This knowledge assessment covers the five components of a project scope management plan, factors that impact project scope, formal change control processes, work outcomes measurement, project life cycle, scope management tools, project initiation documentation, and project manager roles and responsibilities.
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Knowledge Assessment 1.List the five components of a project scope management plan. i.Approach: It is an important part of scope management plan that defines how an organisation would manage complying with key resources and findings to attain desired goals and objectives. ii.Role and responsibilities: In light to the fact that due to market uncertainties and frequent changes in behaviour of consumer also adds up to importance of setting roles and responsibilities in a scope management plan. iii.WBS: Through WBS project manager will be able to divide work activities from which better workplace relations can be formulated. iv.Scope verification: For the given process the project team uses to verify project deliveries for meeting scope of project firm. v.Scope control: In the given process there are several activities being initiated in respect to monitor project activities and productivity of relative firm. 2.List five factors that are likely to impact the project scope. i.Resource level: For this element resource level are one of the factor which are likely to impact on the project scope. For the reason being this defines the way for which several project strategies and plans are being developed. ii.Legal constraints: Under this factor with presence of variety of legal considerations to project firm. It can be said that, project activities are guided in respect to their achievement of respective project goals and objectives. iii.Managerial constraints: For this element constraints of managerial activities in the project firm are being taken into consideration. Under this scope of project can be narrowed in respect to managerial policies being adopted in the project firm. iv.Changing requirements of stakeholders: Due to changing requirements of stakeholders project scope can be manipulated. This covers effective use of project management under which interest of stakeholders of the project firm is to be regulated. v.Presence of risks: With presence of project risk scope of project firm can be altered. This
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regulates impact on project scope for the reason being risk can lead to failure of strategic planning and scope of project firm. 3.Identify five events in a project that are likely to trigger the need for formal change control processes. i.Market uncertainties: This is the foremost element which is likely to trigger need for formal change control processes. Being in the process due to ever changing market conditions it arises need to changes while operating business activities. ii.Consumer demands: Due to changes in consumer demands of a given business market. This could possibly result in need for changes in the project firm. iii.Resourceavailability:Availabilityofresourcesalsoplaysacrucialrolein manipulatingchangesintheprojectfirm.Thiscouldbeinrelevanceto availability of resources and coping with defined project management strategies and scope of project firm. iv.Employee turnover: Due to high employee turnover, there could be possibility of requirement for changes in the project firm. This can be in accordance to due to lack of availability of human as the resource to comply with long term goals and objectives of the project firm being covered under project scope management. v.Competition: With presence of competition in relative project business market. There could be need for timely alteration in project activities. This can be in accordancetostayingupdatedincompetitivebusinessenvironment.The trending technique should be taken into consideration while staying up to date with the competitive business environment. 4.Identify six things that are typically done in formal change-control processes. i.Planning ii.Assess iii.Review iv.Build
v.Implement vi.Close 5.Explain how work outcomes are measured in each of the areas listed below. AreasHow are work outcomes measured in this area? i.CostLower the cost, higher productivity of the project firm. i.ScheduleEffective scheduling of project activities will enable working with better standards in the project firm. ii.QualityEffectivequality of production will deliver better bran image of the project firm.
6.Listed below are methods for measuring project progress against the project plan. Explain the use of each method. Methods for progress against plans Explanation i.Units completed For this units or progress of the project work can be measured. ii.Incremental milestones Completion of a set project activity or task will develop better standards and achieve incremental milestones. iii.Start/finish This signifies start date and finish estimated date for the project firm. 7.Answer the following questions about decomposition as a method for segmenting the work breakdown structure (WBS). i.What is decomposition as a method for segmenting the work breakdown structure (WBS)? Decomposition refers to a planning technique that subdivides scope of project and deliverables into smaller as well as more manageable components. ii.How do you determine and estimate cost and duration in decomposition? Cost= Duration*Rate per hour of work iii.What determines the level of decomposition? List two. a.Project control b.Project deliverables
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Identify five activities that are involved in decomposition. a.Major project deliverables b.Organise the WBS c.WBS components d.Assign identification codes e.Verify WBS 8.Identify three ways you can document the Work Breakdown Structure (WBS). i.Tree structure ii.Create and list the deliverables iii.Divisional
9.Listed below are areas in which problems and challenges can arise and affect scope management. Provide one example of problems or challenges that may arise from each area listed. AreasProblem or challenge that may arise from this area i.ComplianceThere could be various issues or challenges which might arise in regards with compliance being set by project firm. This could be in accordance to achieving project goals effectively. ii.EnvironmentWorking environment plays a crucial role in organising task being listed to achieve project goals. Maintaining positive working environment can be challenging task for business managers of the firm. iii.Health and safetySuch measures proves to be most crucial in relevance of motivating individual staffs at the business firm. iv.Human resources and project stakeholders HR and project stakeholders plays an important role in deriving better coordinative actions in the business firm.
