BSBINN601 - Manage the Negotiation of Change - Assessment 1

This assessment task is designed to assess your understanding of the principles and practices of managing the negotiation of change within an organization. You will be required to demonstrate your ability to identify change requirements, analyze organizational objectives, and develop a comprehensive change management plan. The assessment will cover topics such as cost-benefit analysis, risk management, communication strategies, and stakeholder engagement.

Assessment coversheet
STUDENT NAME MOILE NO
EMAIL
STUDENT ID NUMBER DUE DATE
UNIT NUMBER LEAD AND MANAGE
ORGANIZATIONAL
CHANGE
COURSE
ENROLLMENT
ADVANCE DIPLOMA
OF BUSINES
UNIT CODE BSBINN601 ASSESSMENT
NUMBER
STUDENT SIGNATURE DATE
RECEIPENT OF ASSESSEMNT
TEACHER NAME DATE
TEACHER SIGNATURE RESULT
1

Contents
Activity 1A................................................................................................................................4
Activity 1A................................................................................................................................6
Activity 1B.................................................................................................................................7
Activity 1C..............................................................................................................................10
Activity 1D..............................................................................................................................13
Activity 1D..............................................................................................................................15
Activity 1E...............................................................................................................................19
Activity 1F...............................................................................................................................21
Activity 2A..............................................................................................................................23
Activity 2A..............................................................................................................................26
Activity 2B...............................................................................................................................29
Activity 2D..............................................................................................................................32
Activity 2E...............................................................................................................................33
Activity 3A..............................................................................................................................35
Activity 3B...............................................................................................................................37
Activity 3B...............................................................................................................................38
Activity 3C..............................................................................................................................39
Activity 3C..............................................................................................................................40
When, where and how will the consultation take place?................................................40
Activity 3D..............................................................................................................................42
2

Activity 3D..............................................................................................................................43
Activity 3E...............................................................................................................................45
Activity 3E...............................................................................................................................46
Activity 3F...............................................................................................................................48
Activity 3F...............................................................................................................................49
Activity 3G..............................................................................................................................50
Skills and Knowledge Activities............................................................................................52
Activity 4A.............................................................................................................................52
Activity 4c...............................................................................................................................54
Activity 4D.............................................................................................................................56
Major Activity........................................................................................................................58
References...............................................................................................................................64
3

Activity 1A
Estimated
Time
10 Minutes
Objective To provide you with an opportunity to Identify Strategic change needs
through an analyses of organizational objectives.
Activity Why it is important to analyses the organizational objectives when
Identifying change requirements or opportunities.
Objectives are very important for analysing the organisational goal when
there is no goals how an employee can increase their efficiency of doing
work it motivate them to achieve the goals with their hard work and for this
it is necessary the objectives are to be made, when the objectives are set it
makes much easier to improve the skills and productivity.
Give three Examples of the type of strategic change that may be
required as a result of analyses of organizational objective.
Three examples of the type of strategic change that may be required as a
result of an analysis of organisational objective.
 The location where the business should be start – Sometimes it
happens that the owner of the business opt their business where they
live but according the fact and strategy they have to locate closer
their business where the no. of customers and investors.
 The owner’s role in future- If an owner is taking care of the
responsibilities and always focus on the goal to achieve it effectively
4

or if owner can give his work to someone who has a better
information and experience then the owner have.
 To work with the good investors- for growing the business rapidly it
is very necessary to work with a good investor whose financial
condition is very strong in some circumstances if the company bears
loss.
5

Activity 1A
Estimated
Time
20 Minutes
Objective To provide you with an opportunity to review and analyse previous
financial data to establish areas which have generated a profit or loss.
Activity Identify an area of business and explain how you could use different form of
current and present financial data to ascertain whether the department made a
profit or loss.
In order to identify profit and loss in the organization various different forms
of financial data are being used which are explained below:
- Cash Flow
- Analyzing the financial statement
- Profit and loss statement
- Balance sheet
6

Example of the estimation of profit or loss.
Activity 1B
Estimated 10 Minutes
7

Time
Objective To provide you with an opportunity to review existing policies and
practices against strategic objectives to identify where the changes are
required.
Activity Why should existing policies and practices be reviewed against strategic
objectives?
It is a well-known fact that the Board is only responsible for the full control
of an organisation. A policy can’t be brought into effect without taking prior
approval from the Board. It is essential to review the existing policies and
practices in order to ensure that whether these policies are implemented in
the way these were intended to be and also to know that how often these are
used and what are the results for that. There comes a need to check the
accessibility. It is all to know that whether these could be useful or are
relevant in the changed circumstances or not just like in resident population,
legislation, etc.
Imagine that an organization has new strategic objectives concerning
the introduction of new technology throughout the business which will
affect all employees. Which types of policies and practices may need to
be reviewed in the light of these objectives?
1. Preparing budget
2. Trainers are adopted so that use of technology can be earned
3. Demo classes are taken for learning the process
4. Technology is being adopted according to the current market
situation.
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5. Time limit is being set so that each of the activity is being
completed.
9

