Produce Complex Desktop Published Documents

This document provides information about the assessment tasks and requirements for the BSBITU404 unit. It includes instructions for preparing desktop published documents and a written assessment. The importance of trapping, colour qualities, printing process, media size, and type in design are discussed. The document also covers considerations for readability and the importance of taking regular breaks.

BSBITU404 _Unit Assessment Task
Student Name:
Student ID No:
Date:
Unit Code: BSBITU404
Unit Title: Produce complex desktop published documents
Please attach the following documentation to this form
Result
S = Satisfactory
NS = Not Satisfactory
NA = Not Assessed
Reassessment
S = Satisfactory
NS = Not Satisfactory
NA = Not Assessed
Assessment 1  3 completed desktop published documents
attached
S NS NA S NS NA
Assessment 2  Written Assessment attached S NS NA S NS NA
Unit Outcomes  Satisfactory  Not Satisfactory  Not Assessed
Final Assessment Result for this unit  C (Competent)
 NYC (Not Yet Competent)
Assessor Comments & Feedbacks: (inclusive of reassessment, reasonable adjustment, further opportunities for gap training etc.)
Student Declaration:
I declare that I have been assessed in this unit, and I have
been advised of my result. I also am aware of my appeal
rights.
Name: ____________________________
Signature: ____________________________
Date: ____/_____/_____
Assessor Declaration:
I declare that I have conducted a fair, valid, reliable and
flexible assessment with this student, and I have provided
appropriate feedback
Name: ____________________________
Signature: ____________________________
Date: ____/_____/_____

Assessment Resource | BSBITU404
ASSESSMENT 1 – Prepare Desktop Published Documents
For this task you are to prepare three desktop published documents. Your supervisor (who will be role-played by
your assessor) will provide you with a printed copy of each brief text, and would like you to design each document
using the information contained within it. You may ask questions to your supervisor to gain clarification on this
task if required.
Please note that this assessment focuses on your ability to design and develop 3 desktop published documents,
not on your ability to write each document from scratch.
During class time, your assessor will observe you creating each document. It is important that you:
● Adjust workspace, furniture and equipment to suit your ergonomic requirements
● Discuss your clients requirements
● Set up your document including a master page for multiple pages and multiple columns
- Prepare your text
- Use master pages, templates and styles sheets consistently
- Link text boxes and columns for text flow and heading hierarchies
- Set up your colour palettes
● Arrange elements on your page
- Import graphics correctly
- Import and format text
- Create elements and arrange effectively
● Finalise artwork
- Compose pages and combined elements to suit specified sheet size
- Identify numerical sequence and laydown of the product or mock-up
- Allow for bleed
● Check quality
- Review your text, balance, layout, colour blends with client
- Rip the completed file
- Create a proof (and recheck)
- Make any necessary changes
- Save job accurately
- Create a digital proof or PDF
● Preview, adjust and print each document
● Ensure documents are spell-checked, laid-out appropriately and prepared within timeframes
● Name and save documents following organisation conventions, then exit application
● Seek assistance from manuals or online help if required
Your final submission must meet your provided design brief and be print ready!
You will need to arrange a time to meet with your employer or assessor to identify their requirements and gather
the brief, copy and associated images.
Your assessor is to observe you in this task
Assessment Summary
You are to submit the following evidence / perform the following tasks
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Assessment Resource | BSBITU404
● Communicate with your client and identify / request all information that is required each desktop published
document.
● Develop, review and submit each desktop published document, incorporating the information provided
above.