10.Complete the diagram below by identifying the rest of the stages of the project life cycle, and in your own words, explain each stage of the project life cycle. StageExplanation i.ScopingIn this stage project goals and relative plans or strategies to achieve such goals are being initiated. ii.PlanningFor the second stage, effective plans are being formulated in respect to attain project goals and objectives. iii.ExecutingUnder the given stage, execution of project plans and strategies being formulated are being considered. iv.MonitoringIn this stage standards are being set in accordance to monitor and control project activities and ensure their relevance for completion as per desired standards. v.ClosingForthisstageendingstagesofprojectfirmisbeing initiated. Such stages are relevant to ensuring future scope of project work with its guidelines for effective future workings. 1Scoping2345
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11.Explain the significance of scope management in the project life cycle. The project scope refers to set of deliverables or features of project which will be covered with delivering project report. The stated process guides efforts being produced in the project firm in respect to their achievement in a desirable manner. Over the period of time there was greater importance of project management for which avoiding common issues and guides better efforts towards attainment of desired project goal is being taken into consideration. Following are the importance of scope management in project life cycle; Changing environment: In respect to changing operational environmentthe strategy of scope management plays a vital role in regulating effectiveness of operations in respect to changes in business environment. Through the process project manager is able to manage scope of project firm in accordance to better utilisation of resources and develop clear understandings of vision of the project work. Cost management: Another importance of scope management realise its importance in respect to cost management techniques. For the purpose being effective techniques are being taken into consideration in respect to cost management for the project work and develop effective standards for completion of project objectives and goals. Project deadlines: Meeting project deadlines states about another importance which can be derived in respect to scope management in the given project firm. Through the process there were several guidelines on the basis of which better results of project work can be delivered by project manager.
12.Listed below are different tools used in the different stages of scope management. Explain the use of each tool in relation to the scope management process specified below. PROCESS: Scope management planning ToolExplanation i.Meeting minutes template The given tool regulates effectiveness of operations while organising meetings in a corporate firm. PROCESS: Collection of requirements ToolExplanation i.Questionnaires and surveys The stated tool develops better understandings in respect to performing primary researches for developing standards of project workings. ToolExplanation ii.PrototypesThis is the tool which is used in respect to getting early feedbacks that relates to project requirements. PROCESS: Scope control ToolExplanation i.Variance analysis tools (e.g. spreadsheets) Varianceanalysisreferstodifferencebetween planned and actual numbers. The sum of all variances gives a picture of the overall over-performance or under-performance for a particularreporting period. For each item, companies assess their favourably by comparingactualcoststostandardcostsinthe industry.
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13.Identify the four crucial roles that the project manager holds in project planning and explain the responsibilities the project manager has in each role. RolesResponsibilities in this role i.In this role key which is of project idea development, key responsibilitiesrelatestoorganisingmeetings.Further, communicating the project idea is also covered under key responsibility being under this role. ii.Using digital technologies and organising behaviour of staff in accordance with operational working of project firm are some key responsibilities under the mentioned role. iii.For this role key responsibilities of project manager are inclusive of making workplace a good place to operate. iv.Using cost management theories and models are some techniques being used under this role. 14.Listed below are the different types of project initiation documentation. In your own words, explain what each document is. Type of project initiation documentation Explanation i.Project charterProject charter is a formal, typical short document which describesprojectinitsentirety.Ininclusiveofthe document project goals and objectives are being listed. ii.Project scope statement In the project scope statement key deliverables of the project work are being listed. For the purpose being better development of project work is being initiated in respect to attain such project goals and also provides with wide working criteria of the project work.