BSBMGT615 Contribute to Organisation Development Learner Workbook
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This document provides the foundation of what is required to become competent in BSBMGT615 Contribute to Organisation Development. It includes elements for competency demonstration, foundation skills, assessment requirements, and assessment tool definition list.
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BSBMGT615 Contribute to Organisation Development Learner Workbook Student’s Name: TrainerSyed Saqib Hussain Shah Date:23/12/2018 Teacher Remarks:
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P a g e|2 Assessment criteria for BSBMGT615 Contribute to organisation development In this document, you will find the foundation of what is required to become competent in this unit. For further information on each element, you can refer to the Assessment Matrix. Included in this document are the elements for the unit, foundation skills, assessment requirements as well as an assessment tool definition list and the crucial observation and third party check lists. As well as all of the areas covered here, each student must also complete all workbook activities, case studies and major activities, where stated, to become competent within this unit. NOTE – Re-assessment: Students will have amaximum of two (2) reassessmentsattempts if competency is not achieved in the first instance. The final grade of‘C’forCompetentor‘NC’forNot Competentis only given at the completion of the unit of competency when all components or parts of the assessment are graded as‘S’for Satisfactory.Unsatisfactory results are marked asNS. Elements for Competency Demonstration Elements for Competency Assessment: 1.Develop organisation development plan 2.Implement organisation development activities 3.Maintain organisation development program Performance Evidence: Evidence of the ability to: Analyse information and data about the organisation and develop an organisation development plan including: oagreed objectives ochange management and communications strategies oidentified roles Implement the development plan including: odeveloping the team omanaging conflict osolving problems Evaluate the development plan and make adjustments as appropriate Foundation Skills: Learning
P a g e|3 Participates in team development and training activities to develop skills and knowledge Reading Evaluates and integrates facts and ideas while reviewing and interpreting organisational development processes Writing Evaluates and integrates facts and ideas while reviewing and interpreting organisational development processes Oral Communication Applies appropriate strategies to extract main ideas from oral texts across a range of contexts in an effort to improve organisational development Numeracy Selects and interprets a range of mathematical information to analyse performance, determine objectives and calculate cost-benefits of organisational development Interact with others Recognises the importance of taking audience, purpose and contextual factors into account when making decisions about what to communicate, with whom, why and how Recognises the importance of supportive interaction and building rapport in order to establish positive and effective working relationships Collaborates with others to achieve joint outcomes, playing an active role in encouraging innovation and facilitating effective group interaction, influencing direction and taking a leadership role Manages conflict in the workplace through the recognition of contributing factors and by implementing resolution strategies Get the work done Develops flexible plans for complex, high impact activities with strategic implications that involve multiple stakeholders with potentially competing demands Systematically gathers and analyses all relevant information and evaluates options to make decisions about organisational development Considers whether others should be involved in decision making and, if so, uses collaborative processes Uses analytical and lateral thinking to review current practices and develop new ideas Actively identifies systems, devices and applications with potential to meet current and or future needs with the help of specialists Knowledge Evidence: To complete the unit requirements safely and effectively, the individual must: Explain how to maximise participation in and support for organisation development including strategies or techniques for:
P a g e|4 ochange management oconsultation oevaluating the process and outcomes ogenerating ideas and options omanaging conflict and resolving problems Outline theories of organisational behaviour and dynamics relevant to planning and implementing organisational development Explain the impact of legislation on organisational development and change List aspects of organisation culture that can affect organisation development and explain how to address them in planning and implementation Assessment Conditions: Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the management and leadership field of work and include access to: Relevant legislation and regulation Workplace documentation and resources Case studies and, where possible, real situations Interaction with others Assessors must satisfy NVR/AQTF assessor requirements. Links: Companion volumes available from the IBSA website: http://www.ibsa.org.au/companion_volumes - http://www.ibsa.org.au/companion_volumes Any observations and practical assessments must be recorded in the observation checklist. All practical tasks should be demonstrated during the length of the course. As the instructor, you must maintain a record demonstrating the date of the practical activities and any comments relevant to the performance of each student. Where a student is not able to demonstrate competence in a practical observation activity, further questioning should be put in its place. As the instructor, you could be assessing the student’s literacy, numeracy and language skills, as well as the content and context of his/her answers. In some cases, you will have to adjust and amend the assessment tools, using different and varied methods (such as oral assessment), to allow students to be assessed according to their needs and abilities.
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P a g e|5 Assessment Tool Definitions Assessment ToolHow is it used? What is it? Learner Workbook Activities (Entire completion is required) Each student should be given a Learner Workbook which will hold a number of activities, both formative and summative, that all need to be completed in conjunction with the appropriate sessions. The PowerPoint, Learner Guide and instructor should provide further information to help with the activities. Observation/Demonstration (To be completed for each numbered point as stated on the checklist) An observation should be completed for each of the students by the instructor. If the tasks aren’t everyday actions, a simulated environment is acceptable, or a demonstration can be set up. An observation checklist can be found at the end of this document. Major Activity (Entire completion is required) A Major Activity is a summative assessment and can be found in the Learner Workbook, after all of the activities are completed. This is an extended piece of summative assessment which should take anywhere between 1-2 hours and every student should complete this work. It is a requirement for each unit to check knowledge and understanding. Skills and Knowledge Activity (Entire completion is required) A Skills and Knowledge Activity is a summative assessment and is found before the Major Activity in the Learner Workbook. This should take between 1-2 hours and every student should complete this work. It is a requirement for each unit to check knowledge and understanding of the foundation skills and knowledge evidence. Third Party (To be completed for each numbered point as stated on the checklist) A Third Party checklist is very similar to an Observation Checklist in its format, but it can be completed by someone who works with the learner and has witnessed them completing tasks which coincide with the elements of the unit. The checklist can be found at the end of this document. Case Study (Entire completion is required) Not all units will have Case Studies but those that do will be clearly stated within the PowerPoint and the Learner Workbook. It will appear as any other activity, but it will be named ‘Case Study’ and will provide an example of a possible real life situation for the learner to read, interpret and then answer questions on. Learner Guide (To be used as an informational guide) The Learner Guide links with the Learner Workbook as it provides the information given during sessions and more. It can help students to further their knowledge and to also complete the activities. Evidence Document (Not a necessity for completion of unit but can be used as an aid or to collect further evidence) The Evidence Document lists all of the Elements and Performance Criteria with an area for written reports etc, to add evidence to the student’s portfolio. It can be used for any of the performance criteria, especially those which may not have been covered by any other assessment tool. The student can circle a number of the criteria that they may feel they need further evidence of or it can be used as a guide for completing further Observations and Third Party reports.
