BUSINESS ADMINISTRATION SYSTEMS

Running head: BUSINESS ADMINISTRATION SYSTEMS
BUSINESS ADMINISTRATION SYSTEMS
Name of the Student
Name of the university
Author note

1BUSINESS ADMINISTRATION SYSTEMS
Table of Contents
Introduction................................................................................................................................4
Task 1.........................................................................................................................................4
1.1 Evaluate Zoho for Better Build Ltd.................................................................................4
1.1.1 How Zoho will benefit Better Build Ltd.?................................................................4
1.1.2What features of Zoho are relevant to Better Build Ltd.?..........................................4
1.1.3 What technical considerations of Zoho need to be considered for Better Build Ltd.?
............................................................................................................................................5
1.1.4 The cost including a discussion on the non-financial using Zoho as business
administration system?.......................................................................................................5
1.1.5 What devices are supported by Zoho?......................................................................5
1.2 Evaluate Zoho for Hire Right...........................................................................................5
1.2.1 How Zoho will benefit Hire Right?..........................................................................5
1.2.2 What features of Zoho are relevant to Hire Right?...................................................6
1.2.3 What technical considerations of Zoho need to be considered for Hire Right?........6
1.2.4 The costs including a discussion on the non-financial using Zoho as business
administration system?.......................................................................................................6
1.2.5 What devices are supported by Zoho?......................................................................6
1.3 Evaluate Odoo for Better Build Ltd.................................................................................6
1.3.1 How Odoo will benefit Better Build Ltd.?................................................................6
1.3.2 What features of Odoo are relevant to Better Build Ltd.?........................................7

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1.3.3 What technical considerations of Odoo need to be considered for Better Build
Ltd.?...................................................................................................................................7
1.3.4 The costs including a discussion on the non-financial using Odoo as business
administration system?.......................................................................................................7
1.3.5 What devices are supported by Odoo?......................................................................7
1.4 Evaluate Odoo for Hire Right..........................................................................................8
1.4.1 How Odoo will benefit Hire Right?..........................................................................8
1.4.2 What features of Odoo are relevant to Hire Right?...................................................8
1.4.3 What technical considerations of Odoo need to be considered for Hire Right?.......8
1.4.4 The costs including a discussion on the non-financial using Odoo as business
administration system?.......................................................................................................8
1.4.5 What devices are supported by Odoo?......................................................................8
1.5 Summary and Recommendations.....................................................................................9
Task 2.......................................................................................................................................10
2.1 Implementation of a multifunction printer for Better Build Ltd....................................10
2.1.1 Total Cost of Ownership (TCO) and Cost/Value Benefits:....................................10
2.1.2 Output Quality:........................................................................................................10
2.1.3 Functionality and Features:.....................................................................................10
2.1.4 Output Types:..........................................................................................................10
2.1.5 Connectivity to Networks:......................................................................................11
2.2.2 Call Quality:............................................................................................................11
2.2.3 Functionality and features:......................................................................................11

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2.2.4 Ease of Administration and Support:......................................................................11
2.2.5 Connectivity:...........................................................................................................12
2.3.1 Total cost of ownership and cost/value benefits.....................................................12
2.3.2 Output Quality.........................................................................................................12
2.3.3 Functionality and Features......................................................................................12
2.3.4 Output types............................................................................................................12
2.3.5 Connectivity to networks........................................................................................13
2.4 VoIP telephone system for Hire Right...........................................................................13
2.4.1 Total cost of ownership and cost/value benefits.....................................................13
2.4.2 Call Quality.............................................................................................................13
2.4.3 Functionality and Features......................................................................................13
2.4.4 Ease of Administration and support........................................................................14
2.4.5 Connectivity............................................................................................................14
2.5 Summary or recommendations on administration equipment.......................................14
Conclusion................................................................................................................................14