Activity 1C
Estimated
Time
20 Minutes
Objective To provide you with an opportunity to monitor the external
environment to identify events or trends that impact on the achievement
or organizational objectives.
Activity Give six examples of the types of external trends or events that may
impact on achievement of the organization’s objectives.
Economy:
Deals depend upon the abundance of a populace, or in any event, on the
capacity for that populace to obtain cash to influence their buys (to credit).
So when monetary conditions aren't brilliant, you have to modify your
methodology.
Politics:
This typifies everything from licensed innovation laws to zoning limitations
to antitrust laws to representative and purchaser security directions. There
are for all intents and purposes zero parts of the business that are not
specifically affected by the legislative issues of where the business is found.
Nature:
Pressure from natural gatherings can likewise change a business' procedure.
For example, when organizations are seen as negatively affecting the regular
habitat around them. The dangerous atmospheric deviation debate could
likewise have an impact if your key arranging, as lawmakers consider
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carbon charges and different measures.
Technologies:
Innovation, particularly when generally embraced quickly, is dependably a
noteworthy disruptor and distinct advantage, and there are numerous cases
of industry leaders who disregarded mechanical change and languished
enormously over it.
Law:
Government controls, for example, those that influence the environment or
correspondence are outside your ability to control and could directly affect
your business.
Finance:
The finance can become an influence factor for the business or organization.
The can increased the business or business because the funds are required
for the financial growth.
Using PESTLE analysing tools identify three current factors in each
category which affects your industry sector.
Current Trends
Political policy, tax, trade control
Economic GDP, interest rate, economic growth.
Sociological employment, social mobility, income
Legal License, project patent, safety protocols.
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Environmental Environmental Law, leadership, management.
12

Activity 1D
Estimated
Time
20 Minutes
Objective To provide you with an opportunity to identify major operational
changes requirements due to performance gap, business opportunities
and threats, or managerial changes.
Activity Give 3 Examples of each of the following factors which may result in
changes in an organization:
Performance gap  Planning is the main and important factor to
achieve the goals with the help of planning
factor they will get to know about the past
failures and also experience the current
situation.
 Day to day coaching factors includes the
results of day to day work before reaching
the till the end the planning management
examines about the employees performance
and they will also examines that how much
work percentage an employee is giving their
to reach the goals.
 Factors which affect the job and carrier
development- talking about the job
development the production will only grow
when every employee is working with their
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100% efficiency and meeting the targets
given to them.
Business
Opportunities
 Launching a new product
 Capturing a new target market
 Revising and making the product life cycle of
the existing product and services.
Business threats  New entry in the market.
 Changes in the market rends
 Lowering the prices of the product by the
competitors.
Management
Decisions
 Changes in the structure of the business.
 Changes made in the process of the
organization
 Adaptation of new technology.
Imagine that a graphic design company has found that the are only
delivering 70% of the customer projects on time; that customer
satisfaction is low and that the competitor has started trading on the
same business park, targeting the same customer base. What changes
might be arise from this set of circumstances?
There are various types of changes which arise related to the changes being
arisen in the level of satisfaction in the customers. The business has to put
more capital investments in completing the customer’s projects. Moreover,
the customers switch to the other brands to take expected level of
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satisfaction.
Activity 1D
Estimated
Time
15 Minutes
Objective To provide you with an opportunity to analyse cash flow trends.
Activity Explain how and why you would analyse your business’ cash flow trends.
Cash is said to be the lifeblood of any business. Unavailability of cash
negatively affects the working of the business. The best way to know about the
health and the position of the business is by analysing the cash flow trend of
the particular business. It can be done by preparing a cash flow statement and
also by ratio analyses method by every month in order to know about the
availability of cash in the organization. There are two types of cash flows in
the organization i.e. cash inflows and cash outflows and the things included in
the cash flow statement are cash flow from operating activities, cash flow from
investing activities, and cash-flow from financing activities.
The format of cash flow analysis is described as follows:
Operating Activities:
Net income
+Amortization and Depreciation
+/-Changes in working capital
+/-One Time investments like investment losses or investment gains, stock
15

