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Business Administration : Doc

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Added on  2020-10-04

Business Administration : Doc

   Added on 2020-10-04

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BUSINESSADMINISTRATION
Business Administration : Doc_1
Table of ContentsINTRODUCTION...........................................................................................................................1TASK 1............................................................................................................................................11.1 Explain any budgetary or policy constraints relating to business travel or accommodation11.2 Describe financial arrangements relating to business travel or accommodation..................21.3 Explain how to make arrangements for visas and related foreign travel documentation.....21.4 Describe the procedures for obtaining or exchanging foreign currency...............................3TASK 2............................................................................................................................................42.1 Identify different suppliers that are capable of delivering the services required within thebudget..........................................................................................................................................42.2 Recommend travel or accommodation arrangements that best meet the requirements........42.3 Recommend suppliers of travel or accommodations that best meet the requirements.........5TASK 3............................................................................................................................................53.1 Confirm the requirements for travel and accommodation....................................................53.2 Agree arrangements that specify any limitations, prohibitions ore responsibilities andwhich meet the requirements......................................................................................................63.3 Prepare and issue itinerary/schedule documentation that reflect agreed arrangementsaccurately....................................................................................................................................63.4 Obtain travel or accommodation documentation with in the required timescale..................73.5 Confirm the acceptability of payments to be made with in the limits of their own authority.....................................................................................................................................................73.6 Keep up to date records of travel or accommodation arrangements and agreedcommitments...............................................................................................................................73.7 Adhere to organisational policies and procedures, legal and ethical requirements whenmaking business travel or accommodation arrangements for others..........................................8CONCLUSION................................................................................................................................8REFERENCES................................................................................................................................9
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INTRODUCTIONBusiness administration is a wide field that related to various management positions inincorporates. In major corporations for independent business there is need to skilled operationsand administration in order to succeed (Zeleny, 2012). In addition, administration related to thebroader management functions and including the related to finance and MIS services. In thepresented report selected company Thomas & cook company which are provided travel andtravel related financial services. The company also provided international & domestic holidays,visa, passport, foreign exchange etc. The presented report consist of budgetary or policyconstraints of business travel or accommodation, financial arrangement, visa and related foreigntravel documentation. Describe the procedure of foreign currency, delivering the services inbudget, confirm the requirements of travel or accommodation. In addition, prepare scheduledocumentation to reflect agreed arrangements accurately, acceptability of payments with in thelimit of authority and keep records up to date for organisational policies, procedures, legal andethical requirements. TASK 11.1 Explain any budgetary or policy constraints relating to business travel or accommodationThere is important to booking business of travel or accommodation that time preparebudget for good value for money. There is company Threshold cost of hotels – When hotel searching in particular area so it will be search onreasonable price, possibly in a reasonable distance to a required place. For this read out views oftrip advisor and there feedback is useful according to budget constraints. This is the way ofobtaining value of money. According to budget or policy constraints looking 3 star hotel andabove to insure for a comfortable stay. Maximum allowance for meals – Mostly companies are providing fix allowance formeals so according to company facilities take meals. Some times breakfast is required from thehotel so firstly confirm the price from the managers. It is followed on the basis of budget policyand search restaurants on reasonable rates (Levashina and et. Al 2014). Standard class rail and air fare only – For travelling oner place to another place firstclass seating in rail will be informed before hand. So there is need to start search on thomas for1
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travel or accommodation. It is the way of find out the example , which train or airline is providegood facility at reasonable rate to reach destination. Use of specific travel agent – If there is budget policy good so that time take advise fromspecific travel agent who provides all detailed information regarding to hotel, place, food and allnecessary information. There is taking advise or booking specific travel agent for travel andaccommodation according to budget. 1.2 Describe financial arrangements relating to business travel or accommodationWhen people goes for business meeting, travel or any other reason so they are followingtheir budget policy and according to budget they are prepare financial arrangements. They aremention below - Company credit card - The company Thomas cook use company credit card for travel or accommodation and itwill helpful to conduct all business activities in proper way. The manager provide all card detailsand ensure about the card limit related to expenses (Pollard, Minor and Swanson, 2014). Receipts must accompany expenses claims - In this arrangements the company take all receipts of expenses so the person who will gofor business tour so take all receipts related to their expenses. These receipts are submit aftercompleting tour and company has to pay according to their budget policy. Appropriate authorization - When booking travel or accommodation so always get appropriate authorization beforeany purchase are made. It is important to do this with all the extra add ons that have to make sureto exactly what managers require. When booking hotel instance so people getting option paynow or pay later (at arrival). Travel account - Most of the companies are opened travel account who is mainly work in marketing fieldsso people goes on business tour. This time the travel account work and company has to paid fromthis account. All of the employees who are travelling from business purpose they have to paidfrom this account. 1.3 Explain how to make arrangements for visas and related foreign travel documentationOn the time of make arrangements for Visas and other related foreign traveldocumentation. It is important to have sufficient amount to company on the particular time for2
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