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Introduction
Business administration refers to the administration of a business that comprises of
certain aspects that relate to overseeing as well as supervising the business operations along
with other related fields consisting of accounting, marketing, project management, and
finance. The administration of the business comprises of managing the business-related
operations and associated decision making (Waldo, 2017). In this paper business
administration system of two companies, namely, Hire Right and Better Build Ltd will be
discussed upon. Better Build Ltd aims at building and construction work and is also involved
in renovating properties. Hire Right being a recruitment company and thus deals in sending e-
mails, documents, taking online interviews and many more.
Task 1
1.1 Evaluate Zoho for Better Build Ltd.
1.1.1 How Zoho will benefit Better Build Ltd.?
Better Build is a construction company that offers design, plan, and building of various
construction bodies. Zoho provides certain services such as log management cloud and office
integrator which may help in the business process of Better Build Ltd. If the construction
company uses the features of Zoho, it will be beneficial in organizing their work and
transactions in a better way (Kumar et al., 2016).
1.1.2What features of Zoho are relevant to Better Build Ltd.?
There are numerous numbers of features that are provided by Zoho. Among them, there are
certain features such as IT and help desk, human resource and custom solutions which can
be beneficial for the construction company (Shabdar, 2017). Various IT services such as
mobile device management, service desk plus and Finance services such as subscriptions,

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invoices, and expense provided by Zoho are relevant to the construction company in certain
aspects.
1.1.3 What technical considerations of Zoho need to be considered for Better Build
Ltd.?
Various technical supports are provided by Zoho. Among them, on the service desk, online
assist, identity management, online meeting, mailing service are the various supports that
can be utilized for the advantage of Better Build by Zoho (Karami & Danesh, 2018).
1.1.4 The cost including a discussion on the non-financial using Zoho as a business
administration system?
Besides finance, there are certain products of Zoho that can be used for several purposes.
Each of the products has different costs. The Zoho docs which are a feature of Zoho costs
around $3.6 on a monthly basis which is a standard package, the premium package costs
around $7(Shabdar, 2017).
1.1.5 What devices are supported by Zoho?
There are certain applications of Zoho which can be used in various smart devices. The
applications of Zoho are supported in various types of OS devices. The devices that support
the applications of Zoho are from the platforms of Android, IOS, and Windows. It can also be
connected to PC devices (Shabdar, 2017).
1.2 Evaluate Zoho for Hire Right.
1.2.1 How Zoho will benefit Hire Right?
Hire Right provides data integrity, the turnaround time of the decisions are faster, there are
large number integrations of ATS and besides there are various supports that are also
provided by the Hire Right. To serve in this case Zoho helps Hire Right in certain aspects.
Zoho provides good quality software that is helpful for Hire Right in their work (Karami &
Danesh, 2018).

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1.2.2 What features of Zoho are relevant to Hire Right?
The lists of features of Zoho that are relevant to the Hire Right are Zoho support, Zoho Docs,
Zoho Campaigns, and Zoho Meeting. This is all the features of Zoho which helps Hire Right
to perform well in their service.
1.2.3 What technical considerations of Zoho need to be considered for Hire Right?
The main consideration of Zoho that is required for Hire Right is the Regulatory
Consideration. This provides an awareness program on the compliance and the risks of the
organization.
1.2.4 The costs including a discussion on the non-financial using Zoho as a business
administration system?
The business administration system of Zoho provides a group of software that includes the
mail admiration, CRM, forms which costs around 5.7$ in a month. In this case, it excludes
the non-financial systems (Karami & Danesh, 2018).
1.2.5 What devices are supported by Zoho?
Zoho provides certain software that is supported by different smart devices that include the
PC and mobile devices. The OS platforms that are supported by Zoho are Windows, Java,
and Android.
1.3 Evaluate Odoo for Better Build Ltd.
1.3.1 How Odoo will benefit Better Build Ltd.?
Odoo also provides a wide range of software that is useful for the business process of Better
Build. Each of the software provides by Odoo serve s for a particular need. Thus all the
needed software can be used by Better Build after buying them from Odoo (Moss, 2015).
1.3.2 What features of Odoo are relevant to Better Build Ltd.?
There are numerous numbers of features that are provided by Odoo. Among them, certain
features can be beneficial for the construction company (Reis, 2015). Various IT services,

