Effectiveness of Team Meetings for Organizational Success

Business communication skills

Introduction
The primary motive of the paper is to analyze the effectiveness of team meetings for achieving
organizational success. The article selected for this study will discuss the micro level
communication process between the team members that can influence the organization to
achieve its goals. The paper will also highlight the problems that were faced by the organization
for developing effective team meetings with the team members. Along with the significance of
the issues and the findings generated after reviewing the problems will also be further discussed
in this context. Moreover, the importance of future communication research that should be used
by the management will also be briefly demonstrated with the help of this paper.
Thesis statement
Team and company’s success depends on the interaction process between the team members that
should be influenced by arranging meetings.
Main context
Team meetings are considered as an important aspect that influences the team members to share
their ideas, opinions, and thoughts so that they can take correct decisions and initiate the change
that occurs in the organization. Team meetings are considered as the regular improvement
process that is useful for developing the organization’s success rate. In relation to that, Fernandez
& Rainey (2017) argued that meeting become popular after the movement of the 1960s and that
had evolved the growth rate of the business. From that time, the managers and the employees
were able to understand that meetings from 3 to 4 hours per week can enhance their working
ability, and it increases the success rate of their organization. In other words, it is seen that team
members often faces some complex task, and for this, collaboration as well as communication is
necessary among the team members to complete their task fruitfully. Besides this, Kauffeld &
Lehmann-Willenbrock (2012) argued that meetings are the necessary component of building a
successful team and also to complete the work as per the stipulated timeframe. In a meeting,
several types of communication are followed, such as problem-focused communication,
procedural communication, socio-emotional communication, and action-oriented
communication. All these communication aspects help in developing a strong team by which
they can reach their organizational goals and can enhance their business performance. A coding

scheme such as act4teans and software such as INTERACT software are useful for maintaining
an effective communication aspect between the team members which enables them to solve their
problems and share their opinions in such a manner that it should be beneficial for the
organization Lyubovnikova, Legood, Turner & Mamakouka, (2017). However, several issues
were faced by the organizations to build an effective team meeting with their team members.
This issues can provide a negative impact on the team members, and instead of completing the
task as per the stipulated time, it can cause a delay in the task.
After reviewing the article, it is seen that meetings are quite helpful for the team members in
terms of sharing advantageous thoughts. Several issues have been discussed in this article that
defines the complexity of developing an effective team meeting. One of the problems that have
been addressed is that some employees and managers become dissatisfied with the meeting
processes, and this results in a negative outcome which generally affects the behavior of the
employees. Gilson, Maynard, Jones Young, Vartiainen & Hakonen, (2015) argued that the
demands of high meeting needs have decreased the well-being of employees that generated a
negative impact on the overall task and instead of completing their work properly they often do
not give their full effort on work. The analysis also shows that less functional communication
during the team meetings generate issues among the team members as they are unable to share
their options in the meetings and execute their work as per their comfort. Hence, it sometimes
generates conflict among the team members that provide negative results in the task. Due to this
reason, they often face delay in completing the work, and these features have affected the
success rate of the firm. Several types of communication aspect have been followed in team
meetings, and if the members do not participate properly in this, then it can create adverse impact
of the meetings. Stray, Sjøberg & Dybå, (2016) argued that in a problem-focused
communication, if the members do not properly elaborate on the problems, then no effective
results will be obtained. Besides this, it is seen that ineffective task-contingent structuring can
create a negative impact on the employees and thus it is necessary to make proper planning and
strategies before arranging the meetings by the managers or superiors of any organization.
The problems that have been discussed in the chosen article can affect both the employee
performance as well as the organization’s success rate. It is noticed that the dissatisfaction of
meetings can create dysfunctional communication that results in negative relationships among