compensation, deferred taxes etc.
= Cash flow from operations
Investing Activities:
+/-Net Investments
+/- Net Capital Expenditures
= Cash flow from investing activities
Financing Activities
+/- Purchase or sale of company stock
Dividends
+/- Net borrowings
= Cash flow from financing activities
SUMMARY
+/- Cash flow from operating activities
+/- Cash flow from investing activities
+/- Cash flow from financing activities
= Net Change in Cash
+ Cash balance at the beginning
= Ending Cash Balance
So, the main motive behind analysing the cash flow is to know about the
generation and expanding cash in an organisation. In short, it is to know about
the cash inflows and outflows within a specific period of time.
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If it is talked about the effectiveness of the financial management, it helps in
giving advice regarding how a business could raise money in order to maintain
good relations with the investors. It also helps in reporting, accounting and also
having a good communication with a huge level of stakeholders in budgeting,
forecasting and also in managing the business cash flow and costs in order to
access projects and to buy assets for the organisation.
In order to ensure financial viability of a business following points should be
taken in consideration:
Maintain a healthy balance sheet
Turning a profit while staying in black
Maintain a good cash flow
A good ROI (return on investment) should be produced for the shareholders.
17
Issues in
Business
Finance
Financial Management,
Uncertainity about the
future
Monitoring Performance,
Regulation and
Compliance,
Technology
Maintaining Reputation,
Knowledge when to
embrace change
Competencies and
recruiting the right talent,
Exploding data,
Customer Service

18

Activity 1E
Estimated
Time
1 Hour
Objective To provide you with an opportunity to review and prioritise change
requirement and opportunities with relevant managers; and to consult
stakeholders, specialized with experts to assists in the identification of
major changes requirements and opportunities.
Activity Why is it important to review and priorities changes requirement or
opportunities with relevant managers and specialist?
The review is required for the requirement or opportunities with the relevant
manger and specialist in the organization because without the review and
analysis the organization cannot collect the data and information for the
requirement of the organization. They can collect the data from the different
reviews, which is important to understand the opportunities of the specialist
and the managers. The reviews are provided by different a party, which is
used to identify the opportunities and requirements of major changes in the
organization.
Draw an agenda for a meeting with this group and consult them about
the proposed changes and their priorities
The organization uses agenda for a meeting with a group of the organization
and consults them about the proposed changes and their priorities. The
organization organizes the meetings to provide knowledge and skills. For
this, they develop the effective planning for the meeting and it is developed
by the manager and leader of the organization. They select the participants
they ask different other people for their opinion as well. Establish the rules
19

for the meeting for every employee of the organization.
What key point would you wish to include in the conversation?
The following point should be included in the conversation: a way to
increase the skills and knowledge, how to increase the productivity of the
organization, strength, and weakness of the organization.
20

Activity 1F
Estimated
Time
20 Minutes
Objective To provide you with an opportunity to review existing software and is
suitability for financial management.
Activity In references to your current financial management software, give all of
the pros and cons you can think of.
Pros and cons of the current needs and future needs.
Pros of the current needs and future needs
Good control over the budgets.
Provide better planning and strategic analysis.
Provide transparency between activities and finance operation.
Automated financial processes.
Cons of the financial management software
The finance management software can be expensive.
Training is required for this.
An additional program is required.
Do you think the software is suitable for the both current needs and
future needs?
According to me the finical software are very important for both current
needs and future needs. The organization can increase the performance by
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using the software and they can monitor the different process and they can
improve them through them.
22

Activity 2A
Estimated
time
15 minutes
Objective To provide you with an opportunity to undertake cost-benefit analysis
for high priority change requirement and opportunities.
Activity Why is it important to undertake a cost –benefit analysis for high
priority change requirements and opportunities?
Almost every business decision required a cost-benefit analysis for prioritise
its change requirements and opportunities. If a business will not execute a
cost- benefit analysis a t initial stage the business will prone to face the risk of
wasting valuable money and resources and generating losses. Below are list
of benefits explained which are necessary for applying cost-benefit analysis.
 Projects Evaluation: Cost benefit analysis is used to evaluate the rewards
and risks of projects. It can be used is analysis of benefits and risk in
product development, invest in marketing ideas, infrastructure
enhancements and operational changes. If benefits justify the costs and
outweigh it the investment is considered to be good.
 Easy Sales projections and Budget preparation: Cost benefit analysis
helps in preparing the budget with an ease if all the possible costs are
listed. The benefits anticipated from the analysis used in projection of
financial goals.
 Priorities Funding: After evaluation of cost and benefits from cost benefit
analysis priorities the Projects as per their priority as per urgency and can
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schedule timelines.
 Define Goals: After understanding the Benefits of possible projects they
are used to set the goals and bench marks for the project. Concrete
revenue goals are defines as per the quantifiable benefits. Other benefits
can be used to set management, time or productivity goals.
Imagine a graphic designer company has decided to invest $ 50,000 in
new equipment, staff training and consultancy support to stream line its
work flow. What are the potential tangible and intangible benefits to be
achieved from this investment?
A graphic designer company has decided to procure new equipment,
Consultancy support and staff training and decided to invest $ 50,000 for this
project work. Before investment it is necessary to understand the potential
benefits from this investment. Benefits can be non-quantifiable (intangible)
and quantifiable (tangible).
Tangible benefits are financial gains or quantifiable service to the
organisation. Below are benefits:
 Improving efficiency ( e.g.; reduced costs, efficient use of resources
present)
 Improved Effectiveness ( e.g.; Service delivery and access improved)
 Supporting or enabling other benefits (e.g.; Utilizing business analysis for
re-engineering)
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Intangible are non-measurable improvements for the welfare of the
organisation. Intangible which can be benefitted from the above investment
are as follows:
 Ensure compliance with Governance authorities.
 Implementing ISO standards post investment.
 Exposure to ligation cost is reduced.
 Management decisions improved and became prompt.
 Helps in policy formation and its smooth delivery.
 Organizational productivity increased significantly.
25

