Resolving Office Files Opening as Read-Only

The assignment content discusses issues related to Microsoft Office 2016 files opening as read-only unexpectedly, with solutions provided for troubleshooting and editing documents. It also covers the importance of knowing one's audience and purpose when designing a document, as well as the factors that influence design, such as cognitive capacity and strategic thinking. The content further explores case studies involving Lucy and Mark, who use different business equipment and software to design presentations. Additionally, it touches on the importance of clarifying the target audience and purpose before designing a document.

Running head: BSBITU306 FMB Assessment V2.2
BSBITU306 FMB Assessment V2.2
Name of the Student
Name of the University
Author Note

1BSBITU306 FMB ASSESSMENT V2.2
Table of Contents
Task 1...............................................................................................................................................2
Answer 1......................................................................................................................................2
Answer 2......................................................................................................................................2
Answer 3......................................................................................................................................2
Answer 4......................................................................................................................................3
Answer 5......................................................................................................................................3
Answer 7......................................................................................................................................4
Answer 8......................................................................................................................................5
Answer 9......................................................................................................................................6
Answer 10....................................................................................................................................7
TASK 2............................................................................................................................................9
Case Study 1................................................................................................................................9
Case Study 2..............................................................................................................................11
References......................................................................................................................................12

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Task 1
Answer 1
Types of software application used to produce business documents
 Software suite
 Word Processing software
 COBOL( Universal Compiler)
Answer 2
Three Factors that will influence what software to be used for making decision
1) The required outcome from the software application
2) How the software will be able to be used further in the future
3) The type of software required for layout and the requirement for formatting (Merriam and
Tisdell, 2015).
Answer 3
Short description of a range of functions and features of computer applications that can be used
to design business documents
Functions includes alternating headers and footers and table formatting
Software includes database packages or presentation packages and
the spreadsheet packages
Business documents may also include accounts statements and client database and the

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web pages
Answer 4
The Corporate branding elements used by organizations to have procedural documents include:
 Logo
 Color palette
 Fonts (typography)
Answer 5
To keep track of Inventory Microsoft Access and Excel
To prepare a report which have reports and
graphics and photographs
Microsoft Word and Power Point and Publisher
To keep the records Microsoft Word and Excel
Performance Criteria Test templates to obtain organizational and user
feedback, and make amendments as necessary to
ensure maximum efficiency and quality of
presentation
Answer 6

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SITUATION EQUIPMENT USED
A hard-copy report to be reproduced 10 times A Printer
A hard-copy photograph needs to be placed in an e-newsletter A Photocopier
A proposal needs to be written and 50 copies made A Computer
A hard-copy accounts statement needs to be updated and
emailed to an accountant.
A Scanner
Answer 7
Answer A :
The details that would be required in the brief to ensure that the desired requirements to produce
a marketing flyer for the organization is successfully met:
 The Contact Information - Anything that would possibly say in the flyer which will
promote the business will be of no help if the customers don’t know how to contact the
company. Therefore the business flyer shall include the business name, address, phone
number and website (Pahl and Beitz, 2013).
 Social media connections-If the business is using social media as a form of marketing
tool then taking advantage of the opportunity in order to earn new fans. In order to tell the
customers it shall be mentioned on the Face book, Twitter or any social media.
 A bold headline-The headline should be able t communicate what the business is all
about. This is the first chance that will enable to draw the readers mind

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 Discounts or special offer: To let the customers know about the special deals or discounts
or promotions that will encourage the customers to take advantage of the opportunities
(Barnett et al,2014).
Answer B
 Create a plan which will help in making a timeline and will help to execute to make a
final form
 Next it is to use the answers from the sections prepared in the plan, and one should figure
out if the company would like this timeline to be text or image-heavy
 Then summarize each of the points
 And finally, the last step is the planning decide if the timeline will be the only in the focal
point or in the info graphic
Answer 8
Answer A
The article to solve the problem
“When opening Office 2016 files, you may experience files are opening as read-only
unexpectedly. This issue most commonly impacts Excel and Word in Version 1706 (Build
8229.2045)
If you have an Office 365 for home subscription, or you purchased a one-time download of
Office 2016, click the Contact Us button at the bottom of this page.

