Undertake Project Work: Max Lionel Reality and its new implementation programs

This project aims to build customer goodwill and satisfy legal and ethical obligations for Max Lionel Reality. It includes project brief, scope document, stakeholder analysis, communication plan, and project snapshot.

BSBPMG522 Undertake
project work

Table of Contents
INTRODUCTION...........................................................................................................................1
1.1 Initiation and Scope...................................................................................................................1
Project Brief................................................................................................................................1
Project Scope Document.............................................................................................................2
Stakeholder analysis....................................................................................................................3
Communication plan...................................................................................................................4
Roles and Responsibilities..........................................................................................................5
Project Snapshot..........................................................................................................................7
1.2 Planning.....................................................................................................................................8
Work breakdown Structure.........................................................................................................8
Project Plan.................................................................................................................................9
Key Stakeholder........................................................................................................................10
Schedule....................................................................................................................................10
Resource and cost plan..............................................................................................................11
Project risk................................................................................................................................12
Quality management plan.........................................................................................................12
Communication and reporting...................................................................................................13
Controls.....................................................................................................................................14
Gantt chart.................................................................................................................................14
Activity schedule.......................................................................................................................18
Budget.......................................................................................................................................19
Risk Register.............................................................................................................................19
Project details............................................................................................................................21
CONCLUSION..............................................................................................................................21
REFERENCES..............................................................................................................................23

