Plan and Review Administrative Systems for Brick and Mortar

Students,
Please complete your entire Assessment 2 in this document, do not alter it in
anyway. Once complete upload this document for marking by your facilitator.
Ensure you enter your workplace name and student details below on this cover
page.
<Project Name>
PLAN AND REVIEW ADMINISTRATIVE SYSTEMS
<Student Name>
<Student Number>
Edited January 2017 Silvio Greco

Table of Contents
1 - SUMMARY OF YOUR WORKPLACE (OR THE WORKPLACE YOU WILL BE USING).......................3
2 - ADMINISTRATIVE SYSTEM DESCRIPTION.............................................................................3
2.1 – PROBLEM DEFINITION....................................................................................................3
2.2 - Proposed Solutions for your New or Modified Administrative System..........................3
2.3 – ANSWER BELOW IN RELATION TO YOUR NEW OR MODIFIED ADMINISTRATIVE SYSTEM;......4
2.4 ASSUMPTIONS AND CONSTRAINTS.....................................................................................4
2.5 NEW POLICIES AND PROCEDURES REQUIRED....................................................................5
3.0 RESOURCES, QUOTATIONS AND SUPPLIER/DEVELOPER NEEDS/ASSOCIATED COSTS.........5
4.0 ADMINISTRATIVE SYSTEM IMPLEMENTATION STRATEGIES/PLAN.........................................5
5.0 STAFF PARTICIPATION, COMMITMENT AND COMMUNICATION...............................................5
6.0 TRAINING AND SUPPORT OF STAFF...................................................................................6
7.0 DESCRIBE HOW YOU INTEND TO MONITOR THE SYSTEM ONCE IMPLEMENTED TO DETERMINE
EFFICIENCY AND EFFECTIVENESS.............................................................................................6
8.0 DESCRIBE HOW YOU INTEND TO MONITOR THE SYSTEM FOR CONTINUOUS IMPROVEMENT....6
9.0 DESCRIBE HOW YOU INTEND TO MONITOR THE SYSTEM TO ADDRESS ANY ADDITIONAL TRAINING
NEEDS................................................................................................................................... 6
APPENDIX 1: NEW POLICIES AND PROCEDURES REQUIRED.....................................7
APPENDIX 2: IMPLEMENTATION/ACTION PLAN TEMPLATE.........................................8
APPENDIX 3: RISK MANAGEMENT AND CONTINGENCY PLAN TEMPLATE..............10
APPENDIX 4: STAFF CONSULTATION COMMUNICATION PLAN TEMPLATE.............11
APPENDIX 5: MEETING MINUTES TEMPLATE.......................................................................12
APPENDIX 6: STAFF SKILLS MATRIX............................................................................13
Edited January 2017 Silvio Greco
Page 2 of 16

1 -Summary of your Workplace (or the workplace you will be using)
Brick and Mortar’s workplace consists of 100 employees because it is a new startup
business and is present within the construction industry. The staffing process is managed by
recruiting the individuals who are specialized in the production of construction materials,
residential construction, commercial construction, etc. The needs of the administrative staffing
system is to check whether the staffing process has been done properly or not along with the
consideration of health and safety while working.
2 - Administrative System Description
The administrative system will be reviewed for gaining knowledge about the processes
supported by the system. The system is a database that stores all the records regarding the wages
structure of employees along with the occurrence of any incidents which might have harmed the
safety level of the employees (Thompson 2017). The system’s version is 2.0 and it supports
solving the queries and finding accurate answers.
2.1 – Problem Definition
The existing administrative system failed to identify the wrongs associated with the
staffing process. The health and safety standards were not maintained properly at the
construction site while handling projects. Moreover, the staffs were not provided right amounts
of wages, which de-motivated them and their performances declined, thereby contributing to lack
of business efficiency.
2.2 - Proposed Solutions for your New or Modified Administrative System
The new administrative system acts as a database that holds relevant information and data
and ensures that the records of wages structure and occurrence of any incidents are stored. Te
new modified system will be able to identify these things at an early stage, which can assist in
developing strategies to overcome these issues (Leong et al. 2013).
Edited January 2017 Silvio Greco
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2.3 – Answer below in relation to your New or Modified Administrative System;
2.3.1 - Describe the new system goals and objectives
To store records of information about the wage structure, staffing processes and identify
occurrence of incidents that may have harmed the health and safety of individuals while working
for the construction project
2.3.2 – User requirements/expectations
The requirements include a proper database system that holds relevant data and
information about the wages structure, staffing process and incidents related to health and safety
(Kessler et al. 2013).
2.3.3 - Change in performance standards
The performance standards are expected because with the implementation of the new
administrative system, it will be easier to record information, which can assist in managing the
human resources properly at Brick and Mortar.
2.3.4 – Internal and external standards
Fair Work Act 2009 is enabled to ensure that proper working environment and good
culture are maintained for ensuring successful business functioning. The standards and
guidelines are set for ensuring that the employees abide by those and discrimination is prevented
as well (Schultz et al. 2013). Equal Wages Act should be implemented within the workplace for
providing significant amount of equal wages to every team members.
2.4 Assumptions and Constraints
o Expected Schedule– The time allotted for implementing the database system is 30 days.
o Budget– The estimated budget for allocating to this system is $800000 and the resources
include proper management server, monitoring device, internet connectivity (Ouyang 2014).
The constraints could be lack of investments, violating the rules of data integrity and
inability to maintain accurate data.
o Resource availability/existing staff- Few of the existing staffs were not much skilled and
knowledgeable and the lack of availability of resources including PostgreSQL, MySQL, etc.
o Constraints with Software and other technology to be reused or purchased
Redundancy or duplication of data and lack of accurate data or information are considered as
few of the major constraints of the database system. The domain constraints occur with the
different data types (Marler and Fisher 2013). The new technologies can be used for making sure
that the tables and columns are managed properly and data redundancy is prevented too.
Edited January 2017 Silvio Greco
Page 4 of 16