BSBPMG522 Undertake projects work Assessment

Tutorial Assessment 1
Individual Activity/Knowledge Test
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Unit: BSBPMG522 Undertake
project work
Assessment
Type: Individual
Activity/Knowled
ge Test
By submitting this Assessment I acknowledge my understanding of plagiarism
Plagiarism
All work must be done individually. Copied work will not be accepted and could
lead to an “academic non-performance” rating. Plagiarism by a student will result
in an automatic ‘NYS’, and as well as being recorded, may result in further
disciplinary action such as a student’s exclusion from a course. Plagiarism is
presenting and using someone else’s work, writings or ideas as your own with or
without their consent.
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I have read and agree to the assessment guidelines conditions below.
1. The purpose of this activity is to assess your knowledge and skills of the unit.
2. If you have any considerations that may affect your performance in the
assessment please inform your assessor immediately. Your assessor will
provide you with a suitable alternative to complete this assessment.
3. To gain competency for this assessment, demonstrate competency in activity
tasks by the due date.
4. Student downloads the assessment through Moodle.
5. Student completes the assessment cover page ensuring they have written
their name and student number. Online submission opens one week prior to
the due week and cut off date is set on Saturday at 11:55pm in the week of
due date.
6. In case of late submission, the student is only able to submit the assessment
with permission. The Student is first required to see student services and
make late submission fee payment before submitting the assessment after
due date. The student service officer issues the receipt and student is
required to see their Trainer to submit the assessment. The trainer will grant
an extension on Moodle for the student to re-submit their assessment.
7. The student will receive results within 2 weeks from the due week, resulting in
a determination of Satisfactory (S) or Not Yet Satisfactory (NYS) for the task
and this result will be displayed on Moodle.
8. In case of ‘NYS’ (not yet satisfactory) result of the assessment, the student is
given an opportunity to re-attempt and submit the assessment by an agreed
date with their assessor or as soon as possible within the duration of the unit.
The trainer will grant extension on Moodle for the student to re-submit their
assessment, cut off date of re-submission is Saturday at 11:55pm in week 8.
Re-attempted assessments submitted during the term will not incur penalty.
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9. The re-attempted work must address the specific performance tasks beyond
doubt for the assessor to issue a satisfactory (S) result. The system allows the
student to re-attempt online twice within the duration of the unit. The
Student is required to meet their assessor before submitting the third re-
attempt. The assessor will grant extension manually only by request. A repeat
NYS outcome could lead to an administration fee.
10. Any re-submission or late submission occurring during week 8, the student
is required to see their trainer before submitting the late or re-assessment.
The trainer will grant an extension on Moodle by request only and the
submission will be closed on Saturday at 11:55pm in week 8.
11. Any re-submission or late submission occurring during week 9, the student
is required to see their trainer before submitting the late or re-assessment.
The trainer will grant extension on Moodle by request only for 15 minutes.
Therefore students should be ready to submit their assessment before going
to see the trainer.
12. All work must be done individually. Copied work will not be accepted and
could lead to an academic "non-performance” rating. See below about
Plagiarism.
Plagiarism
Plagiarism by a student will result in an automatic ‘NYS’, and as well as being
recorded, may result in further disciplinary action such as a student’s
exclusion from a course. Plagiarism is presenting and using someone else’s
work, writings or ideas as your own with or without their consent.
Some examples of plagiarism as follows
 Presenting work by another individual as one’s own unintentionally
 Handing in assessments markedly similar to or copied from another
student
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 Handing in assessments without the sufficient acknowledgement of
sources used, including assessments taken totally or in part from the
Internet
13. Appeal process - If you feel the decision made by your assessor was
incorrect please refer to your Student Handbook for information on
assessment appeals for the required steps to appeal this decision. Download
the assessment you want to appeal and complete the appeal box in Feedback
Evaluation Sheet by signing as to whether you wish to appeal. You are
required to hand the hard copy in to student services.
requirements
If an assessment is not submitted in accordance with the submission
requirements then it will be deemed as being non-compliant. Non-compliant
submissions result in pending on being marked and /or recorded NYS.
 All must be done by PDF file. The Student is required to convert word file
assessments, PowerPoint presentation and other attachments to PDF
before submitting unless the evidence is required to submit its original
format (eg. word or excel).
 The first page in the file must be cover page. Both the cover page must
contain student name and student number.
 The Student is allowed by default to upload up to five documents on each
submission. You must upload each file separately. You must not upload zip
file.