P a g e|6 Observation/Demonstration Throughout this unit, the learner will be expected to show their competency of the elements through observations or demonstrations. The observations and demonstrations will be completed as well as the formative and summative assessments found in the Learner Workbook. An explanation of demonstrations and observations: Demonstration is off-the-job A demonstrationwill require: Performing a skill or task that is asked of you Undertakinga simulation exercise Observation is on-the-job The observation will usually require: Performing a work based skill or task Interaction with colleagues and/or customers The observation/demonstration will take place either in the workplace or the training environment, depending on the task to be undertaken and whether it is an observation or demonstration. Each task must be observed. You will need to ensure you provide the learner with the correct equipment and/or materials to complete the task. You will also need to inform the learner of the time they have to complete the task; this will once again vary, depending on the task. Learner should be able to demonstrate they can: Develop organisation development plan Implement organisation development activities Maintain organisation development program Learners should also demonstrate the following skills: Learning Reading Writing Oral Communication Numeracy Interact with others Get the work done
P a g e|7 Observation/Demonstration Checklist Candidate’s Name Assessor or Observer’s NameSyed Saqib Hussain Shah Unit of Competence (Code and Title)BSBMGT615 Contribute to Organization Development Date of Assessment23/12/2018 Location75 Gozzard Street, Gungahlin 2912 ACT, Australia. Demonstration TasksCompleted Materials and EquipmentProvided Tasks to be observed, demonstrated or simulated if appropriate YesNoComment 1.Develop organisation development plan:Did the learner demonstrate they couldanalyses strategic plans to determine organisation development needs and objectives? 2.Develop organisation development plan:Did the learner demonstrate they couldconsult withrelevant groups and individualsto profile the organization’s culture and readiness for organizational development? 3.Develop organisation development plan:Did the learner demonstrate they could determine who will take key roles in the organizational development process and confirm their commitment? 4.Develop organisation development plan:Did the learner demonstrate they couldcollect and analyses data on areas of the business experiencing problems or that need realignment? 5.Develop organisation development plan:Did the learner demonstrate they could determine and agree on objectives and strategies for organizational development? 6.Develop organisation development plan:Did the learner demonstrate they couldconsider change management techniquesrequired to achieve the workplace culture outcomes and build them into the organisation development plan? 7.Develop organisation development plan:Did the learner demonstrate they coulddevelop communication/education plansto achieve communication objectives in relation to the
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P a g e|8 desired work environment and desired approach to problem-solving and developmental activities? 8.Implement organisation development activities:Did the learner demonstrate they couldidentify and implement consultative processes to maximize participation in the organisation development process? 9.Implement organisation development activities:Did the learner demonstrate they couldundertaketeam development and training activitiesto develop collaborative approaches to problem-solving and development? 10.Implement organisation development activities:Did the learner demonstrate they couldfacilitate groups to articulate problems and to propose means for resolving the problems? 11.Implement organisation development activities:Did the learner demonstrate they couldmanage conflict between individuals and/or groups to achieve consensus or agreement? 12.Implement organisation development activities:Did the learner demonstrate they couldundertake interventions in accordance with the organisation development plan? 13.Implement organisation development activities:Did the learner demonstrate they couldbrainstorm alternative proposals and negotiate and agree on outcomes? 14.Maintain organisation development program:Did the learner demonstrate they couldundertake surveys to identify any loss of support for organizational development programs and activities? 15.Maintain organisation development program:Did the learner demonstrate they couldmaintain regular team meetings and individual feedback in accordance with communication plan? 16.Maintain organisation development program:Did the learner demonstrate they couldset outactivities and interventionsin the organisation development plan and maintain, evaluate and modify them as required?
P a g e|9 17.Maintain organisation development program:Did the learner demonstrate they couldensure senior management reinforces organisation development program by ongoing messages of support and appropriate resource allocation? 18.Maintain organisation development program:Did the learner demonstrate they couldevaluate organisation development plans in terms of costs and benefits, including opportunity costs? The candidate’s performance was: Not SatisfactorySatisfactory Further Comments: Candidate’s Signature Assessor/Observer’s Signature Syed Saqib Hussain
P a g e|10 Support Questions for observation checklist Candidate’s Name Assessor or Observer’s Name nit of Competence (Code and Title) Date of Assessment Location The candidate’s performance was:Not SatisfactorySatisfactory Client Feedback Candidate’s Signature Assessor/Observer’s Signature
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P a g e|11 Third Party Reports The Third Party Report should be completed by a senior member of staff i.e. a Supervisor or Manager, where possible. The report should cover the points below, with a description to show that the tasks have been witnessed over time, whilst working with the learner. Examples, times, dates etc should be included if possible. As this unit is about contributing to organisation development, you will need to have witnessed the learner within a meeting or training environment: 1.Developing organisation development plan 2.Implementing organisation development activities 3.Maintaining organisation development program. Ticking yes/no next to the tasks is required, as well as an accompanying report.
