Instructions Given by your Assessor

Added on - 25 Sep 2019

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BSBADM502 Manage meetingsASSESSMENT 1 COVER SHEETDetails of AssessmentTerm and YearTerm 3 2016Time allowedAssessment No1Assessment Weighting100Assessment Type2 Meetings Observed, supporting evidence and Written questions and answersDue DateClass RoomStudent Name:Student ID No:Date:Qualification :BSB50215 Diploma of BusinessUnit Code:BSBADM502Unit Title:Manage meetingsAssessor’s NameAssessment OutcomeResultsSatisfactory Not SatisfactoryMarksStudent Feedback:______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Student Declaration:I declare that this work has been completedby me honestly and with integrity and that I have been assessed ina fair and flexible manner. I understand that the Institute’s StudentAssessment, Reassessment and Repeating Units of CompetencyGuidelines apply to these assessment tasks.Name:____________________________________________Signature:_________________________________________Date: ____/_____/_____Assessor Declaration:I declare that I have conducted a fair,valid, reliable and flexible assessment with this student, and Ihave provided appropriate feedback.Name: _________________________________Signature: ______________________________Date: ____/_____/_____Student did not attend the feedback session..Assessment/evidence gathering conditionsBSBADM502 AssessmentVersion 1.1Page1of22
BSBADM502 Manage meetingsEach assessment component is recorded as either Satisfactory (S) or Not Satisfactory (NS). A student can only achievecompetence when all assessment components listed under Purpose of the assessment section are Satisfactory. Your trainer willgive you feedback after the completion of each assessment. A student who is assessed as NS (Not Satisfactory) is eligible for re-assessment.Resources required for this AssessmentAll documents must be created using Microsoft Office suites i.e., MS Word, Excel, PowerPointUpon completion, submit the assessment printed copy to your trainer along with assessment coversheet.Refer the notes on eLearning to answer the tasksAny additional material will be provided by TrainerInstructions for StudentsPlease read the following instructions carefullyThis assessment is to be completed according to the instructions given by your assessor.Students are allowed to take this assessment home.Feedback on each task will be provided to enable you to determine how your work could be improved. You will be providedwith feedback on your work within 2 weeks of the assessment due date.Should you not answer the questions correctly, you will be given feedback on the results and your gaps in knowledge. You willbe given another opportunity to demonstrate your knowledge and skills to be deemed competent for this unit of competency.If you are not sure about any aspect of this assessment, please ask for clarification from your assessor.Please refer to the College re-assessment and re-enrolment policy for more information.This form is to be completed by the assessor and used a final record of student competency. All student submissionsincluding any associated checklists (outlined below) are to be attached to this cover sheet before placing on the studentsfile. Student results are not to be entered onto the Student Database unless all relevant paperwork is completed andattached to this form.Administrative use onlyEntered onto Student Management Database________________DateInitialsBSBADM502 AssessmentVersion 1.1Page2of22
BSBADM502 Manage meetingsAssessmentSubmission detailsStudents NameStudent IDGroupAssessor’s NameAssessment Date/sThe Assessment Task is due on the date specified by your assessor. Any variations to this arrangementmust be approved in writing by your assessor.Submit this document with any required evidence attached. See specifications below for details.Performance objectiveCandidates are to demonstrate the skills and knowledge necessary to prepare for a meeting inaccordance with organisational requirements.Assessment descriptionTASK 1:For this assessment, you will be observed preparing for, conducting and following up on onemeeting, with at least four participants. Whilst you may work with your assessor to discussthe meeting options, it is recommended that you implement this assessment with other unitsyou are studying.PREPARATIONIn your preparation, you are to ensure that:Purpose of meeting is clarified and the agenda developed in line with stated purposeThe style and structure of the meeting is appropriate to the meeting’s purposeMeeting participants are identified and notified in accordance with organisational proceduresMeeting arrangements are confirmed in accordance with requirements of meetingMeeting papers are dispatched to participants within designated timelinesYou must provide your agendas to your assessor at the time of your assessmentBSBADM502 AssessmentVersion 1.1Page3of22
BSBADM502 Manage meetingsCONDUCTINGWhilst conducting your meetings, you are to ensure that:Meetings are chaired in accordance with organisational requirements, agreed conventions forthe type of meeting and legal and ethical requirementsMeetings are conducted to ensure they are focused and time efficientMeeting facilitation enables participation, discussion, problem solving and resolution of issuesMinute taker is briefed on recording meeting notes in accordance with organisationalrequirements and conventions for the type of meetingThis will be observed by your assessor during each of your meetingsFOLLOWING UPAfter each meeting, you are to follow up, ensuring that:Transcribed meeting notes are checked to ensure they reflect a true and accurate record of themeeting and are formatted in accordance with organisational procedures and meetingconventionsMinutes and other follow-up documentation are distributed within designated timelines andstored in accordance with organisational requirementsOutcomes of meetings are reported as required, within designated timelinesCandidate:I declare that this work has been completed by mehonestly and with integrity and that I have been assessed in a fairand flexible manner. I understand that the Institute’s StudentAssessment, Reassessment and Repeating Units of CompetencyGuidelines apply to these assessment tasks.Signature: ___________________Date: ____/_____/_____BSBADM502 AssessmentVersion 1.1Page4of22
BSBADM502 Manage meetingsASSESSOR’S CHECKLIST (for assessor’s use only)Did the candidate:SatisfactoryYesNoObtain information about the purpose of the meetingIdentify an appropriate meeting formatDevelop an agenda ensuring it accurately reflected the meeting purposeEnsure agenda and other meeting documentation was accurate and freefrom errors.Identify all participants and notify them in advance via writingDistribute the agenda to all invited participantsAdvise the participants of:Meeting timeMeeting locationMeeting purposeParticipant expectationsConfirm attendance for each participantEnsure meeting area set up appropriatelyCHAIRING THE MEETING:Begin on timeIntroduce self and welcome all (especially new members)Facilitate discussion and group interaction (encouraging diversity of views /opinions)Provide supporting environment to encourage complex discussionsCommunicate effectively with both groups and individuals as requiredBSBADM502 AssessmentVersion 1.1Page5of22
BSBADM502 Manage meetingsDid the candidate:SatisfactoryYesNoEnsure participants comments and actions are non-discriminatory througheffective facilitationSummaries key points as appropriateInstruct minute taker to record details as appropriateEnsure meeting runs smoothly by moving on to next topic in timely andappropriate fashionEnsure meeting stays focusedDelegate actions / follow up as requiredCOMMUNICATION SKILLSUse warm and open communication styleUse open and approachable body languageMake direct eye contact to create direct pathway between participants andself (may be culturally inappropriate for some groups)Communicate with confidenceEstablish a trusting environmentStay impartialEnsure participants comments and actions are non-discriminatory througheffective facilitationCONFLICT RESOLUTION / NEGOTIATION SKILLSIdentify participant concerns that arise and respond appropriatelyIdentify any critical issuesTalk through concernsBSBADM502 AssessmentVersion 1.1Page6of22
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