Bucks Students Union Music Festival

Running head: BUCKS STUDENT’S UNION MUSIC FESTIVAL
Bucks Student’s Union Music Festival Case Study
Name of the Student
Name of the University
Author note

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Table of Contents
Task 1...............................................................................................................................................2
Task 2...............................................................................................................................................5
Task 3...............................................................................................................................................7
Task 4.............................................................................................................................................11
References......................................................................................................................................13

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Task 1
The project management methodologies that could be related in context to contemporary
global projects are being discussed as follows:
1. Agile Methodology – This methodology is recognized as one of the most recognizable
kind of project management methodology. The methodology is thus considered as highly
suitable for such kind of projects, which are incremental and iterative in nature (Getto 2015).
Based on using this methodology, agile methodology follows a certain process in which the
made demands and the proposed solutions would continuously evolve through the main effort of
self-organizing of many cross-functional teams along with the customers.
Advantages – The advantages of using Agile within contemporary global projects are:
a. A continuous attention is put on good design and high form of technical excellence.
The project manager continuously evolve their techniques to incorporate the best methods.
b. Change in circumstances would help diverse teams to adapt accordingly (Cooper
2016).
c. Late kind of changes within the requirements could be accommodated.
Disadvantages – The disadvantages of using Agile within contemporary global projects
are:
a. Certain lacks in documentation and designing could be faced during continuous
updates.

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b. Senior management is only involved during making critical decisions during critical
states.
c. Project following this methodology could get off the track if any of the requirements
specified by customer would not be integrated.
2. Waterfall Methodology – The Waterfall methodology is considered as the most
traditional mode of conduction project management activities. The methodology follows a
sequential and linear design approach in which the progress of tasks occurs in one direction. The
methodology was primarily been used in construction and manufacturing industries (Quist 2015).
Due to the structured form of physical environments and lack of flexibility approaches during
changes in design, the methodology incurs more expenses towards projects.
Advantages – The advantages of using the methodology in projects are:
a. Each phase should be properly completed before progressing to the next steps of the
project.
b. The methodology is primarily used for smaller projects in which the requirements
would be well-defined.
c. Elaborate documentation would be required at every phase of the concerned project.
Disadvantages - The disadvantages of using the methodology in projects are:’
a. Any errors made could only be fixed during that particular phase.
b. The methodology is not suitable for complex projects in which there are constant
changes in requirements (Krusche and Bruegge 2017).

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c. Valuable feedbacks from clients could not be included during ongoing phase of project
development.
3. Scrum Methodology – This methodology can be defined as one in which the
proposing of processes and principles are made for the purpose of improving project delivery.
This methodology is however most used in software development projects incorporated in
different technological companies. The goal of using Scrum methodology is based on improving
teamwork, speed and communication (Lei et al. 2017). The primary goal of Scrum is to
collaborate, develop, deliver and future sustainability of different complex projects through the
processes of accountability, collaboration and iterative methods of progress.
Advantages – The advantages of using Scrum are considered as:
a. The methodology could help project teams for completion of project deliverables in a
quick and efficient manner.
b. Large and complex projects are further sub-divided into sprints.
c. The methodology helps in supporting towards fast moving projects.
Disadvantages – The disadvantages of using Scrum are:
a. There are high chances of project failure in case of non-cooperation and non-
commitment from individuals within the project.
b. The methodology could only be supported and used by experienced team members.
c. Unless there would be an aggressive testing process, the quality of the project could
not be maintained (Darwish and Megahed 2016).

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Task 2
The Network Diagram for the Project
(Figure 1: The Network Diagram for the Project)
(Source: Created by author)

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The tasks, which are being highlighted in red are considered as critical activities within
the project. Each of the activities would need to be completed in proper order as outlined within
the Network diagram (Wu et al. 2015). The expected total project time is 119 days as has thus
been outlined within the Network Diagram.
The shortest possible time in which the project would be completed is 118 days. The
shortest path is determined by calculating the most obvious choices of the shortest duration from
any two paths.

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Task 3
The analysis of the stakeholders and their communication within the project could be considered as follows:
Stakeholders Internal/External Project Role Interest Power Communication Type Frequency
Project Manager Internal Managing the entire aspects
of the project, arranging
people and handling the
outputs of every task
High High Face-to-face meetings,
Video conferencing,
Email
Daily
Sabbatical Officer Internal Designing activities in
collaboration with project
manager for proper workflow
of project (Turkulainen,
Aaltonen and Lohikoski
2015)
High Medium Face-to-face meetings,
Email
Daily
Senior
Management team
Internal Financing over the project
work while handling the
procured items and activities
performed.
High High Email Daily
Set Designer External Designing the set along with
the production crew
Medium High Face-to-face meetings,
Email
Daily
Production
Manager
Internal Handling the production
aspects of the festival such as
procuring crews, hiring
workers and setting up
different activities (Eskerod,
Huemann and Ringhofer
High High Face-to-face meetings,
Email
Weekly

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2015).
Advertising Head Internal Designing and printing
advertisements to be used
during the festival. They
would advertise for the
festival in order to incur
maximum participation
during the event.
Medium Medium Face-to-face meetings,
Email
Daily
Procurement
Officer
Internal They would procure various
items to be used during the
festival. They would also
ensure that the project is
being performed and hence
all procured items are being
brought in accordingly.
Medium High Face-to-face meetings Weekly
Good Suppliers External They would ensure that each
of the supplied goods are
suitable to be used for the
festival event
(Schnackenberg and
Tomlinson 2016).
Medium Low Face-to-face meetings Once