P a g e|12 Third Party Checklist Candidate’s Name Assessor or Observer’s Name Unit of Competence (Code and Title) Date of Assessment Location Demonstration Tasks Materials and Equipment Tasks to be simulated if not witnessed over time:YesNo 1.Did the learneranalyses strategic plans to determine organisation development needs and objectives? 2.Did the learnerconsult withrelevant groups and individualsto profile the organization’s culture and readiness for organizational development? 3.Did the learnerdetermine who will take key roles in the organizational development process and confirm their commitment? 4.Did the learnercollect and analyze data on areas of the business experiencing problems or that need realignment? 5.Did the learnerdetermine and agree on objectives and strategies for organizational development? 6.Did the learnerconsiderchange management techniquesrequired to achieve the workplace culture outcomes and build them into the organisation development plan? 7.Did the learnerdevelopcommunication/education plansto achieve communication objectives in relation to the desired work environment and desired approach to problem-solving and developmental activities? 8.Did the learneridentify and implement consultative processes to maximize participation in the organisation development process? 9.Did the learnerundertaketeam development and training activitiesto develop collaborative approaches to problem-solving and development? 10.Did the learnerfacilitate groups to articulate problems and to propose means for resolving the problems? 11.Did the learnermanage conflict between individuals and/or groups to achieve consensus or agreement? 12.Did the learnerundertake interventions in accordance with the organisation development plan? 13.Did the learnerbrainstorm alternative proposals and negotiate and agree on outcomes? 14.Did the learnerundertake surveys to identify any loss of support for
P a g e|13 organizational development programs and activities? 15.Did the learnermaintain regular team meetings and individual feedback in accordance with communication plan? 16.Did the learnerset outactivities and interventionsin the organisation development plan and maintain, evaluate and modify them as required? 17.Did the learnerensure senior management reinforces organisation development program by ongoing messages of support and appropriate resource allocation? 18.Did the learnerevaluate organisation development plans in terms of costs and benefits, including opportunity costs? The candidate’s performance was: Not SatisfactorySatisfactory Further comments: Candidate’s Signature Assessor/Observer’s Signature
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P a g e|14 Third Party Evidence Confidential Information Name of Candidate RTO: Unit(s) of Competence As part of the assessment for the units of competency, we are seeking evidence to support a judgment about the candidate’s competence. As part of the evidence of competence we are seeking reports from the supervisor and other people who work closely with the candidate. Name of the supervisor: Workplace: Address: Phone: Do you understand which evidence/tasks the candidate hasYesNo provided/performed that you are required to comment on? As the assessor explains the purpose of the candidatesYesNo assessment? Are you aware that the candidate will see a copy of this form?YesNo Are you willing to be contacted should further verification of thisYesNo statement be required? What is your relationship to the candidate? How long have you worked with the person being assessed? How closely do you work with the candidate in the area being assessed? What is your technical experience and/or qualification (s) in the area being assessed?(Include any assessment or training qualifications.)
P a g e|15 Does the candidate: Perform tasks to the industry standards?YesNo Managed job tasks effectively?YesNo Implement safe working practices?YesNo Solve problems on the job?YesNo Work well with others?YesNo Add that to new tasks?YesNo With unusual or non-routine situations?YesNo Overall do you believe the candidate conforms to the standard required by the unit of competency on a consistent basis? Identify any training needs for the candidate: Any other comments:
P a g e|16 Table of Contents Activities.........................................................................................................................................20 Activity 1a....................................................................................................................................20 Activity 1b....................................................................................................................................21 Activity 1c....................................................................................................................................22 Activity 1d....................................................................................................................................23 Activity 1e....................................................................................................................................24 Activity 1f.....................................................................................................................................25 Activity 2a....................................................................................................................................26 Activity 2b....................................................................................................................................27 Activity 2c....................................................................................................................................29 Activity 3a....................................................................................................................................30 Activity 3b....................................................................................................................................31 Activity 3c....................................................................................................................................32 Activity 3d....................................................................................................................................33 Activity 3e....................................................................................................................................34 Skills and Knowledge Activity.......................................................................................................35 Major Activity..............................................................................................................................36
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P a g e|17 Candidate Details Assessment – BSBMGT615: Contribute to organisation development Please complete the following activities and hand in to your trainer for marking.This forms part of your assessment for BSBMGT615: Contribute to organisation development. Name:_____________________________________________________________ Address:_____________________________________________________________ _____________________________________________________________ Email:_____________________________________________________________ Employer:_____________________________________________________________ Declaration I declare that no part of this assessment has been copied from another person’s work with the exception of where I have listed or referenced documents or work and that no part of this assessment has been written for me by another person. Signed:____________________________________________________________ Date:_____________23/12/2018______________________________________ If activities have been completed as part of a small group or in pairs, details of the learners involved should be provided below; This activity workbook has been completed by the following persons and we acknowledge that it was a fair team effort where everyone contributed equally to the work completed.We declare that no part of this assessment has been copied from another person’s work with the exception of where we have listed or referenced documents or work and that no part of this assessment has been written for us by another person. Learner 1:____________________________________________________________ Signed:____________________________________________________________ Learner 2:____________________________________________________________ Signed:____________________________________________________________ Learner 3:____________________________________________________________ Signed:____________________________________________________________
P a g e|18 Competency Record to be completed by Assessor Learner Name:_______________________________________________________ Date of Assessment:________23/12/2018_____________________________________ The learner has been assessed as competent in the elements and performance criteria and the evidence has been presented as; Assessor Initials AuthenticS ValidS ReliableS CurrentS SufficientS Learner is deemed:NOT YET COMPETENTCOMPETENT If not yet competent, date for re-assessment:____________________________________ Comments from Trainer/Assessor: __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ __________________________________________________________________________________ Assessor Signature:______ Syed Saqib Hussain __________________________________________
P a g e|19 Observation/Demonstration Throughout this unit, you will be expected to show your competency of the elements through observations or demonstrations. Your instructor will have a list of demonstrations you must complete or tasks to be observed. The observations and demonstrations will be completed as well as the activities found in this workbook. An explanation of demonstrations and observations: Demonstration is off-the-job A demonstrationwill require: Performing a skill or task that is asked of you Undertakinga simulation exercise Observation is on-the-job The observation will usually require: Performing a work based skill or task Interaction with colleagues and/or customers Your instructor will inform you of which one of the above they would like you to do. The demonstration/observation will cover one of the unit’s elements. The observation/demonstration will take place either in the workplace or the training environment, depending on the task to be undertaken and whether it is an observation or demonstration. Your instructor will ensure you are provided with the correct equipment and/or materials to complete the task. They will also inform you of how long you have to complete the task. You will need to demonstrate you can: 1.Develop organisation development plan 2.Implement organisation development activities 3.Maintain organisation development program You will also need to show your: Learning Reading Writing Oral Communication Numeracy Interact with others Get the work done
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P a g e|21 Activity 1a Estimated Time20 Minutes ObjectiveAnalyse strategic plans to determine organisation development needs and objectives. Activity What is a mission statement? The mission of Woolworths is to deliver the best in value, convenience,and quality for customers. What is meant by company vision? The vision of Woolworths is to deliver fresh and quality products to customers. Does your organisation have a strategic business plan? Briefly describe it Yes There are different factors that lead to change management plans such as competition, money, staff, economy, customers, and suppliers. In Woolworths, there is needed to make changes at the workplace due to competition. Woolworths has created a unique image however, it faces high rivalry in Australian retail industry. Hence, it may face challenges in terms of launching the new product in the retail industry. Competition can break and make the company hence Woolworths should emphasize on making required transformation at the workplace (Burke, 2017).