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Finance services provided by Odoo are relevant to the construction company in certain
aspects.
1.3.3 What technical considerations of Odoo need to be considered for Better Build
Ltd.?
The technical considerations that can be considered for Better Build Ltd. are facilities such as
accounting and expenses. Accounting plays a vital role in business and as Better Build is a
construction company accounts need to be handled well. The accounting software of Odoo
will help the firm in maintaining their accounts in a better way (Reis, 2015). Online expense
management facility provided by Odoo will help manage the employee expenses.
1.3.4 The costs including a discussion on the non-financial using Odoo as a business
administration system?
The non-financial facilities that are provided by Odoo are human resource app,
communication app, sales app which can benefit the company. The communication app gives
the facility of mass mailing that Better Build Ltd can make use of to promote their business.
1.3.5 What devices are supported by Odoo?
There are certain applications of Odoo which can be used in various smart devices. The
applications of Odoo are supported in various types of OS devices. The devices that support
the applications of Odoo are from the platforms of Android, IOS, and Windows. It can also
be connected to PC devices (Moss, 2015).
1.4 Evaluate Odoo for Hire Right.
1.4.1 How Odoo will benefit Hire Right?
Hire Right provides data integrity, the turnaround time of the decisions are faster, there are
large number integrations of ATS and besides there are various supports that are also

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provided by the Hire Right. To serve in this case Odoo helps Hire Right in certain aspects.
Odoo provides good quality software that is helpful for Hire Right in their work (Reis, 2015).
1.4.2 What features of Odoo are relevant to Hire Right?
The lists of features of Odoo that are relevant to the Hire Right are Odoo Helpdesk, Odoo
Project, and Odoo e-commerce. This is all the features of Odoo which helps Hire Right to
perform well in their service (Moss, 2015).
1.4.3 What technical considerations of Odoo need to be considered for Hire Right?
The main consideration of Odoo that is required for Hire Right is the Regulatory
Consideration. This provides an awareness program on the compliance and the risks of the
organization.
1.4.4 The costs including a discussion on the non-financial using Odoo as a business
administration system?
The business administration system of Odoo provides a group of software that includes the
mail admiration, CRM, POS, sales which cost around 4.2$ in a month. The non-financial
systems have been excluded.
1.4.5 What devices are supported by Odoo?
Odoo provides certain software that is supported by different smart devices that include the
PC and mobile devices. The OS platforms that are supported by Odoo are Windows, Java,
and Android.
1.5 Summary and Recommendations
Better Build Ltd aims at building and construction work and is also involved in
renovating properties. Zoho applications are classified into three broad categories that are
sales and marketing, email and collaboration and finance. Better Build Ltd carries on many
transactions in their day to day work and these Zoho applications can be of great help. For
example campaigns under the sales and marketing section of the Zoho platform can be used

9BUSINESS ADMINISTRATION SYSTEMS
by the Better Build Ltd to drive the sales as it is e-mail marketing software. Under the finance
section comes the facility of inventory management that is beneficial for every growing firm
to keep a track on the stocks. Under the email and collaboration section the project
management software can help Zoho in managing the big projects by keeping a track, making
plans and collaborations.
Odoo provides facilities such as website apps, finance apps, sales app, operations app,
manufacturing apps, human resources apps, communication app and marketing app. Better
Build Ltd. can make use of the Odoo applications for example the expenses application will
help in managing the expenses of the employees on the online platform. Odoo documents can
be used of in the firm for saving time required to record bills, scanning the contracts,
approving the documents and transforming themselves to a paperless company (Moss, 2015)..
Hire Right being a recruitment company deals in sending e-mails, documents, taking
online interviews and many more. These types of firms require business administration
system and equipments thus Odoo and Zoho can be used in the firms. Zoho has three main
sections that are finance, sales and marketing and email and collaboration. Under sales and
marketing head come forms that can be used by Hire Right to create as well as share forms on
the online platform, configuring email alerts. This will also enable the company to manage
their data with all the available integrated apps.
Odoo can help Hire Right by applications such as Appointments that could probably
help in the scheduling process of the interviews and managing the meetings on the online
platform. Odoo can help the firm in managing subscriptions by the help of its subscription
management facility (Moss, 2015).. Facilities such as recruitment will be of great help in the
hiring process from the initial step of sourcing to contract.