 Submissions from overseas are not allowed as students are required to be
in Australia to attend their regular classes.
1. .
I have read and agree to the assessment guideline conditions above.
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Task Description
For this task you are required to answer a wide range of questions with
which to assess your underpinning knowledge in undertaking project work.
Procedure:
1. Read all questions provided below carefully.
2. Conduct necessary research. Your lecture notes, online resources
and workbook may also assist you to complete this assessment. Use
referencing if required.
3. Provide written responses to all questions in the space provided.
4. Submit your assessment to your assessor by the due week.
QUESTIONS
1. Following are project management tools/knowledge.
 Scope
 Governance
 Activities list /Work break down structure (WBS)
 Scheduling
 Budgeting and cost estimation
 Gantt and bar charts
 Critical path method
How do project management tools contribute to a project?
Write the name of a project management tool which matches the
description on the right column of the table below.
How does each project management tool
contribute?
Project
management tool.
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It is the definition of project, by saying who is
in charge and investor, what is the goal, how
long will it take to deliver it, what would be
the cost and for what quality.
It is the process of identifying the
organizational chart and line of power and
responsibilities including those who are
internal and those who are external powers.
 Governance
Defines the work that is required in order to
produce the product or deliverables. It is
represented as a hierarchical subdivision of a
project into work areas with the lowest
generally being a work package or sometimes
even an activity.
 Activities
list /Work break
down structure
(WBS)
It is the allocation of time for accomplishing
each task/ activity  Scheduling
It is developed as a horizontal graph or chart.
This chart gives you an illustrated project plan
that can be used for reviewing your progress
and tracking your performance. This
technique illustrates actions against time and
the interaction between tasks.
 Critical path
method
It is allocation cost for each task/ activity  Budgeting and
cost estimation
It is a diagram consisting of numbered
rectangles that represent events or
milestones in the project. These are linked by
labeled directional lines (called vectors),
which represent tasks in the project. The
direction of the arrows on the lines indicates
the sequence of tasks, showing the
 Gantt and bar
charts
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dependencies and highlighting the intended
schedule or critical pathway.
2. What types of documents and information do you need to clarify the
scope of your project?
Project has a widespread reach in moving towards achieving the goals and
objectives in an organisation. It can be accomplished through usage of
proper documents and collection of information available in relation to the
aim of the project.
Documentation is important and is divided into various forms, which are
referred as the project artifacts (Letellier and Eppich,2015). Moreover, there are
two types of formal and informal documents of project and are as follows:
Project Management Plan, Communication Plan, Project Charter, Risk
Management, Project Schedule, Issues Log, Project Budget, Meeting
Agendas, etc.
Project Management Plan: This includes the amalgamation of all formal
artifacts that has been in the consolidated form of nine types like process
improvement, risk management, staffing, communication, scheduling,
resource management and more.
Project information is another branch of management that incorporates
many systematic approaches and procedures to manage the information
in appropriate manner (Marchewka, 2014). This mainly consists of four
elements of documentation, design deliverables, contracts and emails.
Along with this, the other types of information required are as follows:
Documents related to designing by drawings etc., cash flow and
procurement accounts, regulatory documents with legal contracts,
inspection logs, cost estimates and such related listing in context of
project's initiation.
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Additionally, this consists of WBS, design documents, sign-offs, change
requests, scope charter etc. in order to track project.
3. Risk assessment of your project/s is a necessary part of a project.
How do you identify the risk for your project?
Risk Management is defined as the organisational policy that lays
emphasis on optimisation of allocated resources by enhancing the
productivity and increasing profitability in terms of low rate of failure.
Moreover, this risk can be refereed as the uncertain situation that has an
impact on the overall assessment of the project's failure or success (Nieto-
Morote and Ruz-Vila, 2011). Here, risk can have an influence on all aspects of
project, that is resources, processes, technology and people.
This can be categorised into the following:
Risk Event- This emphasis on the conditions and situational assessment of
the project's working speed that might lead towards any unexpected
occurrence of event.
Risk Time frame- During the progression of the project, such events can
take place and incur losses at the organisational context.
Probability- There is always a 50-50 chances for such accident, incident or
mis-happenings that might affect the entire progression of the project
management. It sometimes leads to incomplete tasks or stoppage
Impact- It indicates towards the certainty of the risk and its related
outcomes.
Factors- This affects the understanding of those parameters which
accelerated the type of risk during the completion of project.