● Your assessor will observe you develop at least one of these documents
This Observation will occur on: _____________________________________________
Assessment 1
 completed desktop published documents 1 Date: S NS NA
 completed desktop published documents 2 Date: S NS NA
 completed desktop published documents 2 Date: S NS NA
ASSESSMENT 1 – Prepare Desktop Published Documents YES NO
Adjust workspace, furniture and equipment to suit your ergonomic requirements
Set up your document including a master page for multiple pages
Arrange elements on your page
Finalise artwork
Check quality
Preview and adjust each document
Ensure documents are spell-checked, laid-out appropriately and prepared
Name and save documents following organisation conventions, then exit application
Student sought assistance from online tutorials, guides or manuals
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Assessment Resource | BSBITU404
ASSESSMENT 2 – WRITTEN ASSESSMENT
Student Instructions
● To demonstrate competency, all questions must be answered correctly
● Do not cheat during this assessment. Anyone caught cheating will automatically be excluded under the Disciplinary Rules and
their opportunity for assessment will be subject to the outcome of an Appeal Process or Disciplinary Hearing
● Ask your assessor if you do not understand a question. Whist your assessor cannot tell you the answer, he/she may be able to
re-word the question for you
● Reasonable adjustment: If you require any adjustments to accommodate a need in order to complete this assessment, please talk
to your assessor. Arrangements will be put in place to ensure a fair and flexible approach is undertaken for this assessment. Please
note that the range or nature of the adjustment will ensure that the outcomes of the unit are not compromised.
● Re-assessment: If you do not achieve the required standard, you will be given the opportunity to be re-assessed by our Assessor.
Arrangements will be made on an individual basis.
● Feedback: Your assessor will provide feedback to students after the completion of the assessment. The trainer assessor will
explain the appeals process.
Questions
1 Why is trapping an important consideration during the design phase?
Trapping is considered to be an important consideration during design phase, due to-
 During printing activity of registration precision, multiple colours are laid over one on top of
another and produces a range of tolerance degree. Thus, registration shifts might become
large (while being dependent on used printing process), which may cause defects in final
printed result’s visibility. A significant conspicuous irregularity lie in the unprinted paper areas,
also known as “halos” or “flashes”.
 A flash is defined as a white gap which is seen, in between a couple of relatively dark colored
areas which were predicted to meet. The happening is observed while the colours have
different separations and also, the registration does not involve separation to the exact
bordering between the colours. A little amount of paper area stays unprinted; moreover,
compared to couple darker colours, are observed to be very noticeable stripe and bright.
2 Why do colour qualities and behaviour for trapping need to be taken into account?
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 To optimize the misregistration effects. A printer’s quality of work is hugely dependent on
sending various inks to the register, for exact printing execution.
 For the adjustment on meeting between two dissimilar adjacent colours, so that
misregistration of the press won’t create irrelevant white spaces.
3 What are the different qualities of TIFF and EPS and when would you use them?
 TIFF is an image, alike super-detailed JPG. During the saving process of a TIFF-based
image, the detail or colouring of the TIFF file format is never lost, hence the authentic image
is extracted, as required. A limitation of this is due to TIFF taking a large size of file, which is a
bit against the online environment.
o Advantage: Detailing is not lost; Supports multiple (millions) colours.
o Disadvantage: Massive file size, Non-compatible to all platforms.
 A vector image file is an EPS, meaning as its scalability of being in any size, while other
image formats do not possess such feature. Whereas, increasing the image size stretches
and pixelates an image, and makes it lose detail, however, is retained in EPS (due to
scalability). Limitation of EPS is due to it being a vector imaged-specialist format. Only
graphic design software such as Adobe Photoshop or Adobe Indesign can open such
vector images of EPS files. Moreover, use of EPS during printing is efficient for printworks
of large scale.
 Advantage: Scalability of size; no lose in detail.
 Disadvantage: Only graphic design software can open EPS files.
4 If a colour set doesn't have the colours marked how can we distinguish the colours?
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Determination of colours are not generalized by their aesthetic qualities, perhaps, through by
mathematical equation (formula). The colours are demonstrated in less than 8 bits of data, which is
no way near to 256. The basic palette of colours would visualize un-dithered solid on particular
monitors which are able to display 256 colours.
