Bucks Students Union Festival Case Study

This case study analyzes the Bucks Students Union Festival project, including project management methodologies, critical path analysis, stakeholder management, and risk analysis. It provides insights into different project management methodologies such as waterfall, agile, and spiral models. The case study also includes a diagram for calculating earliest and latest finishing times, stakeholder analysis, work breakdown structure, and risk analysis. The case study is relevant for project management courses and students studying at Bucks Students Union.

Bucks Students Union Festival case study
1

Executive Summary
The report has summarized about buck student union festival project which analyse the project
brief accordingly. In order to address about overall project where how board of directors, senior
managers participate in the project completion. Furthermore, it briefly includes the critical path
concept which help for calculating the shortage path and also using work break down structure of
entire festivals activities. In additional, it analyse stakeholder management strategies to identify
possible risk that directly affects on the project.
2

Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
TASK 2............................................................................................................................................6
TASK 3............................................................................................................................................9
TASK 4..........................................................................................................................................11
CONCLUSION..............................................................................................................................13
REFERENCES..............................................................................................................................14
3

INTRODUCTION
Project management is based on the practices of initiating, planning, executing and
controlling the work as a team for achieving the specific goals. It is considered as critical
practice that applies knowledge of process, tool, deliverables, skills and technique to project
activities. it must ensure that solid path to project success by meeting requirements. The primary
aim of project is analyses Bucks student union musical festivals which help for identifying the
different project activities, actions. Therefore, it explores the most effective critical path in the
project to calculate the shortest time if it required. Afterwards, it will analysis stakeholder
management along with project risk table and also developed.
TASK 1
Compare about three project management methodologies, analysis advantage and disadvantage
of project management methodologies.
There are different types of project methodologies discuss in following:
Project Methodologies:
 Waterfall methodology: this type of method is to consider as oldest and well-known
technique in terms of software development. It is an efficient with highly concentration or
documentation, planning the overall requirement of project development. It is widely
used in the project development because it always maintains high quality of services.
there are different phases role played in project development such as design, coding,
planning, testing, analysing and maintenance (Akhmetshin and et.al., 2019). Different
phases are overlapping in water fall model that has completed all task in proper manner.
Figure 1 Water fall model
(Source: Waterfall Methodology. 2018)
4

 Agile Methodology: it is based on the process for developing an efficient software which
plays important role in development process model. In Bucks Student’s Union Music
Festival project, it will be adopting the model as per situation where it easily controls the
overall flow of process (Camargo, Galegale and das Neve, 2020). Agile methodology is
the best choice for new software development where it become flexible to select certain
plan. In this way, it provides chance to improve entire process of project and reach to
consumer satisfaction.
Figure 2 Agile model
(Source: Agile Methodology. 2018)
 Spiral Model: It is based on the combination of water fall model as well as iterative. It
mainly starts with design goals and end with the client reviewing progress. It is the most
suitable model in large project because it involves continuous enhancement. The specific
activities are completed through iteration. Sometimes, it can be repeated the process in
spiral until the entire system is built in proper manner.
5

Figure 3 Spiral Model
(Source: Spiral Model. 2018)
Advantage and Disadvantage
Advantage Disadvantage
Agile Methodology  It is based on high
concentration on the
system application.
 This type of method is
easily adopted by team
members for changing
requirement of project
(Gonzalez-Lopez and
Bustos., 2019).
 Agile methodology is
easy to understand
overall process of
project and also
focused on the
interaction with client,
tools through processes
(Griniece and et.al.,
2020).
 Lack of management
and documentation
control.
Spiral Model  It helps for analysing
high amount of risk
and avoid risk
enhancement.
 It is expensive model
and also require
specific expertise.
6