Furthermore, this management of risk can be done on both qualitative and
quantitative methods. In this, quantitative methodologies are useful in
determination of measurable units with the help of various numerical
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approaches for sustainability factor (Suter II, 2016). Whereas on the other
hand, qualitative methods are applicable to evaluate the attributes in
descriptive manner for quantifying the outcomes in context of the possible
options available to complete the tasks.
4. How missions and goals of the operation are relevant to the project
goal’s that you took over?
Mission is referred as the official statement of an organisation in context of
their attainment of vision or goal. Whereas goal is defined as the target
that is tangible entity and can be achieved through collective strategic
measures to gain profits in terms of monetary, satisfaction etc(Defining
and articulating your vision, mission and values, 2014).
Both mission and goals have facilitated the organisation with a set
objectivity by laying the foundation of roadmap with specific timeline and
budgeting. In addition to this, this articulation must be done on the basis
of factors like support from the company's employees, staff, personnel and
shareholders; guidance from current trends and other competitors and
more.
Moreover, the operations' management has put insights on the
authenticity attached with defining the mission and goals in relation to the
project that would assist in motivating the employees for completion of
tasks in the real time with maximising the allocated resources (Patanakul
and Shenhar, 2012). Henceforth, it provides the path with cost effectiveness
and time efficiency.
5. How will you set below the process and procedures to manage your
project?
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5.1 Lines of authority and approvals
Lines of authority can be defined as the responsibilities of individuals
for establishments of business environment and the included working
practices. It includes about the relationship between the superiors and
subordinates to make decision making easier by segregating the tasks
in proper manner.
In this regard, it can be inferred that the authority which has been
given to pass down orders to their subordinate staff to complete
work/tasks in given time-frame by officially sanctioning it under legal
aspects' comes under the approvals part (Authority and DIRECTOR, 2014).
5.2 Quality assurance
This is the activity that determine the quality parameters to be fulfilled
by management of various activities and procedures to deliver the
project time-scale with appropriate and proper qualitative product or
service. Here, in this regard, there are many tools and techniques used.
For example, ISO 9000 which has been defines as per the assurance of
quality to provide the confidences of fulfilling the requirements in
context of quality
5.3 Human Resources
It is one of the important departments in an organisation which deals
directly with the recruitment and selection process of people. Along
with, they are responsible for distribution of resources, finance and
such related component of project management (Bailey and et.al., 2018).
They are also vital for maintenance of relationships among the task-
force and bridge the gap between the upper management and lower
level at company.
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5.4 Budgets and finance
Finance is an important component for initiation of project. Along with,
budgeting determines the total estimated amount of capital that will be
implemented to execute the project smoothly and without any
obstacles. It indicates the calculation part of all the metrics that are
necessary for the improvisations in the performance management for
completion of tasks.
5.5 Record keeping and reporting
Record keeping is that component in the project management that put
insights on the total assessment of the ongoing procedures during the
project to match it with the estimated time-scale through WBS etc
(Lawson,2014). However, reporting would enlighten the managers and
employers about the further requirements to complete the project on time
including labour, costing, materials availability etc
6. What are the legislative and regulatory expectations in respect to
your project in Australia?
Legislative and regulatory expectation is the necessary for the business
process in Australia therefore, each and every organisation follows the
rules and regulation for managing the business aspects in proper ways.
The Australia government is more concern about the policies and laws
because this regulation provide the equal rights to their employee. There
are different types of laws applicable in Australia such as Archives
regulation, privacy act and freedom of information act etc. there are the
important rules and regulation that applicable in the business process to
manage the overall performance. For developing the business, Australia
follows the law jurisdiction rules and regulation that help for business
process and expand all over the world. It is required for the firms to
register as public and private companies. This is important for organisation
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to legal allows to manage the market value and brand image. These
legislative and regulatory are required in the business process to provide
the security and safety to their employee. In this way, They can easily
legally established the business in Australia.
7. What is ‘project scope’?
Project scope is mainly part of planning, controlling and managing the
products and services. The organisation always clear about the need
and requirement of products. Business is a process that perform
different task at every level for the establishment. It is basically
required for used the innovative ideas and added some value to their
operations. The main purpose of project is to increase their productivity
and profitability all over the world. Business can be establish to
generate the revenue which is beneficial for both nation and company.