P a g e|22 Activity 1b Estimated Time30 Minutes ObjectiveConsult with relevant groups and individuals to profile the organisation's culture and readiness for organisational development. ActivityWho are the relevant groups that you should consult with?? A change manager would play a key role to make sure projects attain the objectives on time and on a budget by gaining usage and adoption of employees. The manager will also emphasize on the people side of alteration such as changes to business procedures, technology, systems, organization structures as well as job roles(Clegg, Kornberger, &Pitsis, 2015).The primary accountability would be generating and executing change management approaches and plans that would increase the adoption with the usage of employees as well as reducing resistance. The change manager would perform to drive rapid adoption, higher ultimate utilization as well as proficiency with the alteration that affect workforces. These enhancements would gain benefit realization, the creation of value, attainment of outcomes, and return on investments(Alvesson, &Sveningsson, 2015). Roles and Responsibilities of a Change Manager Following are the roles and responsibility of change manager: Implement a structured methodology and leads the activities of change management Change manager will implement the procedure of change management and techniques to develop a strategy for supporting adoption of change is required by projects and initiatives. Support communication efforts Change manager would support the development, design, delivery, and modes of interactions. Assess the change impact
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P a g e|23 Change manager will conduct an assessment of impact, evaluates change readiness and address key stakeholders(Pugh, 2016). Support training efforts Change manager will offer input, document needs and supports the design as well as delivery the training programs. How do you define an organisation culture? Organizational culture consists of behaviour and values that contributes for unique psychological as well as social atmosphere for business. 1.Establish a list of characteristics or attributes you identify with as part of your organisations “culture” 2.Place each of them into one of the suggested three measurements List of what you consider to be characteristics of culture. Most CharacteristicSomewhere in betweenLeast Characteristic Effective communicationGood co-ordinationLack of leadership What does strategic readiness mean? Two-Way The manager can use the two-way communication strategy to interact with the consumers. This strategy entails communication between members of the company. Woolworths can build a culture of inclusiveness to generate a favorable outcome. In this way, managers would effectively engage their employees in communication about their work, perspectives and ideas on issues concerning with customers, products, and services(Cameron, & Green, 2015). Opencommunication strategy
P a g e|24 In Woolworths, managers can use open communication environment where all members of the company feel free to share the ideas, feedback, and criticism at each extent. Leaders should be engaged to open communication and develops an atmosphere to build trust that could be a foundation for attainment(Hornstein, 2015). Inclusive strategy The manager can implement inclusive communication approach that is used to make feel appreciated to employees by involving them in decision making. This may affect day-to-day performance. Furthermore, Woolworths can create secretive communication atmosphere to involve their employees in the change process as it would lead to obtaining higher opportunities. Involvement of employees is a key element that influences the satisfaction and success of workforces(Heding, Knudtzen, &Bjerre, 2015). Activity 1c Estimated Time20 Minutes ObjectiveDetermine who will take key roles in the organisational development process and confirm their commitment. ActivityWhich personnel should be involved with the following responsibilities: Marketing and Communications Manager Change manager What are the advantages and disadvantages of using an outside facilitator? Outside facilitatorwill manage and lead the workflow of marketing, and promotion. They will also assign the job tasks, providing interdepartmental interactions and organizing the external communications. Furthermore, they also allocate the resources of the company in an effective manner as it would lead to increase collaborations, efficiency, and creativity in developing as well as maintaining the consistent branding with corporate identity in across the public
P a g e|25 relations channels and marketing. Marketing managers are also accountable to stay up to date on industry trends(Renz, 2016). What would you need to consider when choosing a method of data analysis? Feasible techniques of data analysis Selection of appropriate software Which methods of data analysis are available to your organisation? Content data analysis method is used in Woolworths. Activity 1d Estimated Time20 Minutes ObjectiveDetermine and agree on objectives and strategies for organisational development. ActivityBased on the notes and other reference from you workplace, describe a process similar or totally different to these notes on making a determination for a strategy involving organisational development. Customer retention strategy and Change management strategy both are different to these notes on making a determination for a strategy involving organisational development. What information would you need to consider, in order to make an informed decision? Brainstorming Evaluation Give an example of factors which would influence your eventual determination. Brainstorming Brainstorming can be used to solve the issue. Woolworths can benefit from innovative ideas to make a feasible decision. In this strategy, management and employees come together in a room and initiate the writing down the first opinions that generate from minds. The group can enlarge on what it observes as being the feasible opinion until the basis of a solution is generated. This is an
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P a g e|26 effective strategy to get input through different employees and managers that can provide the solution to the company to generate a workable solution(Renz, 2016). Evaluations Monitoring workforces and department growth aids to solve the problem and maintain the productivity of Woolworths. Furthermore, an evaluation could be implemented by the top authority to contrast the actual performance against the objectives set by the company business plan. The assessment of those outcomes is practiced for assessing what concerns need to be identified and then plan is generated to identify the concern(Pugh, 2016).For instance, when actual sales revenue is declining as compared to projected for the year then evaluation procedure could be used to decline the shortcoming of sales techniques(Clegg, Kornberger, &Pitsis, 2015). Activity 1e Estimated Time20 Minutes ObjectiveConsider change management techniques required to achieve the workplace culture outcomes and build them into the organisation development plan. ActivityWhat is your definition of an organisation culture? Organisational cultural is referred as fundamental assumptions, beliefs as well as values and methods of communication that contribute for unique social as well as psychological atmosphere of company. How can you prepare for change? Clearly define the change and align it to business goals. Determine impacts and those affected. Develop a communication strategy. Provide effective training. Implement a support structure. Measure the change process.
