BSBADM405 Organise Meetings: Types, Legal and Ethical Requirements, Preparation and Distribution of Documentation, Recording and Producing Minutes

BSBADM405 ORGANISE
MEETINGS

TABLE OF CONTENT
1 Make meeting arrangements........................................................................................................3
1.1 Type of meetings being organised and its purpose................................................................3
1.2 Idnetification of legal or ethical requirements.......................................................................4
1.3 Requirements of meetings and its particapnts.......................................................................4
1.4 Making meeting arrangements In accordance with meeting and aprticpants requirements. .4
1.5 Advise particpants of meeting details....................................................................................4
2 Preperation and distribution of documentation for meetings.......................................................4
2.1 Preparation notice of meeting, agenda and meeting papers in accordance with meeting
requirements................................................................................................................................4
2.2 Checking of documentation for accuracy and correct errors.................................................5
2.3 Distribution of documentation to participants within designated timelines..........................5
2.4 Preparation of spare documents.............................................................................................5
3 Recording and producing minutes of meetings............................................................................5
3.1 Taking notes to accurately record the details of a discussion................................................5
3.2 Producing minutes that reflect true and accurate account of meeting...................................5
3.3 Checking minutes for accuracy and approval by nominated person.....................................6
3.4 Dispatching copies of minutes...............................................................................................6
REFRENCES..................................................................................................7

1 Make meeting arrangements
1.1 Type of meetings being organised and its purpose
 Annual general meeting: It is yearly gathering of company interested shareholders,
where directors of company present detailed annual report containing information o
functional performance and strategies. Purpose of annual general meeting is to organize
yearly meeting, with discussions on financial information of company business strategies
and further expanding key operational decisions.