Activity 2A
Estimated
Time
25 Minutes
Objective To provide you with an opportunity to use previous financial data to
determine allocation for resources.
Activity Give an example of how you could use previous financial data to
determine the allocation of resources.
Explain the figures and how you would allocate resources accordingly.
The resource allocation is the mechanism which is used to make decisions
regarding the budgets of the departments. The aim behind this calculation of
budget to ensure the availability of resources in an organisation in order to
meet the cost of the activities though taken in the organisation.
Previous Year Financial Data Used in Allocation of Resources:
Year ended December 31,
In millions, except per share data
Statements
of
operations:
2013 2014 2015 2016 2017
Net sales $ 61,093 $ 74,452 $ 88,988 $ 107,006 $
135,987
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Operating
income
$ 676 $ 745 $ 178 $ 2,233 $ 4,186
Net income
(Loss)
$ (39) $ 274 $ (241) $ 596 $ 2,371
Basic
earnings per
share(1)
$ (0.90) $ 0.60 $ (0.52) $ 1.28 $ 501
Diluted
earnings per
share(1)
$ (0.09) $ 0.59 $ (0.52) $ 1.25 $ 4.90
Weighted-
average
shares used
in
computation
of earnings
per share:
Basic 453 457 462 467 474
Diluted 453 465 462 477 484
Statements
of Cash
Flows:
Net cash
provided
$ 4,180 $ 5,475 $ 6,842 $ 11,920 $ 16,443
27

by(used in)
operating
activities
December 31,
(in millions)
Balance
Sheets:
2013 2014 2015 2016 2017
Total
assets
$ 32,555 $ 40,159 $ 54,505 $ 64,747 $ 83,402
Total long-
term
obligations
$ 5,361 $ 7,433 $ 15,675 $ 17,476 20,301
28

Activity 2B
Estimated
time
20 minutes
Objective To provide you with an opportunity to understand the risk analyses and
apply problem solving and innovation skills to identify barriers to
change and agree and record mitigation strategies.
Activity What is the purpose of a risk analysis when developing a change
management strategy?
The purpose of risk analysis is must to execute while developing a strategy
for change management. Risk analysis is used to describe the method or
overall process where risk factors and hazards associated with the strategy
have to be identified that may cause potential harm to the strategy. Evaluate
the risks associated with project and record the findings after then review the
assessment and find the ways to eliminate and control the risk for smooth
flow of the strategy.
Imagine that the graphic design company is introducing new technology
and working practices. What barriers might be encountered?
Graphic design means Communication in visual form. Graphic design is used
by advertisement and business industry and has impacted the lives of
individual in this fast-paced world. Introducing a new technology and
Working practices are barriers for smooth functioning of the graphic design
company. Major problem faced by a graphic design industry is getting
29

updated the skills of the manpower who are working on this industry. Second
biggest barrier the time taken in understanding the new technology and get
accustomed according to it fast because of cutthroat completion on today’s
world. Third barrier is cost of technology borne in the era of low or thin
margins and implementation on given time frame before the competition.
What mitigation strategies could be implemented to avoid the barriers
identified in the previous question?
There are some strategies which should be followed up rigorously for new
technology to be rolled out. Basic Ground working has to be calculated,
understanding the functionality, System compatibility has to be checked.
Develop a support system for the issues face by the skilled force while use
the new technology and help them sought out the issues. Maintain
transparency among the team and at the organisation level. Communicate
with the employees & make them understand the benefits of the
implementation of new technology. Lastly build a momentum for timely and
proper smooth implementation of the process and technology to overcome
competition.
Business opportunities- Business opportunities are those from which one can
grow their business with great profit and improve their goodwill.
1. Relationships- For a successful business organization having a relationship
with some kind of person who belong to the same fields or help them to
promote the business. It is very necessary for having the relationships with
people like consumers, investors, promoters which help business to expand in
less time.
2. Passion- For making any organization worldwide it is very necessary that
the employees have that passion to interact the customers or love to resolve
30

the issues they are facing or give them a good services before, during and
after so that customers will never think once again to go anywhere else.
3. Quantity or quality of work- This is the main factor of growing the
organization the quality of work will only see by the person if they are
interested in that field or if someone is interested they will easy do that with
full of passion and then the quality or quantity automatically increased.
31