P a g e|27 Briefly describe the following change management techniques. Educating Subordinates Educating subordinates is a key strategy of change management. When employees understand the rationale behind the transformation, then employees react towards change in a more favorable way. Successful change management leader shows a favorable aspect among subordinates where, they demonstrate change can enhance the company’s performance and delegates the responsibilities to each member(Bratton, & Gold, 2017). For instance, education strategies involve organizing frequent staff meeting to offer overviews and status report about potential transformation. It would enable workforces with statistical assessment as well as data supports the change rationale(Schein, 2015). A leader should work with subordinates and department heads in the one-on-one atmosphere for explaining how change management directly affects each individual and their role at the workplace. Setting Clear Expectations Change management could not be effectively executed overnight and even while changes are in place. Furthermore, workforces need an adjustment period to become familiar with new regulations, approaches, and processes. Change management is applied in the designed time period and also supports the subordinates to make small changes and effectively apply new performance concept into daily practices. Managers can support this procedure by developing the comprehensible timeline, and providing advance notice regarding new objectives and goals should be developed and maintained by open methods regarding ongoing communication with workforces(Turner, 2014). Activity 1f Estimated Time20 Minutes
P a g e|28 ObjectiveDevelop communication/education plans to achieve communication objectives in relation to the desired work environment and desired approach to problem- solving and developmental activities. ActivityWhat objective could your communication management plan include? To increase the customer demand by 35% in potential 6 months To gain revenue by 25% in the upcoming 3 months To increase the profitability by 30% in targeted 3 months To boost the consumer awareness by 35% in targeted 5 months What do you have to consider when approaching developmental activities? Compromising The compromising strategy could be used by the manager in Woolworths to manage the conflicts during the change. This strategy is used for both sides of conflict and aids to maintain their position at the workplace. It focuses on conflicts where the parties maintain approximate equal power. Woolworths can regularly employ compromise strategy during the negotiation of a contract with other business while each party stands for losing something valuable like customer services(Hargie, 2016). Collaborating Collaboration is another strategy of conflict management that is used to integrate the ideas into multiple people. The object is to address the creative strategy that could be acceptable by everyone. Collaboration calls for a precious time for a commitment that is vital for managing the conflicts. For instance, managers should work collaboratively with the top authority to develop the strategies. However, collaborative decision making about office supplies may waste the time spent on other practices(Butz, 2018). Competing Competition generates as a zero-sum game where one side wins and other side
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P a g e|29 losses. Furthermore, highly assertive attitudes support to beat the competition as a conflict management strategy. The competitive strategy helps in declining conflicts like emergency circumstances. Managers can get competitive advantageous in crisis circumstances and making feasible decision such as pay cuts or layoffs(Tukker, Charter, Vezzoli, Stø, & Andersen, 2017). Accommodating The accommodating strategy focuses on providing the contrasting side what it requires. The practice of accommodation occurs while one of the parties desires to keep the peace and observes the concern as a minor. For instance, Woolworths has a policy of formal dress as it may contain the casual Friday policy. As per this policy, the manager will keep the peace with rank and file. Furthermore, workforces who use accommodation as a key conflict management approach may overcome their anger(Bowe, Ball, & Gold, 2017). Avoiding The avoidance strategy may focus on avoiding conflict. The avoider focuses that problem resolves itself without a confrontation by ignoring the conflicts. Those individuals who are highly active to avoid the conflicts may frequently low esteem and maintains the position of low power. In certain condition, avoiding can be effective and profitable for managing the conflict during the change like after firing of renowned and unproductive workforces(Bolman& Deal, 2017).The recruiting more productive employees for the position may aid to avoid the conflict. Activity 2a Estimated Time30 Minutes ObjectiveIdentify and implement consultative processes to maximize participation in the organisation development process. Undertaketeam development and training activitiesto develop collaborative approaches to problem-solving and
P a g e|30 development and facilitate groups to articulate problems and to propose means for resolving the problems. ActivityWhat processes do you use to maximise participation in the organisation development process? An effective leadership through implementation team and making sure the competency to attain the timeline and deliverables for transformation Obtaining outcomes, making sure milestones are transparent in across the Woolworths, and recognising and acknowledging the efforts, contribution, as well as involvement of employees. What activities might you undertake to develop and train teams? Get Everyone Involved Managers should get involve to everyone for implementing the change plan. It can develop the team by making collaborative decision making. Workforces are suspected to feel invested in the opinion that does not participate them. In Woolworths, managers can entail the employees as it would aid to get lists of ideas that are whittled down on a point system to final 10 goals. Workforces become participants that significantly increase team spirit as compared to remaining listeners in major decisions. It would lead to gain team spirit(Geisler&Wickramasinghe, 2015). Set realistic objectives The leader should set realistic objectives for building a team. At the time of transformation, it is reasonable to predict key team members to put extra efforts and time. However, needs to develop the realistic objectives. When the expectations are too high then not only quality would be compromised but also a deadline would not be met and then people will become separated. As a result, employees would be unhappy and floundering the employees(Nicolini, &Monteiro, 2016). How can you help a team articulate and solve problems? Kottler change management: By this approach, interventionist would be competent to organize the change concern within an organization. Activity 2b Estimated Time20 Minutes ObjectiveManage conflict between individuals and/or groups to achieve consensus or agreement.