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If you are an admin for Office 365 for business subscription, contact Office 365 for business
support”.
Answer B
When there is an Office Diagnostics then in some cases the tests are not run.
The Office Diagnostics are:
The following steps to be taken to resolve the problem are
 The test takes 15 minutes or longer to run.
 This test might not run effectively if you are logged onto the system using Terminal
Services or Remote Desktop.
 While running the test, in some uncommon situations, you might be prompted to insert
the Microsoft Office installation disc.
Answer 9
PART A PART B
If you want to edit a document that is
marked as final…
you can click the Mark as Final command.
Naming methods of documents need to
be kept…
consistent, simple and meaningful when being saved as this
aids the identification and retrieval of documents
Windows Explorer is… a file management application designed to manage files,
folders and drives.

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The find and replace feature in Office
2010…
is used to find and replace text, formatting, paragraph marks,
page breaks and other items.
Data loss occurs when… a document is not saved correctly or frequently or the
computer program stops performing its expected function
When exiting an application you need to ensure that you understand the method of saving prior to
exiting, which is applicable to the program you are using
The modifications you make will
depend on…
what computer software you are using, what sort of business
document it is and the nature of the modification
Always save prior to exiting and… ensure that all screens that are open in the program are closed
correctly prior to closing the application
When editing a scanned document… convert the file that the scanner created to TIFF format. You
can use Paint or another program to convert the file.
Answer 10
Answer A
The factors that influenced the design of the document
 The cognitive capacity
 The strategic thinking process
 The quality of a design that allows or even encourages certain kinds of user behavior that
is affordance
Answer B

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 The Purpose-This will serve as the direction, the reference, and the path of your details.
 The Audience -Another significant step in order to make an impact on your audience is to
know them.
Answer C
In Word today, the term style sets has two definitions. It refers to Quick Style Sets that you can
save from the styles in the Styles gallery, but it also still refers to what it always has—designing
styles in your document to work together. Creating a style without giving any thought to how it
will be used or how it will interact with other styles is quite likely to do more harm than good.
To enable styles to do their job properly, create or customize document styles as a set (Trötschel
et al, 2015).

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TASK 2
Case Study 1
Answer A
The different type of business equipment used by Lucy to design the presentation is as follows:
 PowerPoint
 Overhead projector slides/transparencies
 White or black board
 Flip chart
Answer B
The different types of business software used by Lucy to design the presentation are as follows:
 Custom Show integrates with Sales force. ...
 Slide bean.
 Haiku Deck
 Visme
 SlideDog (Kim and Mauborgne, 2014).
Answer C
In order to ensure that the style of the presentation met with the requirements of the Company
Lucy used consistent design principles throughout the presentation:
 Do not give the presentation software to the center stage

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 To create a logical flow to the presentation
 To make the presentation readable

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Case Study 2
Answer A
Since Mark did not design the document for the target audience, Mark discovered that the
directors had very little knowledge about the new project and the consequence was that Mark did
not have time to change.
Answer B
Mark should have clarified that:
 The task was for whom whether it is for the directors or the colleague
 They should clarify whether visual or text based documents are used (Rahman, 2016).
Answer C
It is important to clarify the purpose and the audience of the document before design so that
Mark is able to ensure the correct presentation whether it is done for the colleague or the
directors.

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BUSINESS DOCUMENTS EXPLANATIONS TEMLATE
DOCUMENT 1
Name of document M & W Bookkeeping
Type of document Power point
Company/Client
name
William and Mary.
How I selected and prepared resources for
this document
Books and journals
How I designed this document Through PPT
How I produced this document Through excel and ppt
How I finalised this document Through resources
How I stored this document In a store driver

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References

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Barnett, D., Hawkins, R., McCoy, D., Wahl, E., Shier, A., Denune, H. and Kimener, L., 2014.
Methods used to document procedural fidelity in school-based intervention research. Journal of
Behavioral Education, 23(1), pp.89-107.
Kim, W.C. and Mauborgne, R.A., 2014. Blue ocean strategy, expanded edition: How to create
uncontested market space and make the competition irrelevant. Harvard business review Press.
Merriam, S.B. and Tisdell, E.J., 2015. Qualitative research: A guide to design and
implementation. John Wiley & Sons.
Pahl, G. and Beitz, W., 2013. Engineering design: a systematic approach. Springer Science &
Business Media.
Rahman, M., 2016. Overall marketing plan/activities/strategy of Support Group.
Trötschel, R., Loschelder, D.D., Höhne, B.P. and Majer, J.M., 2015. Procedural frames in
negotiations: how offering my resources versus requesting yours impacts perception, behavior,
and outcomes. Journal of personality and social psychology, 108(3), p.417.

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