Activity 2D
Estimated
time
20 minutes
Objective To provide you with an opportunity to understand the risk analyses and
apply problem solving and innovation skills to identify barriers to
change and agree and record mitigation strategies.
Activity Give an overview of the organization policy and requirements you need
to adhere to when you are preparing budgets.
The organization calculates the last year budget for planning and developing
a new Year budget or the organization. The budget plans are very important
and required for the organization. Through the budget plan, the organization
can maintain all budgets. The organization can set different targets and it is
helpful to control and monitor the performance. It is required to determine the
priority of the projects. It is also required to spotting the area where the funds
are required.
32

Activity 2E
Estimated
Time
25 Minutes
Objective To provide you with an opportunity to assign resources to the projects
and agreed reporting protocols with relevant managers.
Activity What resources might you allocate to a project?
There are several form of resources required for completion of project tasks.
Resources required for successful completion of project activity are
facilities, funding, people, equipment or any such things (excluding labour)
are counted as resources. Resources are non-storable and storable. Storable
resources are generally renewable in nature while non-storable are new
resources required to be renewed after a certain time frame.
Identify a Current, small-scale work (or non-work related) project that
is taking place in your organisation (or example Organisation). Identify
the resources that would be required to successfully implement this
project.
My company is planning a new business project of renovation of reception
area. A highly skilled project manager is required for Completion of this
project. Resources required for repair work of reception area are labour,
machines or tools, raw material plywood, lighting fixtures etc. An interior
designer is hired first by making a design and then labours work on the plan
Cut the plywood as per the dimensions. Other labour required who can fit
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lighting fixtures as per the lighting required for the area. Another skilled
person required for do the polishing work to the furniture.
For the project above, identify who needs to be updated as to the
progress of the project, how this is done and how frequently.
For the project above the main concerned manager who is responsible for
the project execution is completion needs to be updated frequently. This
project can be completed in four levels. In first level, A design is required to
be taken from architect or interior designer next Contractor is appointed who
can supply the skilled labours. Total estimate of the project is decided after
calculating the costs of everything & approval from finance manager should
be taken. Daily updation of the project completion stage needs to be updated
daily by the contractor about progress and hindrance .if any came between
the project works. If anything not as per the decided layout it have to be
approved the manager who is responsible for the execution of project.
34

Activity 3A
Estimated
time
20 minutes
Objective To provide you with an opportunity to develop communication or
education plan, in consultation with relevant groups and individuals, to
promote the benefits of the changes to the organization and to minimize
loss.
Activity Develop a communication plan for your organization.
The organization includes a different plan for the communication between
members of the group. The organization organizes meeting because the
meeting is a very effective way to share different ideas and innovation. In the
meeting, the employee can share own important opinion to achieve the
success and goals. The team member can share the fund related information
with the stakeholders.
What were the benefits of these changes?
The feedback survey was organized in the organization which is important for
the organization. The organization can understand different strength and
weakness. They can improve the performance by understanding so the survey
was very beneficial for the organization.
How could this be taken into account in the communication process?
The organization increasing the performance and they are increasing the
productivity. The profits are also increased by increasing the productivity and
quality of the product and service. It is happing because the organization
organizing the different survey which is helpful to improve some negative
points. But the disadvantage of this is that it consuming time for the
35

organization.
36

Activity 3B
Estimated
time
20 minutes
Objective To provide you with an opportunity to arrange and manage activities to
deliver the communication and education plans to the relevant groups
and individuals.
Activity What should your briefing cover?
For the education and communication in the organization I will organize the
seminar and tanning for the employee. By using this, the leader can provide
different knowledge to their employee. This will be helpful to increase the
skills to increase the performance. I will organize the workshop, which is
useful to provide the practical knowledge.
What practical arrangement does you need to consider when arranging and
managing communication/ training activities?
I will consider the workshops and seminars in the organization which is
useful to increase the practical knowledge of the employee and this strategy
will increase the productive and profits for the organization.
37

Activity 3B
Estimated
time
20 minutes
Objective To provide you with an opportunity to manage risk by checking there
are no opportunities for misappropriation of funds and that system are
in place to properly record all financial transactions.
Activity Identify five different ways staff could misappropriate company funds
and suggest a resolution for each.
False invoicing- false invoices can generate funds more than desired, thus
proper date and references should be checked.
Self-vendors- staff can bring their own vendors to do the work; this can result
in poor quality of work, this company should stick to their own vendors.
Raw material- poor quality of raw materials can give poor health and hygiene
conditions. This organization should timely check their quality and services.
Wastage –Wasting these resources thus proper reviews should be done.
Over celebrations- frequent parties and celebrations lead to major increase in
the cost, thus organization to restrict number of celebrations.
38