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Task 2
2.1 Implementation of a multifunction printer for Better Build Ltd.
2.1.1 Total Cost of Ownership (TCO) and Cost/Value Benefits:
The overall cost of having a multifunction printer includes the cost for physical
hardware which is the initial price, printing costs that refer to capacity and cost of ink and the
quantity of paper used per month. Consumption of energy is an essential factor related to cost
for the running device. HP A3 multifunction printer has been used (Baumers et al., 2016).
The HP A3 multifunction printer costs $168 and along with the accessories required to install
it the total cost will be around $180. The multifunction printer will be apt for the company
owing to its multiple functions and uses.
2.1.2 Output Quality:
Output quality varies in quality for dots in each inch or DPI which can be printed. The
printer can produce better quality output if more dots are available per inch. Paper
requirements vary for different printers and few printers are suppler with any paper provided
to it. DPI can be trumped by the quality of ink. The HP A3 multifunction printer is known for
its high speed, affordable color and high quality print. Therefore, it will help Better Build Ltd
in printing bills and many more.
2.1.3 Functionality and Features:
The HP A3 multifunction printer can print to the internal storage purpose directly.
Printer drivers are available for many operating systems. Document scanning like encryption
of PDF is secured (Agrawal & Bellos, 2016). The capability of forwarding sent or received
faxes through e-mail. Authentication for the user is present for stored documents.
2.1.4 Output Types:
The HP A3 multifuntion printer includes features such as printing, stapling, copying,
faxing, scanning, hole punching, additional paper trays duplexing, optical character

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recognition (OCR) software, software for photo organization, black-and-white and color
printer affinity.
2.1.5 Connectivity to Networks:
Several print types of networking are available in the HP A3 multifunction printer.
IPv6 is supported. Both public and private specifications of MIB in SNMP are supported. The
wireless capability of networking is available. Active directory is also present in it. 2.2
Implementation of VoIP telephone for Better Build Ltd.
2.2.1 Total Cost of Ownership (TCO) and Cost/Value Benefits:
Phone systems with high quality will cost much higher and are more reliable and need
low maintenance. Managed services provider (MSP) needs to be paid for designing,
deploying and configuring the VoIP system. Costs for data plans a voice are also to be
considered. The VoIP system used is Grandstream GS-DP720. The cost of this is $93 and
TCO that is the sum of Acquisition Costs, Monthly Recurring Costs and Annual Maintenance
Costs is $119.
2.2.2 Call Quality:
Interference is a negative factor of call quality during voice transmission. Equipment
of VoIP Grandstream GS-DP720 impedes with one another producing noise. Frequencies of
IP phones cause intervention with other equipment of VoIP.
2.2.3 Functionality and features:
Features of Grandstream GS-DP720 VoIP include automated attendants, video
conferencing, call recording and voicemail. Providers of the phone system of VoIP provide
abundant VoIP features along with service plans (Benlamri & Sparer, 2016). Few are
designed for streamlining the process of call management and others are used for improving
customer experience.

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2.2.4 Ease of Administration and Support:
One of the profits of VoIP is cost savings. Latest VoIP-enabled systems provide
businesses for taking advantages for trunking of SIP that reduces the cost related to analog
lines and expensive PRIs. VoIP connects organizations to distant employees of theirs.
2.2.5 Connectivity:
Grandstream GS-DP720 VoIP is a technology that allows for making voice calls
through the internet connection of broadband. VoIP allows for calling other people using the
same service. VoIP services allow using a conventional phone that is connected with the
VoIP adapter (Jalendry & Verma, 2015)..
2.3 Implementation of a multifunction printer for Hire Right
2.3.1 Total cost of ownership and cost/value benefits
The total cost of ownership depends on the physical hardware that refers to the cost of a
multifunction printer at the time of buying it. The printer used is HP DeskJet 2131. The cost
of the printer is $199. The price depends on the period of the lease. Another factor deciding
total cost ownership is the cost of printing. The cost or value benefits of the HP DeskJet
2131 multifunction printer are as follows:
a) Low initial cost
b) Saves space
c) Has good speed and is flexible.
2.3.2 Output Quality
The output quality of the printer refers to its output resolution that is measured in dots per
inch. In the case of the HP DeskJet 2131 multifunction printer as well sharpness of the image
depends on the number of the dots that can be squeezed into a square inch. It has high
resolution.