Each and every organisation have specific project to manage the
business operations and their functions (Letellier and Eppich,2015). Project
scope can depend on the business type, employees, environment etc.
every things is important for development and growth. In Australia,
there are large number of business established that some specific
scope that includes the documenting list f specific goals, objectives,
tasks, functions, deadlines and cost etc. It need to achieve the targets
and can be deliver the project on times.
8. Who are ‘project stakeholders’? Why is it important to consult with
stakeholders when preparing a project plan. Provide at least four
areas for consultation.
Project stakeholder is an individual person or group and firms that
performed different task in the business process. This is the important
entities that interest in the particular project. Stakeholder is playing
important role such as
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They have interest towards the project and successful completing their
particular task on time.
They always negative and positive influence towards the projects
according to the competition in marketplace.
Stakeholder can sponsor the project.
Project stakeholder is the important consultant in the business to manage
the entire project effectively and efficiently. This is the important aspects
of business project therefore, there are multiple stakeholders includes in
the different projects because they have potential and ability to handle the
project and also remove all the obstruction that generated in the progress.
In the business development process, stakeholder is extremely useful
person to change the agents and sponsor the project(Letellier and
Eppich,2015). Stakeholder is planning and preparing the project plan
according to the need and requirement of enterprises. Project planning is
required for identifying the scope, size and resources of business. In this
way, it can also calculate the overall budget of business process. There are
four different areas where stakeholder consultant.
Categorise and identify the stakeholder on the basis of decision-making
method. This is directly impact on the business results and outcomes.
Stakeholder always listen to the need and requirement of business
projects.
It is required for providing the information so that stakeholder easily
understand the different option to improve the decision-making power. In
this way, it can easily take right decision regarding growth and
development.
In the business, engaged and partnered with the stakeholder in the
decision-making method.
9. Why do you need their clarification and confirmation of project scope
elements?
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Clarification and confirmation are necessary for business project to provide
the rights to handle the operations and function in effective manner.
Stakeholder takes the right decision and manage the business process.
Stakeholders do their work in proper ways and successfully completed the
task on time. First of all, it can understand the actual role and always clear
about the different operations(Letellier and Eppich,2015). Sometimes,
stakeholder cannot achieve their goals and objectives because of less
efforts. It is required for stakeholder to accept the things and try to make
plan for growth and development.
Clarification is process help for determining the actual motive behind the
project which is beneficial or not for the business development.
This process will enhance the business aspects and also developed the
plans to achieve their goals and objectives.
Project confirmation is the last stage of development whereas stakeholder
is understands the entire project and also identifying the key point in
particular project.
This key element define the objectives, justification and product in order to
meet the deliverables needs.
10. If it is necessary for you as project manager to define and
affirm your line of reporting and responsibilities, who should confirm
this?
Yes, It is necessary for business process to identify the need and
requirement of project. Project manager is playing important role and
responsibilities for increasing the productivity and profitability in
marketplace. Reporting and responsibilities are necessary that handle by
the manger to check the overall details of project. Manager always define
the entire documentation report of particular project includes goals, scope,
objectives, resources, requirements etc. All the important information can
be mention in the report(Letellier and Eppich,2015). Project manager can
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confirm the reporting and responsibilities. They also divided the employee
roles according to their skill and knowledge. Reporting is consumed
current status of project and it can also divide into different parts.
Divided into the three different component of status.
1. Write the brief description and overall details of project.
2. Mention the key data which are needed for management system.
11.What are the questions you can ask when identifying interrelated
projects within an organisation?
There are different question arises in the business project which
interrelated with organisation.
What are the different challenges for business project in the industry?
What are the communication challenges faced the business project and
how can handle the complexity in proper manner???
How the team can handle the enterprises current projects??
What are the issues generated in the business project?
How will handle the disgruntled employees in the organisation???
How do you ensure that team deliver the best quality of project and
service to customers??
How do you encourage the employee towards their current business
project???
How do you review and monitor the delegating role and responsibility??
Describe the different areas in the business project and how can you
tackle the uncertainty?
What are tools useful for managing the business project and plan??
What are few examples of decision-making in the past project ?
What are the objectives and goals of project?
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Who will benefits form this project ?
What are the different methods applied in the development of project in
the organisation?
What are risks should managed by the manager in the firms?
How can you describe the project and their benefits??
How will evaluate the project success ??
What are the review and approve decision of manager in the firms?
How will current project providing the services to consumers??
12. There are many types of resources required when proceeding
with a project. List three common resources.