Activity 3C
Estimated
time
20 minutes
Objective To provide you with an opportunity to review profit and loss statement,
cash flows and ageing summaries.
Activity Explain your organization’s use of aging summaries, in terms of the
accounts payable and receivable, where applicable.
The Account aging summery can be considered as a report that lists the
customer’s invoices like unpaid customer invoices. The Account aging
summery includes unused credits and it is arranged by the ranges of the date.
The Account aging summery is known as a primary tool, which is used to
determine the invoices, and it is applicable to determine the overdue
payments by the customers. The management of the organization uses
account aging summery.
39

Activity 3C
Estimated
time
20 minutes
Objective To provide you with an opportunity to consult with relevant groups and
individuals for input into the change process.
Activity Planning a consultation event in your organisation as a part of a change in
program to introduce new equipment
How would you select the members of the consultation groups?
For selecting the members for the event in organisation it is very necessary to
know the taste and preferences of the clients and the purpose of the event and
after that find those persons who have already worked in this field or have
some kind of experience they will be very helpful for organising an event
easily. And after doing all these things setting a team and make a leader who
can take the responsibility to complete it as the task was expected and the
work of the leader is to watch the delicate team and give them feedbacks
before the event so they can rock it.
When, where and how will the consultation take place?
For planning when, where and how the event will be done it is the most
important factors for any programme. Picking up the day and date when the
event will be done the count of the guest is higher for sure and everyone can
come. And also remember that whatever the places is decided it is in a
popular area so the guest doesn’t find difficulties in finding the location of the
event.
What key questions will be asked as a part of the consultation process?
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For a successful event in the organisation the questions that are supposed to
be asked that how can the organisation will get the grow in the field, which
type of new technologies should be used for a managing the objectives and
achieving the goals, how to get more productivity and so on.
What will happen to the results/output?
Make sure the result/output it will be in a positive manner which is exactly
the same as expected. It may fulfil all the requirement and strategies which
are to be made for achieving the objective.
41

Activity 3D
Estimated
time
15 minutes
Objective To provide you with an opportunity to identify and respond to barriers
to the changes according to the risk management plans.
Activity What barriers might you encounter and how might you respond to
them?
If I am managing the project then I will remove the loss factors from the
organization by identifying them. These can be considered in the organization
as risk factors. I will focus on the following points:
Insufficient resources for the organization.
Perceived value.
Lack of leadership.
42