5 Why is it important to give consideration to the printing process during the design phase?
 For appropriate and corrective output of design, it is necessary to give priority to the printing
process, as it involves communication with the printer, only if it is capable of printing the
asked design on the current layout, and also calculation of costing involved is initiated. The
step of pre-press check list is important since it provides the designer to imply flexibility, if
there are any changes involved in the design. It is also important to know the type of required
image, the type of colour palette and ink and, also the printable medium’s information during
the printing process, which directly connects to the work satisfaction for clients.
6 What kinds of problems can occur if the printing process isn't considered during the design
stage
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Assessment Resource | BSBITU404
 Unwanted ink-overlapping.
 Mixture and inappropriateness of colours.
 Film assembly’s inaccuracy.
 Flash’s occurrence.
 Distortion in film.
 Issues to paper.
7 Why does the media size need to be considered during imposition?
 Avoidance of wastage of paper.
 Economize from standardize.
 Impositional disposition.
 Counts of quantity.
 Evolved from the Mill.
8 Why do you need to plan for multiple colours and graphics during imposition?
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It is important to plan for multiple colours and graphics during imposition, as it adds different effects.
The stage is considered to be crucially important in the printing process.
9 What are true type fonts?
 The association of the True-type fonts are with the platform of Microsoft Windows. Another
part of the respective technology is from the TrueType rasteriser software, which are built in
OS of Windows and Mac, while allowing printing and display of TrueType fonts.
 Alike multiple digital typefaces, the font file of TrueType consists of information to hinting,
outlines, mapping of characters (font). A slight difference in TrueType fonts is observed for
both Mac and Windows OS, as they cannot share the identically designed fonts.
 However, it is being popularly used, yet also it is been replaced or converted to fonts of
OpenType.
10 What is the importance of type to the overall design?
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Assessment Resource | BSBITU404
 The choice of selecting the correct type is highly influential to the communicational
effectiveness and the way of its perseverance. Moreover, this is the driving force among
every visual communication activities.
 Choice of an approximately correct type is fundamental for setting the piece’s tone (also, the
colour and composition).
11 What factors do you need to consider to ensure overall readability?
 One way to measure the understandable level of written information by the intended reader is thorugh
the Readability scores. The respective score is index (computer-calculated) which estimates the
education level of someone to be capable to read a portion of text, at ease.
 The extents of a given text’s readability for influencing the engagement of people and initiate message
is through-
1. Correct font size.
2. Maintenance of line spacing.
3. Smart use of paragraphs.
4. Short sub-heading’s usage.
5. Simple, easy and consistent writing style.
6. Use of numbered lists and bullet points.
7. Combinational lowercase and uppercase letter’s usage.
8. Appropriate application of different style choices.
9. Avoidance of low contrast.
10. Avoidance of poor backgrounds.
11. Avoidance of irrelevant text wraps.
12. Leveraging images with captions.
13. Inverted pyramid’s usage.
14. Reasonable text line’s length.
15. Avoidance of cluttering.
16. Proper visualization of links.
17. Testing and checking the text.
12 Describe why it is important to have regular breaks
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 Regular breaks are important since it allows eyes in re-focusing and concentrative features,
and also, lets the positional change in limbs (avoidance from cramps), while providing a small
‘down-time’ to the brain.
13 Describe in detail the ergonomically correct way to sit at a computer desk.
Process 1: Chair
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Assessment Resource | BSBITU404
 Hips should be pushed as far back to the chair.
 The height of the seat is adjusted to make feet being placed flat on the floor, while
equal distance of knees to hips, is maintained.
 Back of the chair is adjusted to 100°-115° reclined angle to ensure support among the
upper and lower back. Frequent positional changes can be done if the individual has a
back of active mechanism, on the chair.
 Shoulders should be relaxed, with according adjustments to the armrests. Armrests
should be removed, if they are bothering.
Process 2: Keyboard
Input device’s optimal positioning can be provided by an articulating keyboard tray. Yet,
accommodative features like adjustment to tilt, height, leg clearance mechanisms and mouse
positions should be provided as well. The tray is not correct if it pushes the individual, away from the
materials of work, like telephone, calculator, and others.
