BSBADM502 Manage Meetings Assessment Task 3 - Follow up meetings

BSBADM502 Manage meetings
Assessment Task 3 - Follow up meetings
The Assessment Task is due on the date specified by your assessor. Any variations to
this arrangement must be approved in writing by your assessor. See specifications
below for details.
Performance objective
As a student, you are to demonstrate the skills and knowledge required to review the
outcomes of a meeting and to facilitate the follow-up activities that occur after a meeting
to ensure that agreed actions are completed and discussions from the meeting are
recorded and stored correctly.
Assessment description
This assessment continues from Assessment 1 and 2.
Part A
Student is required to review the action plan from Assessment Task 1 and the meeting
minutes taken from the meeting chaired and conducted in Assessment Task 2 to ensure
they are a true and accurate record of the discussions.
Part B
Student is required to document their strategy for distributing and storing these minutes.
Part C
Student is required to prepare a report detailing the outcomes of the meeting conducted
in Assessment Task 2.
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BSBADM502 Manage meetings
Assessment Task 3 - Follow up meetings
Procedure
Part A
1. Obtain a copy of the meeting minutes prepared by the minute taker of your meeting
conducted in Assessment Task 2.
2. Check the minutes for accuracy including spelling, grammar and correct use of the
template provided.
3. Provide details of your review in Appendix 1 in the space provided.
Fill appendix 1 included with your assessment.
Part B
1. Detail your strategy for distributing and storing these minutes in Appendix 1 in the space
provided.
Part C
1. Prepare a one page report detailing the outcomes the meeting you conducted in
Assessment Task 2.
Make one page report on the outcomes of your meeting, where you will discuss
your meeting agenda, the participants and the meeting minutes.
Specifications
You will be assessed against performance objectives mentioned in this
assessment task. Before you submit your work to Assessor, check to include
the following
The following is a list of items you must submit to your facilitator/assessor.
 Complete and submit Appendix 1, Assessment Task 3 submission form.
 Submit a copy of your one page report detailing the outcomes of your meeting.
Your assessor will be looking for the following items to be covered.
 All sections of Appendix 1 ‘Assessment Task 3 submission form’ are completed using
clear and concise language.
 Evidence of the ability to apply different strategies to review meeting minutes.
 Read all information carefully – don’t skim over, read each word.
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BSBADM502 Manage meetings
Assessment Task 3 - Follow up meetings
 Check details with other participants.
 Refer to any notes you may have taken during the meeting to
confirm information.
 Check for spelling and grammar.
 Check that the template has been completed correctly and that all
sections contain information.
 Demonstrated ability to determine appropriate strategies for distributing and storing
meeting minutes through consideration of factors such as:
 organisational policies and procedures
 access requirements
 storage space
 confidentiality and security requirements.
 Evidence of an understanding of how to effectively report meeting outcomes including:
 clearly stating the meeting purpose
 who participated in the discussion
 what was achieved
 relevant next steps.
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