Activity 3D
Estimated
time
15 minutes
Objective To provide you with an opportunity to review the budgets, as required
dealing with the contingencies.
Activity Give an example of contingency that could occur at your workplace and
explain how you would revise the budget to deal with it.
Latest contingency is an office inauguration that is supposed to occur in few
days that can be a grand event , thus to limit the expense the effective steps
could be keeping natural decorations, limited marketing to the most resultant
markets, menu should be as per the guests and effective quantity should be
taken. Finally keeping the party limited to vegan standards only.
What recourses might you allocate to a project?
Major resources needed to successfully run any projects are-
Human recourses- all the manpower needed to do so.
Financial resources- budget and capital resources
Stakeholder resources- all the external resources needed to do any
Skill and knowledge activity:
You have just been taken on in the financial management department of your
organization. You have been told that you need to:
Plan for financial management – Make constructive strategies to reduce cost
and increase efficiency.
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Establish budgets and allocate funds- allocate budgets as per the events and
process needs and trying to adhere to the needs. Allocate funds as per the
approximate estimation of the organizations need.
Implement budget- try to adhere to the decided budget and cross the budget
only when the situation demands that urgently.
Reports on finances- Timely MIS reports should be maintained in order to
check the utilization of pre-assigned budgets and then making future
estimations according to the current utilization.
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Activity 3E
Estimated
time
20 minutes
Objective To provide you with an opportunity to maintain audit trails to ensure
accurate tracking and to identify discrepancies between agreed and
actual allocation.
Activity Give an example of how you could use an audit trail to identify a
discrepancy in budget allocation.
The audit trail can be considered as a document series that is examined during
the audit and it is useful to present how the company handles transactions.
For example every recorded step are taken makeup the audit trail when a
transaction is executed like business purchase etc.
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Activity 3E
Estimated
time
20 Minutes
Objective To provide you with an opportunity to action interventions and
activities set out in the project plan according to the project timetable.
Activity Choose three of the following possible inventions and actions which may
occur on a project plan. Thinking of the context of your own
organisation, describe how you would ensure the correct/appropriate
implementations of these factors:
Career planning
Career can developed from two perspectives in which organisation is
working how they build our career and get better the opportunities and the
second one is employees are working which type skills and knowledge about
the organisation or the work field we have so that they can achieve the goals
easily.in the view of discussion few things are to be always remembered
i. Current job – Always see that whatever the skills and knowledge
does an employee have can be helpful for enhancing the career of
an organization.
ii. What are the future aspirations- It is very necessary to know
about the employees future aspiration that where they see
themselves in future.
iii. What are the careers plans- See what are the career plans does an
employee have and how it will be helpful for him to get succeed
in that organization.
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Team building
Team building is a main part of organisational development. When a group
of employees have the same and only one aim that they have to achieve the
objectives or they have some strategies to fulfil that work it must be done
with efficient and effective manner. Sometimes the objectives are not clear
or had some kind of confusions which may affect the work and also some
disadvantages are there like low morale, hidden agendas, irresponsibility’s
and so on can affect it. For being a good team player or a leader it is must
that everyone knows their responsibilities and they are doing it efficiently
without inconsistency and failures. And for this result the team lead used to
motivate the team and had a good relationship with all the team members.
Termination-
Termination began with discipline and responsibilities of one in the
organisation. Anything what happens in any organisation which is not
tolerated the result would be termination it is very important factor because
if employees do not have any fear of doing fraudulent, unexpected things in
the organisation building which are completely not allowed or taking a
rightful termination is changing the full environment of the organisation.
And if some non-attentive or non-responsible people may get terminated so
there is big chance of recruiting
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Activity 3F
Estimated
time
20 minutes
Objective To provide you with an opportunity to activate strategies for embedding
the change.
Activity Why is it important to activate strategies for the embedding the changes?
It is important to release new products.
Include different resources in the organization.
Increase the performance.
Support team and members.
Reduce the wastage.
Improve the efficiency.
What strategies might you use to embed the changes?
To embed the changes in the organization I will use some strategies, which is
useful for the organization. feedbacks and survey will be organized in the
organization, engage the people, build the trust, identify the internal and
external factors and then remove them, use the seminars and workshops.
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Activity 3F
Estimated
time
30 minutes
Objective To provide you with an opportunity to ensure compliances with due
diligence.
Activity Identify three area of the compliance.
There are three area of the compliance are described in this section and they
are risk, rules and regulation, organization culture. To remove the risk
compliance in the organization the risk management should be created which
is useful to identify different risks in organization. The policy and protocol
should be implemented in the organization for rules and regulation
compliance. The hierarchy should be follow in the organization for the
organization culture compliance.
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Activity 3G
Estimated
time
40 minutes
Objective To provide you with an opportunity to conduct regular evaluation and
review and modify project plan where appropriate to achieve change
program objective.
Activity Why it is important to evaluate and review the progress of change
management programme?
Change management in itself is a whole process to alter or modify the current
process and its current methodology. Thus we can do it by taking following
steps-
Type of urgency should be checked and accordingly we can make the priority
for the same.
Guiding structure should be made in order to check whether the process we
are working on is going in a pre-described and efficient manner or not.
Initiatives should be taken in order to make the process go smoothly such that
this can be done to stream line the process.
Take a list of the employees or the volunteers that are involved in the system
and are doing so; by this we can allocate the work as per the urgency.
Remove all the hurdles and barriers that are coming in to make sure that the
there is nothing that has been stopping the progress of process.
Short term achievements and wins should be taken in order to make sure that
volunteers are happy and involved positively and are achieving their goals.
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Maintain the process and progress is also the part of this process to maintain
quality.
Apply the change that has been seen under the same.
