Business Information Systems

Running head: BUSINESS INFORMATION SYSTEMS
BUSINESS INFORMATION SYSTEMS
Name of the Student
Name of the Organization
Author Note

BUSINESS INFORMATION SYSTEMS
1
Answer to Question 1
It has been well known that one of the huge challenges whenever a specific system
based upon paper is re-engineered is the minimization of the disruption. It is also to be
remembered that there are some interruption as well which has been inevitable. It is
particularly all of those systems where no one will be able to run various things in a parallel
way. All the systems have been totally turned off for a period of six weeks and several
buildings have been closed totally involving all the 15 post rooms. One specific post room
has been retained for scanning all the different correspondence which have been incoming.
Stripping away all the various older ways of performing or working is considered to be very
much essential for the various benefits of the project. All the procedures are to be well known
and then there will be a challenge against them for making all of them very much efficient.
Stripping away all the different older working ways is essential paper has been holding up
everything of the Liverpool Direct where 20000 pieces of mail have been arriving each week
at the specific benefit office. The mails have been stamped and then totally filtered through
various teams based upon what will be the actual information that it will be holding till it
reaches a file. Then it is sent to a number of people for an assessment which will be done
manually. There is also a great delay in the paperwork which has been occurred by the
bottlenecks and several files are buried upon the desks whenever they have been required the
most. Before the digitalization of the procedure of the recruitment, several candidates will
have been receiving a pack of information as well as the form of application within the post.
They fill in and then finally returned the specific form and all the various copies have been
sent to that of the manager of recruitment. Then that manager of the recruitment will be
filling out several forms continuing the interview and then finally return back them to all the
various human resources which will then be sending a particular letter of decision to that of
the candidate. It is really very much important to totally rid the office of papers. This will be
definitely reducing the average waiting time or rather several significant delays. Hence, it can
be well said here that removing away all the several older ways of working is really very
much important and this will be greatly beneficial for Liverpool Direct.
Answer to Question 2
A document management system is particularly a kind of system which has been
based upon some computer programs while managing various digital documents [1]. It is
basically utilised for tracking, managing as well as storing several documents and thereby

BUSINESS INFORMATION SYSTEMS
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paper will be reduced to a great extent. Most of them possess with the capability of keeping a
specific record of several versions which have been both created as well as modified by
several users. It is basically observed to be a component of the systems of ECM or Enterprise
Content Management. It is greatly related to the management of digital asset, imaging of
document and recording of various systems of management [2]. The Scansoft’s Paper Port
Office is such an example of the commercial management software of the documents. It is
specially utilised for particularly working with all the various documents which have been
scanned. Based upon the specific version, the Scansoft’s paper Port Office can specifically
utilise the optical recognition of the character which will be built in for the creation of various
files in the PDF which will be searchable [3]. The particular text within such files is actually
indexed and can be easily searched for with proper software like that of the Windows Search
of Microsoft. All the various older versions of the Paper Port are known to be well utilising
the OmniPage of Nuance for providing such a kind of function. It will be providing various
tools of the editing of image for all of such files [5]. This PaperPort is actually capable of
allowing various documents for being separated into various individual pages and then finally
again assembled properly into fully new files of PDF [6]. It has been seen that PaperPort will
be creating several files in the particular file format of .MAX but all the later versions will be
actually utilising PDF. PaperPort is capable of supporting Windows and a program which
will be open-sourced known as Paperman will be actually providing the basic kind of specific
functionality for the Linux.
Answer to Question 3
There rises a question that “How much paper will such projects will be really getting
rid of?”. It has been noticed that none of such organizations have been paperless yet. The
Liverpool Direct has actually greatly achieved the huge success by stripping nearly about
70% of the papers. Even though a total office which will be paperless may not at all be
plausible and removing even this amount of paper out of the entire system can possess a
number of various positive effects [7]. This specific company has been reluctant of getting rid
of all the various tenancy agreements which have been based upon paper and will be keeping
all of them stored in the specific off-site locations for a number of various purposes which
will be legal [8]. In the reality, the office which will be totally paperless may considered to be
much far off as the newsagent which will be paperless, but all the various organizations can
be going ahead a much longer way towards the reduction of whatever they will be utilising
and increment the working efficiency along the specific way [9].