INTRODUCTION
Project management is the practice of initiating, planning, implementing and controlling
of the entire work. Therefore, it assist work team in order to meet the defined aim and objectives
at specified time. Further, the current study is based upon the case study of Max Lionel reality
who wants to build the customer goodwill and for that it have to satisfy the legal and ethical
obligation. Thus, the project assist to inform the agents of legal and ethical obligation and
different standard or codes which must be followed by company. For that, report will describe
the initiation phase which contain project brief, scope document, stakeholder analysis, roles and
responsibilities of each stakeholder, communication plan and project snapshot. Further, under
planning phase, it describe WBS, project plan, gantt chart, activity schedule and risk register.
1.1 Initiation and Scope
Project Brief
Purpose and rationale
The rationale of this project is to build customer goodwill and also satisfy the legal and ethical
obligation by Max Lionel Reality (MLR). For that company inform agents of local and ethical
obligation and different standard or codes which must be followed bu an organization. Through
this project management, company also inform clients, tenants and potential tenant about the
commitments.
Project title
Max Lionel Reality and its new implementation programs
Background and strategic context
The project manager assist company to develop the best strategy in order to meet the defined
goals and satisfy the needs of customers as well. Further, by using all the key stages of project
management, project manager complete the project with specific deadlines as well.
Related project
Tesco is planning to implemented the same project which assist to meet the demand of
customers.
Project client
Owner of Max Lionel Reality is the owner.
Project Sponsor
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Max Lionel reality
Project Manager
He is the person who is responsible to manage the project at daily basis
Project status
The current status of project is about to start and project manager only hire team with high skill
that assist to meet the defined aim of the project.
Special Provision
Data Protection Act of Australia and all the ethical codes which a company should comply.
Project Approval
Signature is required to proceed for further phase
Project Manager: -----------------
Project Sponsor: ------------------
Project Client: --------------------
Others: ---------------------------
Project Scope Document
In Scope Out of Scope Assumptions Constraints
To promote high
standard in
professional conduct
and also inform the
client as well as
tenants of MLR's
Commitments which
in turn assist to build
the brand image of
company and also
satisfy the legal and
It is not easy to contact
each and every
member of company.
It is assumed that by
informing each and
every task to the team
members, the project
manager may easily
attain the defined
goals in better manner.
Further, it is also
assumed that by
developing KPI will
also assist to analyze
During this stage,
project manager may
face issue with regards
to limitation of time
and not having enough
financial resource.
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ethical obligation as
well. Also assist
comply with anti-
discrimination law as
well.
the progress of every
task
Stakeholder analysis
Project stakeholder are individual who are interested in specific project and who
will be affected by it at any point along the way, their input directly impact on results. Project
leader, consumers, testers, user team, managers and team members are the examples of project
stakeholders (Heagney, 2016).
The project stakeholders are very important as they provide constraints and requirements
based on information from its sector that will be essential to have when comprehension project
risks and constraints. The more manager include and engage project stakeholder, the more they
will uncover and reduced risk on work which is quite beneficial.
Name Work area Stakeholder Type Impact on/ by project
requirement, success
criteria
Project sponsor Project Sponsor is the
person who actually
provides resources and
support for the project
in order to reach at
further level of success
Executive Creates direct impact
upon the project and if
they did not take care
of project, then it will
leads to delay the
overall project
Project Client Project client is the
initiator who make
decision and also
providing the
necessary resources as
well.
Client Creates medium
impact upon the
project because project
manager generally
consult with other
stakeholder as well in
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order to manage the
work
Project manager He is professional in
this field and is
responsible for
planning, procurement
as well as execution of
the entire project. Also
make sure that they
control the risk as well
as minimize the
uncertainty too.
Internal stakeholder Creates huge and
direct impact upon the
project because project
manager is responsible
for planning and
managing the work
Project team They are the key part
of project because they
assist the project for
its completion.
Perform the role which
is delegate by project
manager.
Internal stakeholder Creates direct impact
upon the project and
through regular
meeting, they come to
know about the
success of project
Steering committee Decides the priority of
each task and also
support team members
for taking better
decision
Internal stakeholder Creates low impact
upon the project.
Communication plan
What Who Purpose When/
frequency
Type/ Method
Meeting Initiation All the
stakeholder are
Aim is to collect
information so
Before project Through meeting
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involve that decision are
further taken
start
Distribute project
initiation plan
Entire team In order to let all
the stakeholder
know about
purpose of
developing this
project
Before kick-off
meeting
Through hard
copy or mail, post
on project
website
Project Kick-off All stakeholder Delegate roles
and
responsibilities(B
utt, Naaranoja
and Savolainen,
2016)
At starting date Through Meeting
Status report In project office
all stakeholder
are involved
Update each
member about the
progress of
project
Can be at weekly
basis or whenever
required
Distribute report
in meeting or post
in website
Team meetings Whole team
members
To schedule any
task and check
the progress
Regularly or
weekly as per
requirement
Meeting
Sponsors'
meeting
Only project
manager and
sponsor
Update the status
of project and
taking approval
for any changes
Regularly or
weekly as
required
Meetings
Roles and Responsibilities
Role Name Responsibilities Signature
Project Client Mr. Jones Smith Project client is
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responsible for
articulating the details of
entire project i.e. goals,
objectives, specification
and outcomes. Another
role is to approve the
project plan, request or
any changes, releasing
payments and accepting
the final deliverable.
Project sponsor Mr. Roshy Clain Project sponsor make
sure that all the resources
are in place and they also
hold overall
responsibility of project's
success. He is also
responsible for direction
and guidance for the
project empowerment
and also evaluate the
project's success on
completion (Hopkinson,
2017).
Project Manager Mr. Kelvin Club Important part of the
project who organize and
motivate the project
team. He also delegate
the roles and
responsibilities to their
project team.
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Manager of the project
Manager
Mr. Robert Eisten Manager of project
manager report to project
manager about progress
of work and and analyze
as well as managing
project risk too. They are
also responsible for
making any change
during any stage of
project management.
Project team members Core team of 5
member
Project team members
contribute to all project
objectives and work with
users in order to
determine the business
needs as well.
Steering committee 6 person They provide advice
about the changes to the
project and also support,
guidance and supervision
of progress. Moreover,
they also provide
strategic direction to the
team in order to proceed
for right direction.
Project Snapshot
It summarized the main purpose of the project, its deliverable, stakeholder and resources,
risk as well as success criteria. Thus, for the current project, it is as mention below:
Project Snapshot
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Name of project: Max Lionel Reality and its new implementation programs
Project Purpose:
The main goal of the project is to build the customer goodwill and also satisfy the legal and its
ethical obligation which in turn assist to raise the brand image of the company with global
presence. Working on this, will also provide an opportunity for Max Lionel Reality to enhance
the overall brand image and also attract new customers as well.
Deliverable with time frames
In order to attain the project aim, project
manager should start the project from 25th
February onward by allocating each task with
its deadline.
Stakeholder
For this project, Project sponsor, project client,
project manager and project team members are
involves who create direct impact upon the
project.
Resources
 Cash-flows
 Human Resource
 Equipment
 Software
Risks
For this project, project manager may faces
different risk such that resource limitation, not
meet with deadlines, financial risk, technology
issue and complying with legal laws
Inter-dependencies
There is no dependability of the project with
any other project
Success Criteria
By using Benchmarking, project manager may
easily analyze whether the criteria are met or
not.
1.2 Planning
Work breakdown Structure
Level 1 Level 2 Level 3
Initiation
Hire team
Assign roles and
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responsibilities
Project Schedule
Basic requirement
Stakeholder identification
Determine role and
responsibilities
Regular meeting
Make changes a per required
Planning
Budget
Develop timeline
Select material and resources
Budget allocation
Risk identification
Different types of risk
Alternative management
strategy
Determine the person
responsible
9