P a g e|31 Activity Which of the following are elements of collaboration? Your answer AShared creation and understanding BJoint efforts to achieve a common purpose CWorking across boundaries to solve a problem DAll of the above✓ It is not necessary for people to know one another for collaboration to be successful. Your answer ATrue BFalse✓ When working on a collaborative effort and you know you are right, always argue forcefully for your opinions. Your answer ATrue BFalse✓ To build group consensus, which of the following is not one of the things that helps the process? Your answer
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P a g e|32 AAvoid changing your mind to reach agreement ✓ BSeek out differences of opinion CAlways assume that there must be a winner and a loser DDiscuss underlying assumptions and listen to others Consensus of the group must always require 100% agreement for the group’s work to be truly successful. Your answer ATrue✓ BFalse Activity 2c Estimated Time20Minutes ObjectiveUndertake interventions in accordance with the organisation development plan and brainstorm alternative proposals and negotiate and agree on outcomes. ActivityWhat types of interventions are open to you? Design of services, legislation management and choice of feasible architecture: By using this model, the interventionist can be competent for developing healthier atmosphere within an organization by organizing the environmental concerns(Heding, Knudtzen, &Bjerre, 2015). Agreement about the organizational policies and improving the awareness of employees:This would help to decline the discrimination by enhancing services. What are the advantages of brainstorming? Brainstorming can be used to solve the issue. Woolworths can benefit from
P a g e|33 innovative ideas to make a feasible decision. In this strategy, management and employees come together in a room and initiate the writing down the first opinions that generate from minds. The group can enlarge on what it observes as being the feasible opinion until the basis of a solution is generated. This is an effective strategy to get input through different employees and managers that can provide the solution to the company to generate a workable solution(Renz, 2016).
P a g e|34 Activity 3a Estimated Time20 Minutes ObjectiveUndertake surveys to identify any loss of support for organisational development programs and activities. Activity Give examples of some surveys? For example, after acquiring a sign of stakeholder engagement, company can conduct further research like focus group and interview to increase more knowledge about research concern. Give a brief description of the two types of questions can you use? Open-ended questionnaire structure Close-ended questionnaire structure What do you do with the survey information? The survey information is beneficial for organizing the development programs. What if the survey is complex? We will make change in questionnaire format to easily conduct the survey. How can you manage an online survey? Through monkey survey, online survey is managed easily. Activity 3b Estimated Time15 Minutes ObjectiveMaintain regular team meetings and individual feedback in accordance with communication plan. ActivityWhat will a communication plan usually cover? Perform a situation analysis Define your objectives Define your key audiences Identify media channels Establish a timetable Evaluate the results
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P a g e|35 Give examples of different types of communication you can use. Two-Way The manager can use the two-way communication strategy to interact with the consumers. This strategy entails communication between members of the company. Woolworths can build a culture of inclusiveness to generate a favorable outcome. In this way, managers would effectively engage their employees in communication about their work, perspectives and ideas on issues concerning with customers, products, and services(Cameron, & Green, 2015). Opencommunication strategy In Woolworths, managers can use open communication environment where all members of the company feel free to share the ideas, feedback, and criticism at each extent. Leaders should be engaged to open communication and develops an atmosphere to build trust that could be a foundation for attainment(Hornstein, 2015). Inclusive strategy The manager can implement inclusive communication approach that is used to make feel appreciated to employees by involving them in decision making. This may affect day-to-day performance. Furthermore, Woolworths can create secretive communication atmosphere to involve their employees in the change process as it would lead to obtaining higher opportunities. Involvement of employees is a key element that influences the satisfaction and success of workforces(Heding, Knudtzen, &Bjerre, 2015). Activity 3c Estimated Time20 Minutes ObjectiveSet outactivities and interventionsin the organisation development plan and maintain, evaluate and modify them as required. ActivityDefine the following:
P a g e|36 Action research Action researchis defined as addressing the action with set objective to support the company for attaining the goals. It entails range of activities that would be undertaken within Woolworths to resolve the issues. Inter-group team building Intergroup team buildingis the procedure of managing the issue amid two or more group that interfere with attainment of organisation. Re-engineering Reengineeringentails the assessment and redesign of business procedures and workflow at the workplace. It is a process that is set of related work practices conducted by workforces for attaining objectives. Succession planning Succession planningis the procedure of building new leaders who can replace old leader while they leave, retire and die. It gains the chances of experiences and proficient workforces that are ready to assume these roles as they become existed. Activity 3d Estimated Time15 Minutes ObjectiveEnsure senior management reinforces organisation development program by ongoing messages of support and appropriate resource allocation. ActivityHow can you giveongoing messages of support and appropriate resource allocation? Through digital media E-mail methods Social network What is the advantage of using a virtual company network? It is beneficial to directly communicate with employees and resolve their queries promptly by using virtual company network.
P a g e|37 Activity 3e Estimated Time30 Minutes ObjectiveEvaluate organisation development plans in terms of costs and benefits, including opportunity costs. Activity In groups or as directed by the instructor, draw upon a workplace example of how you or the organisation has addressed a cost-benefit analysis and opportunity cost assessment. Workplace exampleCompany can use cost and benefit analysis techniques in different situation. For instance, when it is: Selecting whether to recruit new team members. Assessing a new project and develops change initiative. Evaluating the feasibility regarding capital purchase. Evaluate organisation development plans Costs and benefitsCost-Benefit Analysis(CBA) defines and totals up the corresponding money value related to cost and benefits for community of projects and that aids to develop whether it is worthwhile. Opportunity costs The opportunity cost of investors demonstrates the cost of forgone choice. When company selects one choice over another, then the expenses of selecting that choice become opportunity cost.