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The WBS for the Project
Outline Number Task Name
0 Bucks Student’s Union Music Festival
1 Budget Approval
2 Hire Publicity Director
3 Hire Set Designer
4 Hire Place For Auditions
5 Advertising To Hire Crew and Cast
6 Hire Production & Publicity Crew
7 Set Designed and Built
8 Train Production Crew
9 Auditions To Hire Cast
10 Cast Rehearsal
11 Hire Orchestra
12 Music
13 Photograph Cast And Crew & Collect Biographies
14 Enter Information Into Computer
15 Printing
16 Develop an Advertising Plan
17 Advertising Media
18 Orchestra rehearsal
19 Order Costumes
20 Costume Parade And Alterations

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21 Dress Rehearsal
22 Performance

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Task 4
The five different types of risks that could approach towards the project have been discussed in the following table. The table
would also discuss on the ways in which strategies could be further be developed for dealing and mitigating them accordingly:
Risks Likelihoo
d
Impact Risk Owner Proposed Risk Mitigation Action
A proper methodology might not be
chosen in the initial phase thus
leading to poor progress over the
project. The project manager might
not have consulted with the top
management before the project start
thus resulting in negative outcomes
during the project duration
(Cagliano, Grimaldi and Rafele
2015).
Medium High Project Manager,
Sabbatical
Officer, Senior
Management
team, Production
Manager
The project manager should hold a meeting with
the other internal stakeholders based on forming a
plan for the progress over the project works. The
project manager should also conduct a brief
research over the different aspects in relation to
the discussed methodologies and then decide over
the most popular methodology, which could
provide them with higher future returns.
The project might not be completed
within the proper estimated
schedule as defined within the
project management plan. This
could lead to delays in the start of
the event. This could thus
considered as a major risk towards
the project.
High High Project Manager,
Senior
Management
team, Production
Manager
The project manager should monitor over the
activities being performed during the project.
They should ensure that each of the works
occurring within the project is being completed
according to the proposed plan. Hence, they need
to work closely with all departments across the
project and ensure that each of the works are
being completed in proper time (Schinko,
Mechler and Hochrainer-Stigler 2017).
The costs estimated for each stage Medium Medium Senior The concerned team should ensure that they make

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might get escalated at any stage.
This may result due to rise in the
prices of materials, which are being
procured. Changes in market prices
might form a huge negative impact
over the project works thus
affecting the entire project.
Management
team, Production
Manager,
Procurement
Manager
a proper kind of budgetary estimation before the
commencement over the project. Moreover, an
additional budget should be set apart, which could
help the project teams in case certain other steps
would incur a high cost and which might not have
been estimated previously.
Some items that were needed to be
procured might run out of stock and
hence these items might not be
available at the moment. This could
lead to negative outcomes as the
project might get delayed.
Low Medium Procurement
Manager
The procurement manager should work closely
with the suppliers and prepare a list of items that
needs to be procured in proper time. Moreover,
this list should be updated as per the purchases
are being made.
Power failures or sudden shutdown
of electric supply might hamper to
the event. The reputation of the
event might be put at stake with
such kind of negligence within the
project management aspects.
Medium Medium Procurement
Manager
There should be a certain proper backup facility
from the electric service provider. The
procurement manager should arrange the best
service provider who would arrange the backup
power facility in cases such situations would arise
during the event phase.

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References
Cagliano, A.C., Grimaldi, S. and Rafele, C., 2015. Choosing project risk management
techniques. A theoretical framework. Journal of risk research, 18(2), pp.232-248.
Cooper, R.G., 2016. Agile–Stage-Gate Hybrids: The Next Stage for Product Development
Blending Agile and Stage-Gate methods can provide flexibility, speed, and improved
communication in new-product development. Research-Technology Management, 59(1), pp.21-
29.
Darwish, N.R. and Megahed, S., 2016. Requirements engineering in scrum
framework. International Journal of Computer Applications, 149(8), pp.24-29.
Eskerod, P., Huemann, M. and Ringhofer, C., 2015. Stakeholder Inclusiveness: Enriching Project
Management with General Stakeholder Theory1. Project Management Journal, 46(6), pp.42-53.
Getto, G., 2015. Managing experiences: Utilizing user experience design (UX) as an agile
methodology for teaching project management. International Journal of Sociotechnology and
Knowledge Development (IJSKD), 7(4), pp.1-14.
Krusche, S. and Bruegge, B., 2017, May. CSEPM-a continuous software engineering process
metamodel. In 2017 IEEE/ACM 3rd International Workshop on Rapid Continuous Software
Engineering (RCoSE) (pp. 2-8). IEEE.
Lei, H., Ganjeizadeh, F., Jayachandran, P.K. and Ozcan, P., 2017. A statistical analysis of the
effects of Scrum and Kanban on software development projects. Robotics and Computer-
Integrated Manufacturing, 43, pp.59-67.

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Quist, C., 2015. Benefits of Blending Agile and Waterfall Project Planning Methodologies.
Schinko, T., Mechler, R. and Hochrainer-Stigler, S., 2017. A methodological framework to
operationalize climate risk management: managing sovereign climate-related extreme event risk
in Austria. Mitigation and adaptation strategies for global change, 22(7), pp.1063-1086.
Schnackenberg, A.K. and Tomlinson, E.C., 2016. Organizational transparency: A new
perspective on managing trust in organization-stakeholder relationships. Journal of
Management, 42(7), pp.1784-1810.
Turkulainen, V., Aaltonen, K. and Lohikoski, P., 2015. Managing project stakeholder
communication: the Qstock festival case. Project Management Journal, 46(6), pp.74-91.
Wu, W.S., Yang, C.F., Chang, J.C., Château, P.A. and Chang, Y.C., 2015. Risk assessment by
integrating interpretive structural modeling and Bayesian network, case of offshore pipeline
project. Reliability Engineering & System Safety, 142, pp.515-524.