13BUSINESS ADMINISTRATION SYSTEMS
2.3.3 Functionality and Features
The features of the HP DeskJet 2131 multifunction printers are checking, faxing, duplicating
along with the printing capacities of the usual standard printers. The Hire Right Company can
make use of the different features of the HP DeskJet 2131 multifunction printer in their
activities such as printing forms and appointment letters (Agrawal & Bellos, 2016).
2.3.4 Output types
The type of outputs applicable for Hire Right Company in case of a multifunction printer is as
follows:
a) Printing
b) Scanning
c) Stapling
d) Hole punching
e) Copying
2.3.5 Connectivity to networks
In HP DeskJet 2131 multifunction printers various types of print related to networking are
available. It supports IPv6. It can help the firm as it has the potential of networking in a
wireless medium.
2.4 VoIP telephone system for Hire Right
2.4.1 Total cost of ownership and cost/value benefits
In the case of VoIP telephone system implementation, TCO refers to the total sum of the
procurement, deployment, and operation of the system over the life cycle that generally is of
five years. Here in Hire Right Grandstream GS-GXP1610 HD can be used. The cost of the
telephone is around $100.

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2.4.2 Call Quality
Call quality in the system is important and depends on factors such as bandwidth, phone
frequencies, and the weather conditions as well. The Grandstream GS-GXP1610 HD has
good call quality.
2.4.3 Functionality and Features
The functionality and features of VoIP Grandstream GS-GXP1610 HD are as follows:
a) Call Waiting
b) Call recording
c) Voicemail
d) Call transfers
2.4.4 Ease of Administration and support
Having In-house IT in the premises, the available VoIP Grandstream GS-GXP1610 HD
solutions permit the users to control the process in which the users can access as well as
administer themselves by the medium of a web GUI. This makes the system cheap and
simple. The companies implementing a VoIP Grandstream GS-GXP1610 HD system
maintain the call centers the entire time helping in assisting the customer issues (Shaw &
Sharma, 2016).
2.4.5 Connectivity
Grandstream GS-GXP1610 HD VoIP technology permits making of voice calls by the
medium of internet connection of the broadband. In case of Hire Right Grandstream GS-
GXP1610 HD VoIP will prove to be useful as being a hiring firm there is always a
requirement for calling and this service is provided by VoIP. The Grandstream GS-GXP1610
HD VoIP services permit usage of a conventional telephonic system which is in turn
connected to the VoIP adapters (Jalendry & Verma, 2015).

15BUSINESS ADMINISTRATION SYSTEMS
2.5 Summary or recommendations on administration equipment
Zoho and Odoo can be used as administration equipment in the Better Build Ltd. and Hire
Right. Better Build Ltd aims at building and construction work and is also involved in
renovating properties. Hire Right being a recruitment company and thus deals in sending e-
mails, documents, taking online interviews and many more. The many sections of Zoho and
Odoo that include finance and email and collaboration can help the two firms in many
activities such as contacting the promoters in case of Better Build and the clients in case of
Hire Right.
Conclusion
From the above report, it can be concluded that the business administration system is a
vital part of the business. In both of these companies that have been considered above, the
administration system is required and based on the analysis made it can be said that Zoho and
Odoo can help these firms in administrating business. The implementation of a multifunction
printer will help the firms with multiple tasks and the VoIP system will serve as a good
system as it is easy to install and it can easily integrate with other systems.
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