 The model has
provided the early in
software life cycle.
 Sometimes, it is not
suitable for low risk
projects.
Waterfall Methodology  It is useful for saving
time at the time of
development. it always
focused on the design
patterns (Griniece and
et.al., 2020).
 It is based on the step
by step process for
consideration of cost,
time and resources.
 This type of
methodology has
specified the real-life
project. It will not
easily change the
linear model (Griniece
and et.al., 2020).
 Sometimes, Waterfall
methodology is not
suitable for ongoing
project.
Table:1
TASK 2
Develop the diagram for calculating earliest finishing time and latest finishing time.
As per case study, it can be identified the critical activities in project such as auditions,
Advertising to cast, budget approval, performance, cash rehearsal.
Task Name Duration Start Finish Predecessors
Music Festival
Budget Approval 1 day Thu 3/12/20 Thu 3/12/20
Hire Publicity Director 14 days Fri 3/13/20 Wed 4/1/20 2
Hire Set Designer 14 days Fri 3/13/20 Wed 4/1/20 2
Hire Place For Auditions 7 days Thu 4/2/20 Fri 4/10/20 3
Advertising To Hire Crew
and Cast 7 days Thu 4/2/20 Fri 4/10/20 3
Hire Production &
Publicity Crew 28 days Mon 4/13/20 Wed 5/20/20 5,6
Set Designed and Built 42 days Thu 5/21/20 Fri 7/17/20 4,7
7

Train Production Crew 12 days Thu 5/21/20 Fri 6/5/20 4,7
Auditions To Hire Cast 2 days Mon 4/13/20 Tue 4/14/20 5,6
Cast Rehearsal 84 days Wed 4/15/20 Mon 8/10/20 10
Hire Orchestra 7 days Fri 3/13/20 Mon 3/23/20 2
Music 7 days Tue 3/24/20 Wed 4/1/20 12
Photograph Cast And
Crew & Collect
Biographies
35 days Thu 5/21/20 Wed 7/8/20 7,10,12
Enter Information Into
Computer 1 day Thu 7/9/20 Thu 7/9/20 14
Printing 5 days Fri 7/10/20 Thu 7/16/20 15
Develop an Advertising
Plan 7 days Thu 5/21/20 Fri 5/29/20 7
Advertising Media 21 days Mon 6/1/20 Mon 6/29/20 17
Orchestra rehearsal 4 days Thu 4/2/20 Tue 4/7/20 13
Order Costumes 7 days Wed 4/15/20 Thu 4/23/20 10
Costume Parade and
Alterations 5 days Mon 7/20/20 Fri 7/24/20 8,20
Dress Rehearsal 1 day Tue 8/11/20 Tue 8/11/20 9,11,19,21
Performance 10 days Wed 8/12/20 Tue 8/25/20 16,18,22
closure 1 day Wed 8/26/20 Wed 8/26/20 23
8

Gantt chart
Critical Path
It is a process or technique by using algorithum that help for scheduling and modelling a
series of activities (Griniece and et.al., 2020). Generally, it mainly applied in the project
management for completing task in specific time intervals. Through case study, it is calculating
the diagram for identifying shortage path( Griniece and et.al., 2020).
9

10

+ + ……………………+
1+2+3+5+7+17+18+6+10+11+20+4+8+21+9+22+23+24+12+13+19+14+15+16
=300 days
TASK 3
Analyse about stakeholder and identify internal as well as external stakeholder, describe about
work break down structure.
Stakeholder analysis is a sequential process of identifying the people before project starts,
grouping them in properly. It can be determined on the basis participation, interest which always
influence in project (Kerzner, 2019). There are different types of stakeholder participate in the
project development such as project manager, employee, train production crew, directors,
customer. Developer, marketing manager, photographer. These are different stakeholders that
plays important role in project for managing overall process in step by step manner (Griniece and
et.al., 2020).
Internal Stakeholder
 Directors
 Customer
Developer
 marketing manager
 photographer
External stakeholder
 Sponsor
 Government
 Social community
11

Figure 4 Stakeholder analysis
(Source: Stakeholder Matrix. 2018)
Work break down structure
It is based on the multi-level framework that help for arranging data into graphical
format, which consists of different element (Langer, 2020). In this way, it accomplishes for
establishing relationship between one or more entities. WBS is mainly representing into logical
diagram of Bucks musical festivals.
12
Overall approved Budget
Designer Publicly directorOrchestra
Rehearsal
Music
Dress
Rehearsal
Develop
advertising
plan
Set design Train
production
Production public crewEnter informationPrinting