 Keeping and pulling up close to the keyboard.
 Positioning the keyboard, right in front of the individual’s body.
 Determination of most frequently used sections of keyboard, and according
adjustments to allocate the section to the central portion with the body.
 Adjustment of height of the keyboard to keep the shoulders relaxed and elbows in an
open position (100°-115°), while wrists and hands are placed straight..
 The sitting position is depending on the keyboard’s tilt. By using the mechanism of
keyboard tray or keyboard feet, it can be maintained. Sitting in an upright posture can
be supported by tilting the keyboard far from the individual’s negative angle.
Reclination implies positive tilt rate for maintenance of front wrist position.
 Maintenance of pad hard surfaces and neutral postures can be helped by wristrests.
However, its usage is appropriate for palm’s resting in between keystrokes.
Suggestion is not appropriate for resting on wristrest. Avoidance of using hugely wide
wristrests than keyboard’s spacebar is to be maintained, as well.
 It is recommended to keep the pointer as near to the keyboard. Using a mousebridge
or lightly inclined surface, just over the 10-keypad, could support to maintain
closeness.
Process 3: Document, Screen and Telephone
Source and screen document’s inappropriate positioning can result with incorrect postures.
Adjustments to maintain neural and relaxed neck position is recommended.
 Centring the screen directly in front of individual.
 Adjust screen’s top to 2-3.5” above eye level.
 Position of the individual should be an arm’s distance away from screen.
 Carefulness in positioning the source documents in front of the individual, right in
between the keyboard and screen, while usage of copy stand (in-line) reduces glare.
For insufficiency of space, placing the source documents in a document holder is
suggested towards positioning, with screen adjacency.
o Keep screen at windows right-angles.
o Adjustment of blinds or curtains.
o Adjustment of screen controls and screen angle (vertical) for minimization of glare on
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lights (overhead).
o Use of light filters, optical glass filters, and others.
 Positioning the telephone nearby. Arms or telephone stands could help.
 For elimination of cradling of handsets, use speaker phones or handsets.
Process 4: Breaks or Pauses
After appropriately setting the workstation, it is recommendable to take a toll on the individual’s body
and regulate body’s static postures which inhibits circulation of blood.
 Short breaks of 1-2 minutes are recommendable in every 25-30 minutes. After an hour
of intense work, change activities for minimum 6-12 minutes. Always maintain
distance from the computers during the breaks (lunch, light-food).
 Covering eyes with the palms for 10-20 seconds makes them feel rested.
 Looking away from the screen and focusing on something far away would lessen the
chances of eye-fatigue, and will inherit re-focusing quality.
 Maintenance of correct posture during work. Move as often as possible.
14 Describe what a style guide is, and what it normally includes.
 A manual of style or a style guide is a group of standards which designate the designing and
writing of documents, whether for particular publication, field, organization or general use.
 A style guide achieves improvement in communication. For such establishment, consistency
in a document (or multiple document) should be maintained to enforce the best of respective
practice in action and visual, language, typography and orthography compositions.
 For technical and academic docs, the guide enforces the bests of practices among pedagogy,
ethics, and compliances.
 The style guides are commonly included in specialized and general uses, for academic
audiences and general reading, and also for scholars and students who belong to different
disciplines, journalism, government, academics, businesses and other particularly significant
industries.
Bibliography
Pheasant, S. (2014). Ergonomics, work and health. Macmillan International Higher Education.
Gass Jr, A. C., Kirstein, J. M., Fearnside, J. W., Donovan, T. A., & Hu, C. K. (2016). U.S. Patent No.
5,822,503. Washington, DC: U.S. Patent and Trademark Office.
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Pope, M. H., Goh, K. L., & Magnusson, M. L. (2014). Spine ergonomics. Annual review of biomedical
engineering, 4(1), 49-68.
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