Effectiveness of Team Meetings for Organizational Success

This paper analyzes the effectiveness of team meetings for achieving organizational success. It discusses the communication process between team members and the problems faced in developing effective team meetings. The importance of future communication research is also highlighted.

Business communication
skills

Introduction
The primary motive of the paper is to analyze the effectiveness of team meetings for achieving
organizational success. The article selected for this study will discuss the micro level
communication process between the team members that can influence the organization to
achieve its goals. The paper will also highlight the problems that were faced by the organization
for developing effective team meetings with the team members. Along with the significance of
the issues and the findings generated after reviewing the problems will also be further discussed
in this context. Moreover, the importance of future communication research that should be used
by the management will also be briefly demonstrated with the help of this paper.
Thesis statement
Team and company’s success depends on the interaction process between the team members that
should be influenced by arranging meetings.
Main context
Team meetings are considered as an important aspect that influences the team members to share
their ideas, opinions, and thoughts so that they can take correct decisions and initiate the change
that occurs in the organization. Team meetings are considered as the regular improvement
process that is useful for developing the organization’s success rate. In relation to that, Fernandez
& Rainey (2017) argued that meeting become popular after the movement of the 1960s and that
had evolved the growth rate of the business. From that time, the managers and the employees
were able to understand that meetings from 3 to 4 hours per week can enhance their working
ability, and it increases the success rate of their organization. In other words, it is seen that team
members often faces some complex task, and for this, collaboration as well as communication is
necessary among the team members to complete their task fruitfully. Besides this, Kauffeld &
Lehmann-Willenbrock (2012) argued that meetings are the necessary component of building a
successful team and also to complete the work as per the stipulated timeframe. In a meeting,
several types of communication are followed, such as problem-focused communication,
procedural communication, socio-emotional communication, and action-oriented
communication. All these communication aspects help in developing a strong team by which
they can reach their organizational goals and can enhance their business performance. A coding

scheme such as act4teans and software such as INTERACT software are useful for maintaining
an effective communication aspect between the team members which enables them to solve their
problems and share their opinions in such a manner that it should be beneficial for the
organization Lyubovnikova, Legood, Turner & Mamakouka, (2017). However, several issues
were faced by the organizations to build an effective team meeting with their team members.
This issues can provide a negative impact on the team members, and instead of completing the
task as per the stipulated time, it can cause a delay in the task.
After reviewing the article, it is seen that meetings are quite helpful for the team members in
terms of sharing advantageous thoughts. Several issues have been discussed in this article that
defines the complexity of developing an effective team meeting. One of the problems that have
been addressed is that some employees and managers become dissatisfied with the meeting
processes, and this results in a negative outcome which generally affects the behavior of the
employees. Gilson, Maynard, Jones Young, Vartiainen & Hakonen, (2015) argued that the
demands of high meeting needs have decreased the well-being of employees that generated a
negative impact on the overall task and instead of completing their work properly they often do
not give their full effort on work. The analysis also shows that less functional communication
during the team meetings generate issues among the team members as they are unable to share
their options in the meetings and execute their work as per their comfort. Hence, it sometimes
generates conflict among the team members that provide negative results in the task. Due to this
reason, they often face delay in completing the work, and these features have affected the
success rate of the firm. Several types of communication aspect have been followed in team
meetings, and if the members do not participate properly in this, then it can create adverse impact
of the meetings. Stray, Sjøberg & Dybå, (2016) argued that in a problem-focused
communication, if the members do not properly elaborate on the problems, then no effective
results will be obtained. Besides this, it is seen that ineffective task-contingent structuring can
create a negative impact on the employees and thus it is necessary to make proper planning and
strategies before arranging the meetings by the managers or superiors of any organization.
The problems that have been discussed in the chosen article can affect both the employee
performance as well as the organization’s success rate. It is noticed that the dissatisfaction of
meetings can create dysfunctional communication that results in negative relationships among

the employees. Negative procedural communication happens due to redundant explanations and
lengthy monologues of individual participants, which lead to the loss of thought among the
individual members (Breuer, Hüffmeier & Hertel, 2016). In such a situation, most of the
employees do not understand the core content of the meetings and thus sometimes react in such a
way that can create only their own professional benefit. Another significance of the issues is that
improper communication aspect can generate personal conflicts among the team members that
can negatively affect their performance. Lindsjørn, Sjøberg, Dingsøyr, Bergersen & Dybå,
(2016) argued that proper strategies should be used while arranging meetings with the team
members as inappropriate analysis can reduce the interest of team members in order to listen to
their superiors. The issues that have been discussed in the chosen article have also generated due
to the counteractive patterns of the members. After analyzing the article, it is noticed that some
team members wanted to show off them in the meetings and due to this reason they often asked
wrong type question which is not linked with the meeting context (Hoch & Dulebohn, 2017).
This factor has sometimes affected the mood of other employees, and they reduce their interest in
attending the meetings. Based on these issues and the importance of team meetings, the findings
of this article has been demonstrated.
The findings of the study demonstrates that team meetings can provide both positive as well as
negative impact on the team members of the organization. If the meetings of team members are
arranged with proper analysis and planning, then it became easier for the superiors to receive a
positive outcome of the meetings but improve planning can give conflicting results and it can
affect the success rate of the organization (Salas, Shuffler, Thayer, Bedwell & Lazzara, 2015). In
other words, other findings demonstrates that meeting satisfaction is considered to be an
important component of team success that can enhance the growth rate of the organization.
However, the presence of several issues of communication can generate conflicts among the
team members, which thus effectively creates a negative impact on the overall company
performance. It is noted that problem-focused statements, proactive statements, and positive
procedural statements can result in increased meeting satisfaction that enhances the
organizational success and team productivity rate. However, presence of the dysfunctional
communication behavior such as complaining and criticizing can create numerous negative
aspects among the employees and this not only affected their performance but also their overall
organizational success rate got affected (Stephens & Carmeli, 2016). Proper planning and

strategies should be useful for conducting a team meeting because while elaborating a process, it
is essential to describe it with proper technique so that every team member can understand this
without losing their interest. Positive results are only generated by an organization when the
managers are successful in understanding their team members regarding the necessity of the
meetings. Hence with the help of these findings the future communication research of the
meeting prospects has been analyzed that can help the organization to increase their employee
communication skills (Ben-Menahem, Von Krogh, Erden & Schneider, 2016). It thus influences
them to share their thoughts fruitfully without facing any issue or hesitation.
The findings shows that communication behaviors are essential for developing the team as well
as organizational success. However, improper communicative approaches can also be harmful to
the team and the company too. Hence it is necessary for the management to develop some of the
important means of communication that can influence them to make a positive impact on the
team members as well as on the meetings (Berson, Da'as & Waldman, 2015). In other words, the
findings also suggested that team development is another aspect that can improve the
communication practices of the management team. By developing an effective team, the
management can easily teach them the importance of arranging meetings, and this can
automatically develop their communication practices (Hoch & Dulebohn, 2017). Apart from this,
interaction analytic tools and multilevel designs can also help to improve the communication
practices among the team members in the future.

Conclusions
The paper concludes that team meetings are important for building organizational success only if
it is arranged with appropriate strategy and planning. However, the improper arrangement can
create several issues for the team members, which reduces their interest over the meetings, and
sometimes it may generate conflicts among the team members. The findings demonstrates that
achieving satisfaction is necessary for enhancing team’s success and developing positive
teamwork by the organization to reach their goals easily. In other words, communication
behaviors and team development are the communication practices that should be improved by
the organization in the future.

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