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Skills and Knowledge Activities
Activity 4A
Estimated
time
40 minutes
Objective To provide you with an opportunity to ensure and format of the report
and clear and conform to organizational and statutory requirements.
Activity Identify a report used in your workplace and list all your organization’s
specification here, including format and style.
It defines task allocation, supervision and co-ordination which are subjected
towards the achievements of the organizational aims.
Organization need to be flexible, Objective oriented to achieve the goals.
Requirements of the structure of the organization are as follows:
General Options – Like country and state information, accounting details,
time spans, currency-related options.
Business Units – Consolidation tree with all the hierarchical entities.
Elimination entities – For intercompany eliminations.
Account types – Like (Assets, Liability and others followed).
Ledger – Used for consolidation.
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Model – Through which the organization works to gain data
Trees- To establishment of roll-up of account.
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Activity 4c
Estimated
time
15 minutes
Objective To provide you with an opportunity to prepare recommendation to
ensure the financial viability of the organization.
Activity Explain how you would use each of the following to determine the
financial viability of the organization.
It is the example of poor operation and maintenance due to lack of sufficient
fund to do work adequately. To carry out the work of an organization in an
adequate manner this issue is must.
Cash Flow – It is a process reveals that how a company spends its money in
the market. There are two types of flow in an organization related to cash are
–
Inflow – It shows how an organization spends its money.
Outflow – It show how the money comes from into the organization.
Consolidation – this process has many benefits for an enterprise to seek the
best use of the potential resources. There are such factors of resources are as
follows, Location, equipment’s, and organizational structures. A team of
people of organization create extra-logical schemes to utilization the financial
resources. These types of analysis help an organization-
In Budget saving.
Improved service Delivery.
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Increased Capital.
Expenses – Money which is used in the efforts to generate the revenue of an
organization & the cost of business running representation. They are in the
form of wages and salaries or an amount which is taken from the earnings for
the maintenance. Common type of expenses consists:
Advertisement Costs.
Expenses related to the travel, distributers and suppliers.
Salaries to the employees and fees which paid to the consultants.
Expenses related to the research and development process.
Labour Cost – Labour cost is the amount which is paid to the employees, and
in the form of benefits to the employees also the payroll taxes paid by the
employer. Cost of labour is divided into parts such as, Direct & Indirect Cost.
Direct Cost – Wages of the employees and of the labour on the assembly line
also.
Indirect Cost – Cost that use in the maintenance of the company or to the
labour that support.
Profit – The goal of an organization is to earn profit. If an organization
generating profit it indicates that the good and services provided by the
organization is under good quality that desired by the consumer at lowest
price according to the competitors in the market.
Loss – If an organization is unable to do work or function according to the
demand of the consumers and losing the orders constantly is responsible for
loss in the terms of financial aspects than the organization dealing with the
consequences of the financial loss.
Write-Off – An accounting aspect that the book value of an asset is become
zero. But in the real it doesn’t mean that the value is zero.
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Purpose of the Write Off is serves into phases:
Support accounting accuracy objectives.
Secondary, it creates the tax saving opportunities to the assets owners.
Activity 4D
Estimated
time
25 minutes
Objective To provide you with an opportunity to evaluate the effectiveness of
financial management process.
Activity Outline here how you would evaluate the effectiveness of your
organization’s financial management –process.
Effectiveness of any organization’s financial process can be determined by
revenue and the future strategies they come into.
Investments done for the year can tell the budget allocated and the expenses
we have done to match the budget.
Revenue of the organization also tells about the progress any organization has
been making in the field.
Debts are cleared or they are under control or managed they can be taken as a
plus point in order to maintain the quality of funds and their constant growth.
If the liabilities are being taken care of properly and under all circumstances,
then this can help in doing better work in future and maintain the future fund
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allocation properly.
Accrued expenses are to be noted and monitored timely to check the funds
that are being expected to do in future.
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Major Activity
Case study as provided by trainer- Deliver Power point presentation
Slide 1
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S
lide 2: Organizational Strategies are must for an organization to sustain in
between the competitors. Through making decisions like make RND
departments to analysis the forecasts of future. To prevent the company
product from the imitation or copies with the fake brand label of an
organization.
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Slide 3: Organizational strategy is a process which shows about the vision of
an organization. And tells about the objectives according to the desired
production and growth. A process which takes an organization toward its
aim and growth which give financial growth to an organization. Strategy is a
process which takes place in starting of the organization and runs side by
side when an organization runs smoothly and it because of clear vision
towards the goal by making strategy of business.
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 Slide 4: Consists of Organizational Strategies are divided into 4 parts
such as:
• Dynamic – Strategies in which changes are unpredictable, like the
game of chess. The main aim is to gain the profit and make the
growth.
• Long Term Plan – For-casting is must in an organization to maintain
its position in the present time and planning for future to sustain in
the market and grow.
• Road Map – It is like a mirror for an organization which shows the
real position of an organization.
• Vision - Clear vision is very important to gain the growth in the
company to male image and profit.
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Slide 5: This side represents the future forecast of the business. This helps in
analysing the market situation and planning for the strategies and
implementing in order to get the planned results by matching with the
achieved results.
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Slide 6: To make an organization complete strategies are must to be prepare
in a very first and exact manner to get the perfect values and vision towards
the aim. After making strategies the organizations get opportunities to lower
its loss for raw material.
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References
 ELearning. (2017). Cost-benefit analysis [Online] Sielearning. Available
at: https://sielearning.tafensw.edu.au/MBA/9791K/ [Accessed on: 08 May 2018]
 Boardman, A.E., Greenberg, D.H., Vining, A.R. and Weimer, D.L., 2017. Cost-benefit
analysis: concepts and practice. Cambridge University Press.
 Nas, T.F., 2016. Cost-benefit analysis: Theory and application. Lexington Books.
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