Business Administration Assignment (Solution)

Business administration
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Table of Contents
INTRODUCTION...........................................................................................................................4
TASK 1............................................................................................................................................4
1.1 Explain the different administrative requirement of internal and external recruitment...4
1.2 Use of job description and a person specification............................................................5
1.3 Administrative requirement of different methods of selection.........................................5
1.4 Requirements of different pre-employment checks to be carried out..............................6
1.5 Information which needs to be communicated to successful and unsuccessful applicants. 6
1.6 The requirements of confidentiality, data protection and system security.......................7
TASK 2............................................................................................................................................7
2.1 Check that the job or role details are correct and are in accordance with the brief..........7
2.2 Place job advertisement in the agreed media in accordance with the time scales............8
2.3 Record applicant responses within the timescales............................................................9
..............................................................................................................................................10
2.4 Provide requested information to applicants in accordance with organisational policies and
procedures ............................................................................................................................10
2.5 Adhere to organisational policies and procedures, legal and ethical requirements........11
TASK 3 .........................................................................................................................................12
3.1 Invite shortlisted applicants to participate in the selection process in accordance with
organisational procedures.....................................................................................................12
3.2 Co- ordinate selection arrangements in accordance with the brief.................................12
3.3 Carry out agreed pre employment checks within the agreed timescale.........................12
3.4 Inform applicants of the outcome of their application in accordance with organisational
policies and procedures........................................................................................................13
3.5 keep selection records up to date...................................................................................13
CONCLUSION..............................................................................................................................13
REFERENCES..............................................................................................................................15

INTRODUCTION
Business administration is termed as the management of operational functions in an
organisation which consists various elements such as marketing, accounting etc. On the other
hand, recruitment and selection is an essential part of a firm through which, managers hire the
suitable candidates for firm due to which, organisation can achieve their goals in allotted time
period. The present assignment is based on liberty which is a departmental store and operates its
business activities across the UK. This report discusses about the requirements of recruitment
along with uses of job description and person specification. Different types of selection, pre
employment checks and information which is delivered by the HR manager to the passed and
failed candidates of recruitment process will also covered in this report. Various procedures of
recruitment and selection process such as job advertisement, information to the candidate about
the rules and regulation of the organisation will also discuss in this report.
TASK 1
1.1 Explain the different administrative requirement of internal and external recruitment
Recruitment – it is defined as a process through which an organisation appointing
suitable applicants for the job in the firm. This procedure is divided in two parts such as internal
and external. Requirement of internal and external recruitment process is explained as under:
For internal recruitment, HR manager have to measure the performance level of their
employees and promote them on the basis of their performance and efficiency. Employees who
are working in the store from a long time period and have knowledge as well as enough skills to
performing the task therefore, managers can gave them excellent opportunities for being
promoted and extra benefits such as increasing pay scale, bonuses etc. through this, the loyalty of
employees will be increased towards organisation (Hakansson, 2015).
For external recruitment, HR manager can evaluate the references and academic records
of candidates which assists them and they will be able in hiring the suitable applicants for the
organisation. It will be helpful for company to conduct external recruitment programmes as the
new candidates brings new innovative ideas to execute business operations in effective manner.

1.2 Use of job description and a person specification
Job description – It is an important tool of the employer through which, it communicate
the roles, responsibilities with the candidates. There are some uses of the job description which is
given as under:
Uses of Job description
 Through it, Managers can identify the requirement of organisation due to which, they will
set their expectations in an effective manner.
 When managers will make their expectations it will be useful for making plans and
policies in order to completing the recruitment process.
Person specification – It enables the firm for selecting suitable candidates in order to fill
the job and also gave important information to the applicants about what they require to have an
ability and skills for taking the job in the firm.
Use of person specification
 Through this, HR manager can hire suitable candidates for the firm.
 By making a perfect person specification, HR manager have no need to define the roles
and responsibilities again which will help them in saving their time.
 With the help of this, eligible candidate will be prepared for the interview conducted by
the HR for the purpose of recruitment of job position offered by them (Bean, 2015).
1.3 Administrative requirement of different methods of selection
Selection – it is a procedure through which HR manager can select the right candidates in
the firm. In addition to this, applicant who have abilities and skills that fulfil the expectation of
the organisation are selected for the vacant job position. There are some methods of selection
process which are explained as under:
 Behavioural question – It is the latest method in which, HR manager can discuss
behavioural questions with the candidates. With the help of this, they can able in knowing
about their knowledge and skills in the different situations. It is helpful for company to
acquire knowledge of candidates which will assist them in dealing with critical situation
in near future.
 Skill tests – it involves various type of tests such as aptitude, writing, typing etc. through
this method, HR manager will able to know about the skills of candidates. For this, HR
department have to analyse their needs due to which, they will organise a suitable skill