Firstly, it can start the project that required specific resources that help for
managing the entire business process in effective manner. It always to be
considered the three different resources that useful in the completion of
project.
People- Human resources is an essential need of project where a project
team is basically a group of people to work together and achieving their
goals and objectives. Team management is the hardest part of
organisation to manage time and workload in effective ways. Individual
person need resources and it becomes easier for planning the resources.
In this way, it should balance the availability in the team.
Capital- business project needs some money for the establishment and it
also needs to pay for things (Richter and et.al., 2016). Manager is the person
that have core skill to handle the overall budget of project. It is required
for handling the different numbers. The planning will help for create
realistic idea that easily calculate the actual cost of project and also helps
them for planning.
Good Material- Business project can used the assets, goods and project to
project solutions but some times, the project need to specific tangible
resources that manage the entire business process in proper ways. It is
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the normal things that used in the budget of project Such as hardware like
technical structure wires, switches and other information technology
instrument etc. These resources are important that help for improving the
business planning. Resources are required for move the project in right
directions and achieve the successfully their goals and objectives. In this
way, it can put more efforts for marinating the overall budget, times and
specification of project.
13. How do you develop a plan in line with project parameters?
Development of plan follows some specific parameter to identify the need
and requirement of business process. There are four parameters that
support to manage the enterprise aspects effectively and efficiently.
Time- This is the main component for development plan because it
provides the best quality of service and project on times. Each and every
project has specific deadline to complete their task on time and deliver to
client (Hutzschenreuter, Kleindienst and Lange, 2016). Manager is playing
important role in the business development to fix the time period and
divided the different role to employee according to their skill and
knowledge. In this way, All team or group together to complete their task
on time.
Cost- the overall cost of project depend on their time and resources. It
provided the best quality of service to the customers. Project management
is required for manage the investment on the particular project and also
creating values. The cost management is basically about the control, cost
estimating, budgeting and resource planning etc. There are essential
criteria for managing the actual resources for project according to the
need and requirement.
Quality- Project quality is also specific for delivered the best quality of
product to their customers. Quality management is all about the quality
control, planning and assurance that help for increasing the business
aspects in effective ways.
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Quantity- Manager is provided the best quantity of project services to their
customer. It is necessary for organisation to choose the best platform to
measure the quantity of particular project. It is important for identify their
need and manager can putting some efforts for growth and development.
14. When considering risk in your project, why is it important and
why it is relevant to Work, Health Safety requirements in Australia?
Health and safety is a necessary requirement in the Australia for providing
the best services to their consumers. The mitigation of risk that impact on
the safety, health and welfare at the workplace. It can be includes that
health safety to the customer, visitors and employee because all the
project depend on the different person that perform different task for
growth and development. In project development, A risk is the uncertain
problem that arise at any time and also affect the overall performance of
project. Some condition and event can help for the entire project in
effective manner. Risk can be considered at different phases of project.
Initiation- This is the first stage of project development and it must be
considered at the initial level of project. It is required for manager to
identify the risk and removed in the entire part of business.
Planing – this is the second stage where the project approved and can
move to another level that is planning. Risk is determined the with each
and every team of operations and functions.
Implementation – This is the implementation phase where the data can be
implemented and solve the problem in effective ways. For progression, it
is required for managing all necessary resources that collecting the
details. In this way, the total risk on the project is reduced and all activities
are running in proper ways without losing the quality.
There are the important phases of project development therefore, it can
easily measure the risk on the project development process. It is
important for detecting and remove all unnecessary risk because
sometimes, it affects the entire processing the business process. Risk
management process is an essential part of each and every project that
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involves the mitigation strategy or risk assessment etc. these are two
important factors the easily identify the potential risk in which mitigation
strategy process will help for eliminate the risk on the project. These are
all both effective technique to identify the creative and disciplined method
for solving the problem of business process.
In Australia, they also follow rules and regulation, law that help for
providing the equal rights to the employee and citizen. They also used this
law to protect their life related the health and safety.
15. How do you develop a project budget?
Each and every project required for create own budget that identify the
need of resources, planning and strategy etc. the project planning is not
completed without the budget. It doesn’t depend on the big or small
project. It only depends on the facts and figures to identify the overall
investment of business process. Budget planning process is figure out the
entire details of product or items. There are different types of tool and
technique useful for calculating the estimation cost of project.
Determination of cost price of resources- employee working on particular
project with the specific price. It can be used the effective quality of
material to build the business project. The price of resources is determined
on the basis of labour and material applicable in the development (Evert
and et.al., 2016).
