with
all. At last, it covers critical analysis of project management methodology with reason.
TASK 1
Network diagram
It is a graphical representation of entire project as well as composition of series of
connected boxes addition to arrows which illustrates inter relationship among activities which
are part of the project (Edwards, Vaz Serra and Edwards, 2020). For Camden Sickle Cell and
Thalassaemia Service Group, network diagram is underneath:
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Figure 1: Network diagram
Figure 2: EST, LST, EFT and LST
Presented network diagram is developed on mentioned below basis:
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The critical path could be said to longest sequence of activity which must be completed
with the hope of successfully concluding the project ranging from initial activities to finish ones.
In mentioned above Figure 1, blue and orange color lines denotes activities in music event of
Camden Sickle Cell and Thalassaemia Service Group. Moreover, Figure 2 represents shortest
time that is taken to complete the project which is 1, 2, 4, 5, 9, 10, 21 and 22 whose possible
shortest duration is 1 + 14 + 7 + 7 + 2 + 84 + 1 + 10 days that are equal to 116 days.
TASK 2
Stakeholders’ analysis for project
Stakeholders refers to a party which have keen interest in an organisation and are impacted
by policies or projects. Analysis of external and internal stakeholders with interest and power for
music event of Camden Sickle Cell and Thalassaemia Service Group is mentioned below;
Figure 2: Self-Created, 2021
(Source: Self-created. 2021)
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Stakeholders analysis is a framework of systematically gathering addition to analysing
qualitative information about interest and powers with each involved parties when developing or
implementing any program or project (Nachbagauer and Schirl-Boeck, 2019). In relevance to
Camden Sickle Cell and Thalassaemia Service Group, external as well as internal stakeholders
with communication strategies are as mentioned:
High power and high interest: Investors and sponsors that are involved in event or project
of Camden Sickle Cell and Thalassaemia Service Group have high power addition to high
interest. Making use of multiple communication modes for updating stakeholders is the
communication strategy which could be used in the project.
High power and low interest: Audiences together with clients are external stakeholders
having high powers in decision making but low interest in activities of event.
Low power and high interest: Participants as well as organisers are stakeholders involved
in music event which have low powers to frame decisions and high interest in completion of
tasks systematically. Bringing some humours is communication strategy through which serious
conversations about project working could be executed with internal stakeholders.
Low power and low interest: In Camden Sickle Cell and Thalassaemia Service Group
project, Town hall members are external stakeholders having low power addition to low interest
in what is happening within the event.
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TASK 3
Work Breakdown structure together with organisational structure for the event
Work breakdown structure could be illustrated to a deliverable and hierarchal focused on
deconstruction of any type of project (Varma and Proctor, 2021). With relevance to music event
of Camden Sickle Cell and Thalassaemia Service Group, work breakdown structure is following:
Figure 3: Self-created, 2021
(Source: Self-created. 2021)
Organisational structure that is followed by Camden Sickle Cell and Thalassaemia Service
Group in the music event is divisional structure in which groups all functions in division that
includes all necessary roles, responsibilities and resources to complete working. It makes easier
for project managers to assign responsibilities for people about actions along with outcomes
(Medina, 2018).
TASK 4
Risk analysis for twenty distinct risks which can affect project
Risk analysis is seen as a technique for identification along with assessing factors which
jeopardise success of any project (Albert, Balve and Spang, 2017). For Camden Sickle Cell and
Thalassaemia Service Group, risk analysis comprising risks and mitigation strategies are below:
Sr. No Risk Impact Management team Mitigation strategy
1. Shortage of funds High Finance manager Keep some reserves
and source some
funds from banks.
2. Resistance of High Human resource Communicating all
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stakeholders manager information and
motivating them with
incentives
3. Technology failure High Information
technology
manager
Securing computers
and passwords
together with using
data backups.
4. Last minute cancellations High Marketing manager Creating list of all
participants, devising
proper cancellation
policies together with
filling places so to
alleviating
cancellations.
5. Reputational risk High Operational
manager
Monitoring social
media, building
goodwill and vigilant
for mishaps.
6. Supply chain High Operational
manager
Making relations with
multiple suppliers and
procuring resources
prior to required
duration.
7. Poor promotion of event High Marketing manager Promoting event
through digital
strategies.
8. Cash mismanagement Medium Finance manager Devising cash budget
and allocating
adequate financial
resources with all
divisions.
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9. Unbeneficial investment
decisions
Medium Finance manager Adopting
benchmarking and
using price
optimisation system
10. Incompetent talent Medium Human resource
manager
Using job portals for
recruiting competent
and productive talent
to complete tasks of
project.
11. Changes in legislation for
organising event
Medium Project manager Making smart
changes in strategies
with effective
governance.