Project Plan
Assumptions
It is assumed for this project, that it will help to attract large audience and also raise the brand
image of the company. Moreover, new codes of ethics and legislation are also implemented
which assist to smooth functioning of a business.
Constraints
The main limitation of the project is time constraint because it will leads to delay the project.
Further, compliance with legal term is also consider another issue for the project and it affect in
negative manner.
Deliverable
The main outcome of the project is such that Max Lionel Reality may meet the demand of
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customers and also raise the brand image of the firm as well.
Key stakeholder
 Project client/owner
 Project sponsor
 Project Manager
 Manager of the project manager
 Project team members
Key Stakeholder
The key stakeholder are same as mention in project proposal.
Schedule
Item Milestone Responsibilities
Hire team 3/30/20 Project is responsible for
hiring a team because it is
necessary to select the best
team who posses strong skill.
Stakeholder identification 4/20/2020 To identify the key stakeholder
for the project is quite
necessary for the project
manager because it will assist
to manage the work and
provide support for the
betterment of work.
Budget 5/10/20 To determine the exact budget
to complete the project is also
necessary. That is why, project
manager needs to select the
approx amount in order to
meet the define aim and
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objectives.
Risk Identification 5/28/20 Project manager and manager
of project manager is
responsible for identify the
risk and after analyzing risk,
proper management strategies
should be implemented.
Resource and cost plan
Deliverable Resource Cost
Assist to meet the aim and
objectives of the project.
Human resource is the core
team of the project.
Human resource $52
It is the item which are
required by the project
manager such that technology,
software etc.
Equipment $56
It is the raw material which are
needed for the completion of
project
Material $40
It is the amount or capital
which required to make
project successful
Financial resource $360
Project risk
Risk Level Management Strategy
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Limitation of resource High Project manager make sure that it have substitute of
each resource. For instance, there may be chances
that any human resource may fall ill, at that time,
project Manager should substitution.
Not meet with deadline High In order to cope up with this risk, project manager
should use Key performance indicator in order to
identify the success at regular basis
Low Financial resource Medium Project Manager should allocate the budget and then
take where the money is invested. This regular
activity leads to manage the issue.
Technology constraints Low Sudden error in the Internet and project
management system will lead to cause affect the
entire project. That is why, project manager must
have substitute of all software.
Legal constraints Medium Make a register in which all the necessary laws and
legislation are mention. Then project manager
should make sure that they comply with all
necessary legal constraints
Quality management plan
Item from WBS Agree quality standards Recovery procedure
Hire team Make sure that all the selected
team members are skilled and
easily understand the roles and
responsibilities assigned by the
project manager (Rees, Ashley
and Cameron, 2019).
Recruitment process should be
enhanced
Stakeholder identification Must posses a strong
knowledge and they have good
Through stakeholder mapping
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vision in order to determine
any risk which may cause
delay the project
Budget Effective budget should be
identify which assist to
complete the project. Also,
make sure that contingency
(+10%) is allowed.
May use register and allocate
budget for each resource
Risk identification All type of risk should be
defined and proper
management planning should
be implemented in order to
minimize risk within the
project (Uzulāns, 2016).
Use risk register plan
Communication and reporting
Stakeholder Information required When required Format
Project Sponsor Project sponsor
required financial
foundation and other
information related to
it, that help to carry
out work, produce
deliverable and
achieve objectives.
It required information
before starting the
project and conduct
practices.
Through paper
Project Client Project clients wants
overall project
description, its idea
and concept to identify
the goals are match
At the beginning of
project.
Hard copy or through
website
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with their expectations
or not (Leidner,
Nugent, T.,
Nourbakhsh and Shah,
2016).
Project Manager Project manager want
to get the information
about when all the task
will be completed and
how many people are
working on it. They
want information
about scope and
success of work.
All the time Post on website
Project Team Project team required
knowledge about
objective of work and
its aim to perform
accordingly.
Before participating in
project.
Through notice or post
on website
Controls
In order to track and monitor the entire project, project manager should make proper
status report which analyze the current status of each task. On the other side, project manager
also make exception report in which manager draw expected deadline through which specified
task should be completed. In addition to this, issue or risk log is also generated which helps to
examine the overall risk which may cause negative impact upon the project. Further, for
controlling, project manager also make variance request through which he may easily determine
the deviation which cause delay the project (Webb, 2017).
Gantt chart
Acti 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
15

