BSBADM502 Manage meetings

Manage Meetings
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Table of Contents
INTRODUCTION...........................................................................................................................4
TASK 1............................................................................................................................................4
1) Explanation of each of following meeting terminology....................................................4
2) Meeting structure for a formal meeting.............................................................................5
3) Meeting structure for an informal meeting........................................................................6
4) Three key arrangements that need to be made for a meeting.............................................7
5) Two responsibilities of a Chairperson prior to a meeting..................................................7
6) Three important aspects of a Chairperson’s job during a meeting.....................................7
7) Explain important for a Chairperson to monitor participation of all those involved in a
meeting...................................................................................................................................8
8) Explain role of a Chairperson, you would manage someone who is dominating meeting 8
9) Explain role of a Chairperson you would manage someone who is too shy to contribute to a
meeting...................................................................................................................................8
10) Explain role of a Chairperson you would manage two people having a private
conversation within a meeting................................................................................................9
11) Describe two ways of conducting meetings.....................................................................9
12) Describe three advantages of face to face meetings and give an example of a workplace
situation where this type of meeting may be used................................................................10
13) Describe three advantages of meetings held by teleconference or web conferencing and
give an example of a workplace situation where this type of meeting may be used............10
14) Describe use of webcams for meetings, including a brief description of how to use a web
cam.......................................................................................................................................11
15) Explain purpose of an agenda and identify five items that should be included in an agenda
..............................................................................................................................................11
16) Explain purpose of meeting minutes and list five items that should be included in meeting
minutes.................................................................................................................................12
17) Explain difference between informal meeting minutes and formal meeting minutes. . .12
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18) Access Corporations Act 2001 from Internet and identify information from the Act that
relates to notices of meetings...............................................................................................13
a) To whom must a notice of meeting be provided?............................................................13
b) How must notice of the meeting be provided? Indicate at least two ways......................13
TASK 2..........................................................................................................................................13
a) Meeting Agenda...............................................................................................................13
b) Meeting minutes...............................................................................................................14
CONCLUSION..............................................................................................................................15
REFERENCES..............................................................................................................................16
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INTRODUCTION
Meeting is defined as group of two or more than people who comes together in order to
discuss about given topic in formal as well as business setting (Castrucci and Auerbach, 2019) .
This is conducted with purpose of achievement of goal through verbal interaction like reaching
agreement, sharing information and so on. It can be face to face, telephone conference cell,
video-conference, Skype and others. It should be conducted by all types of business on regular
basis for attainment of goal and objectives in effective manner. Meeting should be managed by
preparing time, making agenda, start or end time, capturing actions and getting feedback. The
given organisation is based on Grow Management Consultants which is consultancy firm that is
specialised in providing leadership advices to business. This provide services to performance
metrics as well as managers for development of leadership in effectual manner. Being the
operational manager of respective organisation has to perform different activities and operations
for attainment of goal and objectives. The main aim of report is to discuss about formal as well
as informal meeting. It also covers about role of chairperson while conducting meeting along
with advantage of face to face meeting. This report covers formal and informal meeting project
with help of sample template.
TASK 1
1) Explanation of each of following meeting terminology
a) Quorum
It is defined as minimum number of members who have attended meeting conducted by
business (Davids and et. al., 2019). This is regarded as minimum or fixed number of eligible
people who are presented at meeting before official decision is made. They are regarded as
minimum members who are required for conducting business meeting in effective and efficient
manner. The requirements of quorum includes corporate BODs, legislative bodies, corporate
shareholder meeting and others.
b) Procedural Motion
This is defined as way which identifies about how meeting is conducted at business. Such
motions are mainly designed that allow for smooth transactions of business at time of meeting
but which may be used in disrupting as well as prolong affairs. This can be incidental motion and
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