12. Lack of support from
government
Medium Project manager Exchanging details
about project and
fulfilling all
compliances.
13. Resistance from
communities
Medium Project manager Adhering corporate
social responsibility
and involving
communities in
working of project.
14. Unclarity about roles Low Project manager Devising a report
including details of
roles and
responsibilities of
each team as well as
people related to the
project.
15. Injuries to personnel Low Human resource
manager
Providing personal
protection equipment
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and first aid boxes to
each team.
16. Strategic risk Low Project manager Implementing the
bottom line so to
better manage
strategies effectively.
17. Improper guidance about
tasks
Low Project manager Devising schedules,
network diagram and
critical path.
18. Insufficiency of
resources
Low Project manager Arranging resources
that are equipment,
tools and facilities in
advance and in bulk
order.
19. Unhygienic at location Low Project manager Setting cleaning
routine, stocking of
hygiene supplies,
running hybrid events
and establishing
disposal system.
20. Improper use of
resources
Low Project manager Providing training to
people working in the
project about
resources and
facilitating optimum
utilisation of available
resources.
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TASK 5
Quality expectation, quality specification, criteria of acceptance and measures to put in
controlling project
Quality expectation: Success of a project rely on matching experience of user with
offerings of the project. In context to Camden Sickle Cell and Thalassaemia Service Group,
quality expectations from visitors includes performance of artist up to the desired level with good
quality sound as well as lighting.
Acceptance criteria: These are set of predetermined requirements which are must to be met
so to mark a user story complete (Pan, 2018). For Camden Sickle Cell and Thalassaemia Service
Group, project managers emphasis to provide memorable experience to attendees that is based on
personal values which governs expectations of visitors.
Quality specification: These are detailed requirements which illustrates quality of
commodity, program or project. In context to Camden Sickle Cell and Thalassaemia Service
Group, its quality specifications are standards ensuring great guest experiences as well as peace
of mind to managers along with event planners. Camden Sickle Cell and Thalassaemia Service
Group musicians will play at appropriate volume and ensures to converse comfortability to
guests.
Measures to be put for controlling the event: For the event of Camden Sickle Cell and
Thalassaemia Service Group, measures for controlling the project are benchmarking and KPI.
Through Benchmarking, project managers will look at strategies and processes used by other
organisers so to make changes in the strategies for achieving success (Kappagomtula, 2017). At
same time, KPI including event check-ins, net promoter score, number of emails or messages
sent in event community and session analytics will determine controlling of entire music event.
TASK 6
Critical analysis of methodology for the project and reason
Scrum methodology is one of project methodology that is used across all disciplines. This
kind of methodology works great for smaller team projects with frequent interactions with end
users and changing deliverables (Nadzar, 2017). It is used by businesses that favours incremental
as well as iterative phases to deliver functional commodity or services faster with higher
frequency. In relevance to project of Camden Sickle Cell and Thalassaemia Service Group, use
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of Scrum Methodology is best because with this, the event will be benefitted in adapting changes
in external environment easily, fostering visibility and performing work with more efficiency.
CONCLUSION
As per presented information in the report, it is concluded that project management assist in
honing of priorities as well as describing project objectives. Network diagram guide teams to
visualise activities for completion of project within determined time duration. Project
methodology comprises of procedures for leading team work so to attain project goals and fulfil
criteria within specified time.
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REFERENCES
Books and Journals:
Albert, M., Balve, P. and Spang, K., 2017. Evaluation of project success: a structured literature
review. International Journal of Managing Projects in Business.
Alioua, H. and Simon, F., 2017. Managing time pacing in organizations transitioning to a
project-based mode–3 cases studies of two multinational companies. International
Journal of Project Management. 35(8). pp.1427-1443.
Edwards, P. J., Vaz Serra, P. and Edwards, M., 2020. Managing Project Risks. John Wiley.
Kappagomtula, C. L., 2017. Overcoming challenges in leadership roles–managing large projects
with multi or cross culture teams. European Business Review.
Medina, R., 2018. Managing Project Competence: The Lemon and the Loop. CRC Press.
Nachbagauer, A. G. and Schirl-Boeck, I., 2019. Managing the unexpected in megaprojects:
riding the waves of resilience. International Journal of Managing Projects in Business.
Nadzar, F. H. N., 2017. The investor decision in managing risk during pre and post global
financial crisis in Malaysia.
Pan, F., 2018. Managing Knowledge and Co-creation in Service Innovation: The Case of the
Advertising Industry. The University of Manchester (United Kingdom).
Varma, S. and Proctor, G., 2021. Transportation Asset Management Plans: Case Study 4-
Managing Risks to Assets (No. FHWA-HIF-20-086). United States. Federal Highway
Administration. Office of Infrastructure.
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