vity
Set
up
proj
ect
goal
s
Iden
tify
the
obje
ctiv
es
Hire
tea
m
Assi
gn
role
s
and
resp
onsi
bilit
y
Iden
tify
the
basi
c
16

requ
ire
men
t
relat
ed
to
law
s
Stak
ehol
der
iden
tific
atio
n
Det
erm
ine
the
pro
gres
s
Bud
get
allo
cati
ng
Det
erm
17

ine
risk
Con
duct
mee
ting
Dev
elop
strat
egie
s to
man
age
risk
Task
Mode Task Name Duration Start Finish Predecessors
1 Set up project goals 7 days Mon 2/24/20 Tue 3/3/20
2 Identify the objectives 7 days Wed 3/4/20 Thu 3/12/20 1
3 Hire team 14 days Fri 3/13/20 Wed 4/1/20 1,2
4 Assign roles and
responsibility 14 days Thu 4/2/20 Tue 4/21/20 3
5
Identify the basic
requirement related to
laws
21 days Fri 3/13/20 Fri 4/10/20 1,2
6 Stakeholder identification 14 days Thu 4/2/20 Tue 4/21/20 1,2,3
7 Determine the progress 14 days Wed 4/22/20 Mon 5/11/20 5,6
8 Budget allocating 14 days Wed 4/22/20 Mon 5/11/20 6
9 Determine risk 14 days Tue 5/12/20 Fri 5/29/20 6,7,8
10 Conduct meeting 14 days Mon 6/1/20 Thu 6/18/20 9
11 Develop strategies to
manage risk 14 days Fri 6/19/20 Wed 7/8/20 10
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Activity schedule
Phases
and
Activity
Responsib
ilities
Resources Efforts Started Deadlines Actually
completed
Comment
s
Set up
project
goals
Project
manager
- 168 2/24/20 3/1/20 Yes Completed
work
Hire team Project
manager
Material,
equipment
168 3/13/20 4/1/20 Yes Completed
work
Basic
requireme
nt
Project
manager
Human
resource
336 3/13/20 4/10/20 Yes Partially
identified
Stakehold
er
identificati
on
Project
manager
and
sponsor
- 336 4/2/20 4/21/20 Yes Identified
all
stakeholde
r
19