Reserve analysis- It is necessary for reserve some money aside for future
purpose. In some case, the cost of project is high and its better to secure
the money or deal with it. Reserve analysis is the putting some efforts to
cash away.
Cost quality- It is needed for figure out the cost of quality regarding the
entire budget of business. It is easier for find the bugs in the current
business projects. This process will help for tracking the price of activities.
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Business bid analyse- Sometimes, the organisation will help to the external
contractor and completed their project on time. This is also another
sources to developed the project in proper ways. This tool is the best for
evaluate the bids and accept.
16. Who do you consult with when developing and confirming your
project plans?
The confirming and developing the project plan is the based on the
efficiency and performance. ALL employee work together for managing the
business plans according to demand of customers. It also considered as
the project manager to handle all the operations and functions of
particular project. The project confirmation should be approved by the
functional manager and stakeholder of organisation. They always read the
entire details of project and also understand the entire functionality of
enterprise process. It is important for taking the confirmation to the
manager and stakeholder because they final zing the last proposal of
project. Afterwards, the project can be finalised to move their another
stage. Staff member is also trying to develop plan and putting innovative
ideas in the growth and development. Project's growth and progression
will be monitored by the manager. They always track the information of
project regarding the performance, efficiency and development etc. the
project schedule can be shown in different ways by using the network
charts that represented the entire functionality. This network
representation is also known as critical path. This figure generally show
the action dependencies and path. Critical path is also method tool to keep
track all the information regarding the project. It can start from first point
to last. Stakeholder is playing important role in the business process
because they have ability to take decision for increasing the performance
of project in the marketplace. This is an efficient concept to handle the
business activities, its better to bring their project which is needed to plan
strategy for handling the business aspects in effective manner.
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17. How do you finalise the completed plan? Who should approve
it?
A project plan is basically process that finalised the project proposal and
accept the project by the manager, sponsor and efficient stakeholder. The
proposal is based on different ways such as formal and informal etc.
Formal approved to deliver the details and information to stakeholder.
They also analysing the entire project needs in the business process
Afterwards, planning stage is the important that analysis the resources,
equipment that essential for development process.
Complete plan is provide the brief idea about the schedule, overall budget
and management strategy for controlling and executing the project
development. A signed proposal project plan is representation of
commitment within the organisation.
Project plan can be approved from stakeholder and they also check the
whole details of business and project work. This approval is needed for the
stakeholder because it will commitment towards the growth and
development of organisation. The approval is finalised by mailing and E-
mail to the stakeholders. Sometimes, they also disagree to the approval
because lack of details, resources mention in the project plans. In the
organisation, it also performs different task when face to face sign off
meeting conducted in the conference rooms and also discuss regarding
the project. It is good for the business process to directly contact with the
stakeholder to provide the information regarding the project and
approvals. It makes sure that stakeholder allows and agree to their
proposal. Staff member always try to represent the project in effective
manner in front of manage and stakeholder. In this way, it easily
impresses and attract towards their project plan.
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18. How do you allocate activities to the team members?
Team leader is responsible person to take important decision related
the enterprise growth and development. They have more
responsibilities for conducting the meeting and interact with other
staff members. Leader should introduce the business project agenda
to their team members and guide towards their specific role and
task. Team leader always encourage and motivate to their employee
towards their goals and achievements. In this way, it can say that
team leader is strong personality to handle any type of situation in
effective ways. They also divided the task to their staff on the basis
of their skill and knowledge (Valkokari, 2015). The entire project is
keep to records their coordination the sales and production of the
documents and maintain the each and every details in proper
manner. Leader also provide the information of report that' why, all
members understand the motive behind the project development.
A project team needs to some one responsible to keep the schedule
of each and every members. A project has specific deadline to
complete their task on the specific time intervals.
Team leader should monitors the progress of every employee and
also check the project development process where all the task is
completed according to specific time and schedule.
19. After allocating the roles and responsibilities to team
members, how do you support them to achieve their activities?
This is the another stage where the team allocate the job role and
responsibilities to their staff members according to skill and knowledge.
Leader always trying to create positive working environment to their
employee so that they work together and also innovative new idea
towards the growth and development. Being manager or leader, I can do
something good for increasing the enterprise operations and functions. I
also concern about the employee to support or motivate for achieving
their goals and targets. This is beneficial for organisation to manage their
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task and increasing the more production or sales in marketplace. I can
plan an effective strategy for project development to give all the
necessary resources that useful in the business operations and functions.