In above WBS, it can be categorized the role of different stakeholder which perform task
in project management. All task must be performed and decompose into break down smaller
units. Therefore, it can be easily manageable components. The structure is starting from top level
to end level.
TASK 4
Risk analysis
It is based on the process of identifying and analysing potential issues that directly impact on
the business. in this way, it requires to identify critical project which always helping for avoid
risk and mitigate them (Reed and Angolia, 2020). Initially, it has needed to address all type of
challenges, issues that directly affects on the business performance. So as implementing the risk
assessment that will support for measuring require comply with proper legislation (Popescu and
et.al., 2020). In order to gain the sufficient risk assessment that would be conducted within
organizational aspects. In given case study, risk management strategies applied in flexible to
increase capability of project and meet the specific objectives. Sometimes, it helps for enhancing
overall project performance effectively and efficiently (Griniece and et.al., 2020).
Furthermore, it will develop or design the risk management chart, analyse the different type
of potential risk and also associated with Buck student union festivals. Risk management chart
can be divided into different categorised such as external technology, organizational, project
management (Reed and Angolia, 2020). In this way, it can be established the relationship with
components for improving overall performance and efficiency of organization in proper manner.
Risk category Risk analysing Risk identification Risk level or likely
hood as well as
impact
Technological The risk also faced by
orchestra and other
musical performance
Sometimes, it require
for avoiding this type of
risk. It would be
checking on regular
basis. It must ensure
that maintain high
quality performance
(Griniece and et.al.,
1x1 (medium to high)
13

2020).
Organisational It also identified the
financial consequences
that manage by sharing
with other parties
(Reed and Angolia,
2020).
Financial risks have
identified when it
approved on time and it
doesn’t cover the
expenses.
1x1 (medium to high)
Project Management It has been used the
special effects that
comes under
authorised license and
handle proper legal
permission (Reed and
Angolia, 2020).
It has generated the risk
of leaser and their
significant effect.
1x1 (Low)
External As per analysis overall
process of musical
festivals that will
conduct on the local.
Sometimes, it is to be
consider as factor
affects.
It automatically collapse
in the design set which
are usually design
specific standards
because of poor
construction (Reed and
Angolia, 2020).
1x1 (Low)
Table:2
14

CONCLUSION
From above discussion, it has summarized about the Project management which perform
different task such as initiating, planning, executing and controlling the work as a team for
achieving the specific goals. It is important practices that applies knowledge of process, tool,
deliverables, skills and technique to project activities. Furthermore, the report is based on the
project of Bucks student union musical festivals which help for identifying the different project
activities, actions.it can be determined the critical path in the project to calculate the shortest
time, it also identifying the stakeholder management along with project risk table and also
developed.
15

REFERENCES
Book and Journals
Akhmetshin, E.M. and et.al., 2019. Modern approaches to innovative project management in
entrepreneurship education: A review of methods and applications in education. Journal
of Entrepreneurship Education.
Camargo, K.G.A., Galegale, N.V. and das Neves, J.M.S., 2020. Study on the association of
maturity models and agile methodologies. Research, Society and Development.
9(2).p.115922169.
Gonzalez-Lopez, F. and Bustos, G., 2019. Business process architecture design methodologies–a
literature review. Business Process Management Journal.
Griniece, E. and et.al., 2020. State of the art report on methodologies and online tools for smart
specialisation strategies. Report produced in the framework of the Horizon.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
Langer, A.M., 2020. The Analyst and Project Management in the Next Generation. In Analysis
and Design of Next-Generation Software Architectures (pp. 253-276). Springer, Cham.
Popescu, E. and et.al., 2020. Methodologies and Intelligent Systems for Technology Enhanced
Learning, 9th International Conference, Workshops. Springer.
Reed, A.H. and Angolia, M.G., 2020. Risk management usage and impact on information
systems project success. In Start-Ups and SMEs: Concepts, Methodologies, Tools, and
Applications (pp. 1065-1084). IGI Global.
16

Online
Waterfall Methodology. 2018. [online]Available
through:<https://www.umsl.edu/~hugheyd/is6840/images/Waterfall_model.png>
Agile Methodology. 2018. [online]Available
through:<https://miro.medium.com/max/517/1*Fzz56Ps_vQSTPHDO9IomXw.png>
Spiral Model. 2018. [online]Available
through:https://media.geeksforgeeks.org/wp-content/uploads/spiral-1-1024x945.jpg
Stakeholder Matrix. 2018. [online]Available through
https://www.stakeholdermap.com/stakeholder-analysis/images/stakeholder-matrix.png
17