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P a g e|38 Skills and Knowledge Activity Estimated Time60 Minutes ObjectiveTo provide you with an opportunity to demonstrate your knowledge of the foundation skills, knowledge evidence and performance evidence. Activity The answers to the following questions will enable you to demonstrate your knowledge of: Learning Reading Writing Oral Communication Numeracy Interacting with others Getting the work done How to maximise participation in and support for organisation development Theories of organisational behaviour and dynamics relevant to planning and implementing organisational development The impact of legislation on organisational development and change Aspects of organisation culture that can affect organisation development and explain how to address them in planning and implementation Complete the following individually and answer each question (using questions as headings) inas much detail as possible, considering your organisational requirements for each one: 1.How can you encourage participation through your leadership? Managers should get involve to everyone for implementing the change plan. It can develop the team by making collaborative decision making. Workforces are suspected to feel invested in the opinion that does not participate them. In Woolworths, managers can entail the employees as it would aid to get lists of ideas that are whittled down on a point system to final 10 goals. Workforces become participants that significantly increase team spirit as compared to remaining listeners in major decisions. It would lead to gain team spirit(Geisler & Wickramasinghe, 2015). 2.Give an example of a time you have used your communication and interpersonal skills to persuade others? The manager can implement inclusive communication approach that is used to
P a g e|39 make feel appreciated to employees by involving them in decision making. This may affect day-to-day performance. Furthermore, Woolworths can create secretive communication atmosphere to involve their employees in the change process as it would lead to obtaining higher opportunities. Involvement of employees is a key element that influences the satisfaction and success of workforces(Heding, Knudtzen, & Bjerre, 2015). 3.What activities and interventions might you use tofind new, improved or different ways of working or engineering the organisation? The manager can use the two-way communication strategy to interact with the consumers. This strategy entails communication between members of the company. Woolworths can build a culture of inclusiveness to generate a favorable outcome. In this way, managers would effectively engage their employees in communication about their work, perspectives and ideas on issues concerning with customers, products,and services(Cameron, & Green, 2015). 4.What are the components that make up a strategic business plan? The manager can use the two-way communication strategy to interact with the consumers. This strategy entails communication between members of the company. Woolworths can build a culture of inclusiveness to generate a favorable outcome. In this way, managers would effectively engage their employees in communication about their work, perspectives and ideas on issues concerning with customers, products,and services(Cameron, & Green, 2015). 5.Why might conflict arise? Lack of understanding regarding changes Lack of communication between two members 6.What approaches could help you achieve agreement? Educating subordinates is a key strategy of change management. When employees understand the rationale behind the transformation, then employees
P a g e|40 react towards change in a more favorable way. Successful change management leader shows a favorable aspect among subordinates where, they demonstrate change can enhance the company’s performance and delegates the responsibilities to each member(Bratton, & Gold, 2017). For instance, education strategies involve organizing frequent staff meeting to offer overviews and status report about potential transformation. It would enable workforces with statistical assessment as well as data supports the change rationale(Schein, 2015). A leader should work with subordinates and department heads in the one-on-one atmosphere for explaining how change management directly affects each individual and their role at the workplace. Major Activity Estimate d Time 90 Minutes Objectiv e To provide you with an opportunity to demonstrate your knowledge of the entire unit. Activity You must individually, answer the following questions in full to show your competency of each element: 1.Develop organisation development plan 2.Implement organisation development activities 3.Maintain organisation development program This is a major activity – your instructor will let you know whether you will complete it during class or in your own time. Complete the following individually and answer each question (using questions as headings) in as much detail as possible, considering your organisational requirements for each one: 1.Describe how you could develop an organisation development plan. Develop organization development plan Woolworths is a leading supermarket is an Australian country. It deals in approximate 995 stores in across Australia. Woolworths has employed about 1115.000 employees in its stores and distribution store for delivering the range, quality services as well as
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P a g e|41 convince customers. The mission of this company is to deliver the best in value, convenience, and quality for customers. Change management plan There are different factors that lead to change management plans such as competition, money, staff, economy, customers, and suppliers. In Woolworths, there is needed to make changes at the workplace due to competition. Woolworths has created a unique image however, it faces high rivalry in Australian retail industry. Hence, it may face challenges in terms of launching the new product in the retail industry. Competition can break and make the company hence Woolworths should emphasize on making required transformation at the workplace(Burke, 2017). Agreed objectives To increase the customer demand by 35% in potential 6 months To gain revenue by 25% in the upcoming 3 months To increase the profitability by 30% in targeted 3 months To boost the consumer awareness by 35% in targeted 5 months Change management and communications strategies Change management strategy Educating Subordinates Educating subordinates is a key strategy of change management. When employees understand the rationale behind the transformation, then employees react towards change in a more favorable way. Successful change management leader shows a favorable aspect among subordinates where, they demonstrate change can enhance the company’s performance and delegates the responsibilities to each member(Bratton, & Gold, 2017). For instance, education strategies involve organizing frequent staff meeting to offer overviews and status report about potential transformation. It would enable workforces with statistical assessment as well as data supports the change rationale
P a g e|42 (Schein, 2015). A leader should work with subordinates and department heads in the one-on-one atmosphere for explaining how change management directly affects each individual and their role at the workplace. Setting Clear Expectations Change management could not be effectively executed overnight and even while changes are in place. Furthermore, workforces need an adjustment period to become familiar with new regulations, approaches, and processes. Change management is applied in the designed time period and also supports the subordinates to make small changes and effectively apply new performance concept into daily practices. Managers can support this procedure by developing the comprehensible timeline, and providing advance notice regarding new objectives and goals should be developed and maintained by open methods regarding ongoing communication with workforces(Turner, 2014). Communication strategy Two-Way The manager can use the two-way communication strategy to interact with the consumers. This strategy entails communication between members of the company. Woolworths can build a culture of inclusiveness to generate a favorable outcome. In this way, managers would effectively engage their employees in communication about their work, perspectives and ideas on issues concerning with customers, products, and services(Cameron, & Green, 2015). Opencommunication strategy In Woolworths, managers can use open communication environment where all members of the company feel free to share the ideas, feedback, and criticism at each extent. Leaders should be engaged to open communication and develops an atmosphere to build trust that could be a foundation for attainment(Hornstein, 2015).
P a g e|43 Inclusive strategy The manager can implement inclusive communication approach that is used to make feel appreciated to employees by involving them in decision making. This may affect day-to-day performance. Furthermore, Woolworths can create secretive communication atmosphere to involve their employees in the change process as it would lead to obtaining higher opportunities. Involvement of employees is a key element that influences the satisfaction and success of workforces(Heding, Knudtzen, & Bjerre, 2015). Identified roles A change manager would play a key role to make sure projects attain the objectives on time and on a budget by gaining usage and adoption of employees. The manager will also emphasize on the people side of alteration such as changes to business procedures, technology, systems, organization structures as well as job roles(Clegg, Kornberger, &Pitsis, 2015).The primary accountability would be generating and executing change management approaches and plans that would increase the adoption with the usage of employees as well as reducing resistance. The change manager would perform to drive rapid adoption, higher ultimate utilization as well as proficiency with the alteration that affect workforces. These enhancements would gain benefit realization, the creation of value, attainment of outcomes, and return on investments(Alvesson, &Sveningsson, 2015). Roles and Responsibilities of a Change Manager Following are the roles and responsibility of change manager: Implement a structured methodology and leads the activities of change management Change manager will implement the procedure of change management and techniques to develop a strategy for supporting adoption of change is required by projects and initiatives.