There are different ways to support the team members.
First of all, planning the strategies to provide the best quality of service
and they easily achieve their objectives.
Team leader communicate with the member to find their need related the
project. Time to time, it will check the availability of resources.
Team leader take all credit for success of project development because
they effectively hand;e the business issue and remove all the threats in
the enterprise process.
20. What monitoring plans would you put in action?
A monitoring plan is generally based on the documentation and report that
support to track all the information of project development programs. This
documentation is a type of living that update the details on regular basis.
This plan also involves the documents that contain the planning and
controlling process to manage the entire project effectively and efficiently.
Each and every plans look different because they only follow the same
infrastructure of plans and elements. For Example- these elements can be
logic model, theory, framework and also monitoring the indicator to check
the development methods. It is the important concept in the business that
help for clear all the question that arise at the time of project
developments. This will help for staff member to collect all necessary
information and tracked the indicators. Monitoring information and data is
analysed in the proper manner and generated the correct results or
outcomes. Monitoring plan is developed by the staff, team and researcher
on the basis of their experience and involvement in the implementation
and designing process. This plan should be develop at the staring stage of
programs therefore, the inventor designed the effective models. Manger
provides the guideline to the members to understand the process and
rationale of researcher. This guidance can help for staff members to
generated the results and outcomes. It also measures the entire business
24

project quality in effective manner. Monitoring plan is also beneficial for
future growth and development to use for the development of project
planning.
21. Upon achieving project deliverables, what activities would you
carry out to finalise the project? How does your team members
involved in this phase?
This is the last stage of project development where the project can be
delivered to the client. After delivery, there are more responsibilities for
manager to provide the entire details for project and their functionality.
Time to time, it should provide the servicing which required for
maintaining the performance and efficiency of project in the organisation.
The purpose of project to manage the entire business aspects and control
their functions. This is the last stage where all staff members try to deliver
the project on time. Afterwards, it will close out the phrases.
There are different operations performed towards the project teams.
It will perform to close the project
It will perform to close out the client side.
It also performs to close the company.
It can be close out the subcontractors.
It will perform the risk assessment
This is the finals stage to prepare the documentation report to mention all
the necessary resources, tool used in the projects.
Afterwards, at last close out the entire team.
The purpose of close out to provide the facts of project where the client
satisfaction which is the upper most part of organisation. It can follow all
the activities to manage the entire business functions in the firm. There
are some important problems faced at the time of close out.
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Team members fail to make plan in this stage and executing the close at
the similar time intervals.
The members can leave the team without delivering the projct and close
out phase.
22. What project documentations must be delivered and signed off
upon project completion?
Each and every project delivered documentation to the client because this
report will provide the actual role and task of project., this also stores the
entire information regarding the resources, equipments, tool and
platforms, theories etc. All the necessary details mention in the
documentation report. These activities to gather all project record and
formative in the proper documents. It also contains the contract between
the client and management where in case any faults occurs in the project,
the organisation will handle the entire business process in effective
manner. Contract is focus on the completing and settlement between the
customer related the project. It can support to the completion method and
process. In this way, it will describe the contract in properly and accurately
so that customer satisfaction to their terms and conditions. This report is
update the records of project, dealing and final outcomes and results.
This report is based on the formal and informal therefore, it can follow all
the necessary things mention in written formats. This is the offical process
after the completion of project on time. Sometimes, project is not fulfilled
the requirement of customer. They claim and give formal notice to
management system to improve their facilities and services on time.
23. At the last stage of the project, it is important to finalise the
project including documentation, sign-offs and reporting review and
document the project outcomes.
a. What process is involved in finalising a report?
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At the last stag for finalising the project for follows some process such as
documentation, reporting review and sign off, project results or outcomes
etc. There are important process or method that followed by the manager
after the completion of project development task.
The main objectives of this process to review the entire report again and
finalised the documentation. There are three main activities follows at this
stage.
Finalising the documentation report
disseminating the last report
It will help or support to the different implementation the recommendation
in the final documentation report.
This is the important phase to carefully designed and planned the ideas. It
must ensure that the activities completed and remove all the burden in
the project by putting some efforts. The coordinator and other staff
members interact with the writer that identify the main component of
project. It should include in the proper theories and analytical approach in
the report. The review is directly impact on the project to increase the
recommendation and finding of the reports. The final document mention
the different level of disseminated level of health and TB programs
networks. Manager has more responsibilities to handle the business
aspects and review the report again and again.
b. List the individuals and/ or groups who may need to provide final
sign-off on a project OR what information do you generally need to
have signed off? Explain.
