BSBADM502 Manage Meetings Assessment Task 3 - Follow up meetings

This assessment task requires students to review the outcomes of a meeting and to facilitate the follow-up activities that occur after a meeting to ensure that agreed actions are completed and discussions from the meeting are recorded and stored correctly. The assessment continues from Assessment 1 and 2. The student is required to review the action plan from Assessment Task 1 and the meeting minutes taken from the meeting chaired and conducted in Assessment Task 2 to ensure they are a true and accurate record of the discussions. The student is also required to document their strategy for distributing and storing these minutes and prepare a report detailing the outcomes of the meeting conducted in Assessment Task 2.

BSBADM502 Manage meetings
Assessment Task 3 - Follow up meetings
The Assessment Task is due on the date specified by your assessor. Any variations to
this arrangement must be approved in writing by your assessor. See specifications
below for details.
Performance objective
As a student, you are to demonstrate the skills and knowledge required to review the
outcomes of a meeting and to facilitate the follow-up activities that occur after a meeting
to ensure that agreed actions are completed and discussions from the meeting are
recorded and stored correctly.
Assessment description
This assessment continues from Assessment 1 and 2.
Part A
Student is required to review the action plan from Assessment Task 1 and the meeting
minutes taken from the meeting chaired and conducted in Assessment Task 2 to ensure
they are a true and accurate record of the discussions.
Part B
Student is required to document their strategy for distributing and storing these minutes.
Part C
Student is required to prepare a report detailing the outcomes of the meeting conducted
in Assessment Task 2.
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BSBADM502 Manage meetings
Assessment Task 3 - Follow up meetings
Procedure
Part A
1. Obtain a copy of the meeting minutes prepared by the minute taker of your meeting
conducted in Assessment Task 2.
2. Check the minutes for accuracy including spelling, grammar and correct use of the
template provided.
3. Provide details of your review in Appendix 1 in the space provided.
Fill appendix 1 included with your assessment.
Part B
1. Detail your strategy for distributing and storing these minutes in Appendix 1 in the space
provided.
Part C
1. Prepare a one page report detailing the outcomes the meeting you conducted in
Assessment Task 2.
Make one page report on the outcomes of your meeting, where you will discuss
your meeting agenda, the participants and the meeting minutes.
Specifications
You will be assessed against performance objectives mentioned in this
assessment task. Before you submit your work to Assessor, check to include
the following
The following is a list of items you must submit to your facilitator/assessor.
 Complete and submit Appendix 1, Assessment Task 3 submission form.
 Submit a copy of your one page report detailing the outcomes of your meeting.
Your assessor will be looking for the following items to be covered.
 All sections of Appendix 1 ‘Assessment Task 3 submission form’ are completed using
clear and concise language.
 Evidence of the ability to apply different strategies to review meeting minutes.
 Read all information carefully – don’t skim over, read each word.
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BSBADM502 Manage meetings
Assessment Task 3 - Follow up meetings
 Check details with other participants.
 Refer to any notes you may have taken during the meeting to
confirm information.
 Check for spelling and grammar.
 Check that the template has been completed correctly and that all
sections contain information.
 Demonstrated ability to determine appropriate strategies for distributing and storing
meeting minutes through consideration of factors such as:
 organisational policies and procedures
 access requirements
 storage space
 confidentiality and security requirements.
 Evidence of an understanding of how to effectively report meeting outcomes including:
 clearly stating the meeting purpose
 who participated in the discussion
 what was achieved
 relevant next steps.
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BSBADM502 Manage meetings
Assessment Task 3 - Follow up meetings
Appendix 1: Assessment Task 3 submission form
Student name
Review meeting minutes
What strategies did you use to review the meeting minutes to ensure the information
presented a true and accurate record of the discussions that occurred during the
meeting?
The meeting minutes that are set by the organization while conducting the meeting
sessions are based on the behaviour of the employees and the manner in which the
accurate and information is provided to the clients. the major aspects of the change
that is undertaken by the businesses are based on the understating of the needs of
the same to assess the functioning of the business in the market. Strategies that are
used whole implementing the meeting minutes of the organization is based on the
understanding of the needs of the organization to bring in changes in the systems of
the business.
Strategies:
 Training based on the transformation of the emotions to treat the interests of
the employees.
 Understanding the basic needs of the customers and making the employees
aware of the same
 The development of the needs of the employees and providing the employees
with the data bases of the customers to help them understand the needs of the
clients
Detail the outcomes of your review regarding the accuracy of the
information, spelling and grammar and the correct use of the template.
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BSBADM502 Manage meetings
Assessment Task 3 - Follow up meetings
Area Review summary
Accuracy of information The accuracy of the information in the meeting
sessions has helped in maintaining the proper
understanding of the needs of the customer sand
the business. the different aspects of the change in
the systems of the organization is based on the
functioning of the needs of the business to bring in
changes in the systems of the business.
Spelling and grammar The spelling and grammar was specially checked
and rechecked during the session which has helped
in adhering to the requirements of the employees to
make them understand the process. the major
aspects of the change that is undertaken by the
organizations is based on making the employees
aware of the changes in the systems of the
business.
Correct use of template The correct use of the template will be helping the
organization to bring in changes in the systems of
the business in the market. it will be helping the
business to adhere to the requirements of the
customers in the market.
Distributing meeting minutes
Describe how you will distribute these meeting minutes and why you have chosen this
method.
The distribution of the meeting minutes will be facilitating the proper understanding of
the training that is being provided to the users. on the other hand, the even
distribution of the meeting minutes will be facilitating the understanding of the
employees through self evaluation of the processes that are addressed in the
meeting. it will be helping the organization to bring in the change in the business more
efficiently. the functioning of the organization is based on the training that is being
undertaken by the organization in the market. the major aspects of the change in the
business is based on the functioning of the business idea to fit in the context of the
change in the market.
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BSBADM502 Manage meetings
Assessment Task 3 - Follow up meetings
Storing meeting minutes
Describe how you will store these meeting minutes and why you have chosen this
method.
The storage of the meeting minute will be facilitated through the proper functioning of
the cloud computing procedures. it has helped me in understanding steps to store the
meeting minutes and thereby utilize the same in the future. The reason for utilizing the
change in the organization is based on the proper functioning of the resources in the
market.
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BSBADM502 Manage meetings
Assessment Task 3 - Follow up meetings
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