Progress
analysis
Project
manager
- 504 4/22/20 5/11/20 No Did not
regularly
analyses
the
progress
Determine
risk
Project
manager
Human
resource
336 5/12/20 5/29/20 Partially Most of
the risk
are
identified
but some
are
pending
Budget
Project name: Max Lionel Reality and its new
implementation programs
Income Inc. GST ($) Ex. GST ($)
Sales 281600 253440
Total Income 28160 253440
Expenses Inc. GST ($) Ex. GST ($)
Marketing 2750 2500
Stationery 462 420
Hire project team 2816 2560
Subtotal 275772 247960
Contingency (+10%) 27577 24796
Total 303329 299756
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Risk Register
Risk Likelihood Impact Risk Responses Responsible
Limitation of
resource
Medium High There must be a
substitution of
every resource so
that it will not
take more time.
Project Manager
and Manager of
project manager
Not meet with
deadline
High High Develop KPI in
order to
determine each
task progress
status
Project team and
Project Manager
Low Financial
resource
Medium Medium Make sure that
the budget is
properly
distribute to
others and they
all used it
accordingly
(O'Har, Senesi
and Molenaar,
2017).
Project Sponsor
and Project
Manager
Technology
constraints
Low Low Project manager
must have two
technical engineer
who may easily
solve the issue of
technology
constraints and
helps in
Project team
especially
technical engineer
21

smoothing of
project.
Legal constraints Medium Medium Develop a
register which
contain a list of
all necessary laws
in order to make
sure that project
manager comply
with the define
laws.
Project Manager
and Project Client
Project details
Project Details
Project name: Max Lionel Reality and its new implementation programs
Project Manager: Mr. Kelvin Club
Risk Details
Risk ID: 2
Raised by : Manager of the Project Manager
Description of Risk
Lack of financial risk and not meet the specific deadline for the project which in turn affect the
overall project in negative manner
Likelihood of Risk: High
Impact of Risk: High
Risk Mitigation
Preventative actions recommended:
Proper allocation and also take action
Contingency actions recommended:
22

Proper delegation of the budget which helps to determine exact financial resource which is
required.
Approval details
Supporting documentation
Signature
Date
CONCLUSION
By summing up above, it has been concluded that through proper meeting and sending
important information to the stakeholder, project manager may easily manage the work and
complete the define aim and objectives in better manner. Further, report also concluded that
through effective communication plan, project manager analyze the progress of work. Also,
study concluded that by analyzing the risk and in order to manage the risk, project manager
should use risk register that help to meet the define aim and objectives.
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REFERENCES
Books and Journals
Butt, A., Naaranoja, M. and Savolainen, J., 2016. Project change stakeholder
communication. International Journal of Project Management.34(8). pp.1579-1595.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Hopkinson, M., 2017. The project risk maturity model: Measuring and improving risk
management capability. Routledge.
Leidner, J.L., Nugent, T., Nourbakhsh, A. and Shah, S., Thomson Reuters Global Resources
ULC, 2016. Risk identification and risk register generation system and engine. U.S.
Patent Application 15/181,194.
O'Har, J. P., Senesi, C. W. and Molenaar, K. R., 2017. Development of a risk register
spreadsheet tool for enterprise-and program-level risk management. Transportation
research record.2604(1). pp.19-27.
Rees, S., Ashley, M. and Cameron, A., 2019. North Devon Marine Pioneer 2: A Natural Capital
Asset and Risk Register.
Uhl, A. and Gollenia, L. A. eds., 2016. A handbook of business transformation management
methodology. Routledge.
Uzulāns, J., 2016. Project Risk Register Analysis Based on the Theoretical Analysis of Project
Management Notion of Risk. Economics and Business.29(1). pp.43-48.
Webb, A., 2017. The project manager's guide to handling risk. Routledge.
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