Review to stakeholder scope because they can check the entire
project or their specific subset. It directly impacts on the system.
Stakeholder always understand the need to change the policy, terms
and conditions.
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It can reduce the unnecessary rework in the documentation while
validate their correct assumptions, identifying the proper feedback
and also invest the valuable growth and development of solutions.
There are different list to provide the final sign off and project
Stakeholder
Functional manager
c. What are the main advantages of involving the project team in the
final review process?
Project management is the process to manage the entire business
process effectively and efficiently. It is a set of tool that applicable in
generating the business aspects in proper manner. There are
different advantages of involvement of project team.
Provide the better quality of project delivers to the clients.
It can improve and increase the customer satisfaction.
It also helps for improve the growth and development by using the
team members.
d. Explain the benefits of conducting a project review and
documenting outcomes.
There are different benefits of documenting the result or outcomes and
project reviews.
It is useful for measure the development stage of business process and
also initiative to run the business smoothly.
28

It provides the details that useful in the future development.
It managing the transparency level and accounting past for the initiative.
REFERENCES
Books and Journals
Marchewka, J.T., 2014.Information technology project management. John Wiley &
Sons.
Letellier, R. and Eppich, R., 2015.Recording, documentation and information
management for the conservation of heritage places. Routledge.
Nieto-Morote, A. and Ruz-Vila, F., 2011. A fuzzy approach to construction project
risk assessment.International Journal of Project Management.29(2). pp.220-231.
Suter II, G.W., 2016.Ecological risk assessment. CRC press.
Patanakul, P. and Shenhar, A.J., 2012. What project strategy really is: The
fundamental building block in strategic project management.Project Management
Journal.43(1). pp.4-20.
Authority, B.P. and DIRECTOR, T., 2014. Project Background.
Bailey, C. and et.al., 2018.Strategic human resource management. Oxford University
Press.
Lawson, H., 2014.Practical Record Keeping: development and resource material for
staff working with pupils with special educational needs. David Fulton Publishers.
Padgett, D.K., 2016. Qualitative methods in social work research (Vol. 36). Sage
Publications.
Richter, N.F and et.al., 2016. A critical look at the use of SEM in international
business research. International Marketing Review, 33(3), pp.376-404.
Hutzschenreuter, T., Kleindienst, I. and Lange, S., 2016. The concept of distance in
international business research: A review and research agenda. International
Journal of Management Reviews, 18(2), pp.160-179.
Evert, R.E. and et.al.,2016. Empirics in family business research: Progress,
challenges, and the path ahead. Family Business Review, 29(1), pp.17-43.
Valkokari, K., 2015. Business, innovation, and knowledge ecosystems: how they
differ and how to survive and thrive within them. Technology Innovation
Management Review, 5(8).
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Online
Defining and articulating your vision, mission and values, 2014.
[Online].Available through:<https://www.jisc.ac.uk/full-guide/vision-
mission-and-values>.
30

Tutorial Assessment 1
Individual Activity/Knowledge Test
Did the learner prove they can: YES
Give examples of project management tools and how they contribute to a
project 
Outline types of documents and other sources of information commonly used in
defining the parameters of a project 
Explain processes for identifying and managing risk in a project 
Outline the organisation's mission, goals, objectives and operations and how
the project relates to them 
Explain the organisation's procedures and processes that are relevant to
managing a project including: lines of authority and approvals; quality
assurance; human resources; budgets and finance; recordkeeping; reporting

Outline the legislative and regulatory context of the organisation in relation to
project work, including work health and safety (WHS) requirements 
Organise, evaluate and critique ideas and information from a range of complex
texts 
Define project stakeholders 
Seek clarification from delegating authority of issues related to project and
project parameters 
Identify limits of own responsibility and reporting requirements 
Clarify relationship of project to other projects and to the organisation's
objectives 
Determine and access available resources to undertake project 
Identify and access appropriate project management tools 
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Signature
ASSESSOR’S DECLARATION:
I hereby certify that the above
student has been
assessed by myself
and all assessments
are
APPEAL PROCESS:
I would like to appeal the outcome of this assessment as per the
appeals procedure in the Student Handbook
32

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