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P a g e|44 Support communication efforts Change manager would support the development, design, delivery,and modes of interactions. Assess the change impact Change manager will conduct an assessment of impact, evaluates change readiness and address key stakeholders(Pugh, 2016). Support training efforts Change manager will offer input, document needs and supports the design as well as delivery the training programs. Marketing and Communications Manager Marketing and communication managers will manage and lead the workflow of marketing, and promotion. They will also assign the job tasks, providing interdepartmental interactions and organizing the external communications. Furthermore, they also allocate the resources of the company in an effective manner as it would lead to increase collaborations, efficiency,andcreativity in developing as well as maintaining the consistent branding with corporate identity in across the public relations channels and marketing. Marketing managers are also accountable to stay up to date on industry trends(Renz, 2016). 2.Explain how you could implement organisation development activities. Developing the team Get Everyone Involved Managers should get involve to everyone for implementing the change plan. It can develop the team by making collaborative decision making. Workforces are suspected to feel invested in the opinion that does not participate them. In Woolworths, managers can entail the employees as it would aid to get lists of ideas that are whittled down on a point system to final 10 goals. Workforces become participants that significantly
P a g e|45 increase team spirit as compared to remaining listeners in major decisions. It would lead to gain team spirit(Geisler & Wickramasinghe, 2015). Set realistic objectives The leader should set realistic objectives for building a team. At the time of transformation, it is reasonable to predict key team members to put extra efforts and time. However, needs to develop the realistic objectives. When the expectations are too high then not only quality would be compromised but also a deadline would not be met and then people will become separated. As a result, employees would be unhappy and floundering the employees(Nicolini, &Monteiro, 2016). Managing conflict Compromising The compromising strategy could be used by the manager in Woolworths to manage the conflicts during the change. This strategy is used for both sides of conflict and aids to maintain their position at the workplace. It focuses on conflicts where the parties maintain approximate equal power. Woolworths can regularly employ compromise strategy during the negotiation of a contract with other business while each party stands for losing something valuable like customer services(Hargie, 2016). Collaborating Collaboration is another strategy of conflict management that is used to integrate the ideas into multiple people. The object is to address the creative strategy that could be acceptable by everyone. Collaboration calls for a precious time for a commitment that is vital for managing the conflicts. For instance, managers should work collaboratively with the top authority to develop the strategies. However, collaborative decision making about office supplies may waste the time spent on other practices(Butz, 2018). Competing Competition generates as a zero-sum game where one side wins and other side losses.
P a g e|46 Furthermore, highly assertive attitudes support to beat the competition as a conflict management strategy. The competitive strategy helps in declining conflicts like emergency circumstances. Managers can get competitive advantageous in crisis circumstances and making feasible decision such as pay cuts or layoffs(Tukker, Charter, Vezzoli, Stø, & Andersen, 2017). Accommodating The accommodating strategy focuses on providing the contrastingside what it requires. The practice of accommodation occurs while one of the partiesdesires to keep the peace and observes the concern as a minor. For instance, Woolworths has a policy of formal dress as it may contain the casual Friday policy. As per this policy, the manager will keep the peace with rank and file. Furthermore, workforces who use accommodation as a key conflict management approach may overcome their anger(Bowe, Ball, & Gold, 2017). Avoiding The avoidance strategy may focus on avoiding conflict. The avoider focuses that problem resolves itself without a confrontation by ignoring the conflicts. Those individuals who are highly active to avoid the conflicts may frequently low esteem and maintains the position of low power. In certain condition, avoiding can be effective and profitable for managing the conflict during the change like after firing of renowned and unproductive workforces(Bolman& Deal, 2017).The recruiting more productive employees for the position may aid to avoid the conflict. Solving problems Brainstorming Brainstorming can be used to solve the issue. Woolworths can benefit from innovative ideas to make a feasible decision. In this strategy, management and employees come together in a room and initiate the writing down the first opinions that generate from minds. The group can enlarge on what it observes as being the feasible opinion until the
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P a g e|47 basis of a solution is generated. This is an effective strategy to get input through different employees and managers that can provide the solution to the company to generate a workable solution(Renz, 2016). Evaluations Monitoring workforces and department growth aids to solve the problem and maintain the productivity of Woolworths. Furthermore, an evaluation could be implemented by the top authority to contrast the actual performance against the objectives set by the company business plan. The assessment of those outcomes is practiced for assessing what concerns need to be identified and then plan is generated to identify the concern (Pugh, 2016).For instance, when actual sales revenue is declining as compared to projected for the year then evaluation procedure could be used to decline the shortcoming of sales techniques(Clegg, Kornberger, & Pitsis, 2015). 3.Design your survey model.Base the objective on a workplace example to identify any loss of support for your organisation development program and activities. After acquiring a sign of stakeholder engagement, company can conduct further research like focus group and interview to increase more knowledge about research concern. Open-ended questionnaire structure and Close-ended questionnaire structure are types ofquestions that could be used in survey.The survey information is beneficial for organizing the development programs. We will make change in questionnaire format to easily conduct the survey. Through monkey survey, online survey is managed easily. 4.What else could you do to maintain an organisation development program?
P a g e|48 The underlying idea Descriptio n of factors affecting change comment s the role and contribution of interventioni st change levelTime period Kottler change management Rivalry among competitor s Complex to execute By this approach, interventionis t would be competent to organize the change concern within an organization Group1mont h Design of services, legislation management and choice of feasible architecture EconomyRigid approach By using this model, the interventionis t can be competent for developing healthier atmosphere within an organization by organizing the environmenta Group3 month s